Office Coordinator, Robert Half

Robert Half

Location:
United States, Westbrook

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Westbrook, Maine. This role is vital to ensuring smooth operations across multiple departments and locations within our organization. The position requires strong organizational skills, multitasking abilities, and a welcoming demeanor to support both internal staff and external visitors.

Job Responsibility:

Serve as the primary point of contact for reception duties, welcoming visitors, and managing sign-in/sign-out processes for agency classes and events
Provide support and guidance to guests, ensuring they are directed to the appropriate locations and resources
Manage incoming and outgoing mail, including sorting, distributing, and handling postage for various departments
Track and verify package deliveries, ensuring accuracy and timely distribution
Maintain multiple calendars for scheduling conferences and meetings using Microsoft Office Suite
Ensure all office operations run smoothly, addressing any logistical challenges that arise
Support the coordination of resources and materials
Collaborate with other departments to streamline administrative tasks and improve efficiency

Requirements:

Proficiency in Microsoft Office Suite, particularly in managing calendars and scheduling
Previous experience in receptionist duties or front office coordination
Strong organizational skills with the ability to multitask in a fast-paced environment
Excellent communication skills and a friendly, detail-oriented demeanor
Ability to manage incoming mail and packages efficiently
Experience with ordering platforms or supply chain coordination is preferred
Familiarity with working in a non-profit setting is a plus
Ability to handle sensitive information with discretion and attention to detail

Nice to have:

Experience with ordering platforms or supply chain coordination
Familiarity with working in a non-profit setting

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
September 30, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Coordinator