Office Coordinator Job at Beacon Hill (New York)

Office Coordinator

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Employment contract

Salary:

75000.00 - 100000.00 USD / Year

Save Job

Apply Position

Job Description:

Our client is seeking a proactive and highly organized Office Coordinator to support day‑to‑day office operations within a growing investment firm. This role requires strong communication skills, initiative, and comfort sitting at the front desk while partnering closely with a small administrative team. Hours are 8:30/9:00am-5:00/5:30pm with no overtime required, and the position is fully onsite five days per week, with remote Fridays during the summer.

Job Responsibility:

Serve as the first point of contact for the office, greeting visitors and ensuring a welcoming environment
Manage conference room coordination including setup and breakdown before and after meetings
Handle incoming and outgoing mail, deliveries, and FedEx preparation
Maintain organized reception, pantry, and communal spaces
ensure supplies and groceries are stocked
Coordinate with facilities and vendors regarding repairs, cleaning, and maintenance needs
Prepare DocuSign packets for team members
assist with business card ordering
Maintain and update contacts across multiple platforms
Support event planning including team outings and the annual holiday gathering
Assist with office operations and administrative tasks as needed
act as a backup to other administrative staff

Requirements:

5+ years of experience in office coordination, reception, or administrative roles
finance or professional services preferred
Strong communication skills and a friendly, dependable presence
Highly organized with strong attention to detail and the ability to multitask
Proactive problem‑solver with strong initiative and follow‑through
Comfortable working at the front desk and representing the office professionally
Interest in growing into a broader administrative or EA role over time
Proficient in Microsoft Office
Degree preferred

What we offer:

Medical, dental, and vision benefits for employees and dependents
Generous PTO package
401(k) plan
discretionary bonus

Additional Information:

Job Posted:
February 19, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Beacon Hill - All Job Offers

Job Link Share: