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Office Executive / Administrator

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HLM Architects

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Location:
United Kingdom , Glasgow

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Would you like to be part of an employee-owned, multi award-winning architecture practice whose desire is to make spaces and places that improve lives? We are looking for an enthusiastic Office Executive/Administrator to work closely with our Studio Director and team in Glasgow. This is a varied role where you will have a broad range of responsibilities and the opportunity to make a big impact on our Glasgow Studio. This is a rewarding role, perfect for someone who enjoys taking initiative, loves variety, can juggle tasks and solve problems. You’ll have scope to make a real impact on how we do things and be part of a larger team spanning across our 7 studios.

Job Responsibility:

  • Provide a mix of facilities management, front of house duties and general administrative support
  • Assist with the smooth day-to-day running of our Studio
  • Ordering supplies
  • Planning staff engagement events
  • Dealing professionally with our clients
  • Help our employees feel supported and act as the go to person for all things Studio related

Requirements:

  • Able to work on own initiative, plan and manage a varied workload to tight deadlines
  • Have strong administrative support skills, working with care and attention
  • Able to communicate effectively with a wide range of individuals, compare perspectives and recognise the feelings of others
  • Professional with a friendly, positive and helpful manner, working co-operatively with others towards achieving a shared goal
  • Enjoy listening to others, analysing information and situations and problem solving
  • Microsoft office proficient
  • Equivalent of 3 years relevant experience
What we offer:
  • Friendly studio environment
  • Award-winning lifestyle package
  • Commitment to your personal development through the HLM Academy
  • Employee Owned Trust
  • Flexible approach to studio and remote working (SMARTBlend)
  • Supports job sharing, part-time, term time and staggered hours, home working, back to work schemes for parents, keeping in touch days, career breaks, sabbaticals and condensed hours

Additional Information:

Job Posted:
February 14, 2026

Work Type:
Hybrid work
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