Office Coordinator

• Act as the primary point of contact for office maintenance, supplies, and operational needs
• Schedule and manage calendars, meetings, and appointments for leadership and teams
• Partner with the HR team to update and maintain office policies and procedures as needed
• Organize, implement, and manage office operations effectively
• Collaborate with the IT department to handle the setup and maintenance of office equipment
• Manage the procurement of office supplies, including business stationery and common area provisions
• Provide a welcoming environment for visitors, offering support as needed
• Assist with onboarding new hires to ensure a smooth transition into their roles
• Liaise with facility management vendors, including those for cleaning, catering, and security services, ensuring service efficiency
• Work with the company’s events team to plan and execute in-house or off-site events, including celebrations, conferences, and team-building activities
• Handle receptionist duties, such as answering phones and responding to inquiries professionally
• Oversee mail management, ensuring timely retrieval, sorting, and distribution (electronically and in-person)
• Maintain and organize kitchen supplies to support a well-stocked and functional break area
• Assist with administrative tasks, including expense reporting, travel arrangements, and booking restaurant reservations
• Support branch leaders with various projects and responsibilities as assigned

• High school diploma is required
• a college degree is preferred
• 2–3 years of experience in office management or a similar role in an office environment
• Strong organizational skills with exceptional attention to detail
• Excellent oral and written communication abilities
• Experience with expense management systems like Concur is an advantage but not required
• Proficiency in multitasking and managing priorities in a dynamic work environment

Experience with expense management systems like Concur

• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• 401(k) plan