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Office Coordinator

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Gupta Media

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Location:
United States , Boston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

50000.00 - 55000.00 USD / Year
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Job Description:

Gupta Media is seeking an Office Coordinator for our new Boston Headquarters. This role is all about creating a welcoming and organized environment — you'll be the first face our clients, partners, and staff see when they walk through our doors. We're seeking someone who thrives in a fast-paced, energetic office and takes pride in keeping things running smoothly.

Job Responsibility:

  • Meet and greet staff, clients, partners, and visitors
  • Manage visitor coordination, including adding guests to the building log and providing directions when needed
  • Handle incoming calls — screening, forwarding, and sharing messages as appropriate
  • Manage all incoming mail and packages (USPS, FedEx, UPS, and couriers)
  • Support the delivery and stocking of supplies in the Cafe and staff support areas
  • Ensure conference rooms in the reception area and office are prepared for use, and help maintain clean and organized spaces throughout the reception, café, common areas, and pantries
  • Assist with planning, coordinating, and setting up internal and client-facing events, including meetings, presentations, and office gatherings
  • Provide support as needed to our executive administrator and management team
  • Coordinate office facilities and maintenance requests
  • Take on additional responsibilities as assigned

Requirements:

  • Work efficiently and independently with a high level of professionalism
  • Coordinate effectively with partners, the agency, clients, and vendors
  • Maintain strong attention to detail
  • Prioritize and manage multiple tasks simultaneously
  • Communicate clearly and effectively, both verbally and in writing
  • Demonstrate an understanding of the industry and its standards
  • Bring a self-starter mindset, internal motivation, and a passion for startup culture
  • Candidates must be authorized to work in the US for at least 3 years
What we offer:
  • health, dental, vision, and pet insurance
  • Flexible and Dependent Care Savings Accounts
  • a 401(k) with up to 5% Safe Harbor contributions
  • paid time off
  • paid family leave
  • commuting and wellness stipends
  • opportunities for professional development and career growth
  • annual bonus plan based on the company's performance

Additional Information:

Job Posted:
February 17, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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