Office Coordinator - Creative Industry Job at Office Angels (Brighton)

People Coordinator

Office Angels West End are seeking a proactive and detail-oriented People Coordi...

Location

United Kingdom , London

Salary:

36000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a high-volume administrative role, ideally using Hi Bob
Highly organised with exceptional attention to detail
Thrive in a collaborative, ambitious, and projects-focused environment
Passionate about systems, processes, and People Operations, eager to create structure and improve workflows
High regard for accuracy and confidentiality in handling sensitive People data
Proactive in solving problems and delivering tasks, comfortable navigating ambiguity
Excellent written and verbal communication skills
Good knowledge of Microsoft Office and Google Suite, especially Excel

Job Responsibility

Respond to general People queries in a timely and friendly manner while managing the People Inbox
Keep our People systems (Hi Bob, UKG, Confluence, Culture Amp) updated, conducting regular audits to ensure data integrity and compliance with GDPR
Own processes related to payroll, onboarding, and offboarding. Ensure new starter paperwork is processed smoothly
Create essential documents throughout the employee lifecycle, including employment contracts and leave documentation
Ensure the right to work process is followed and maintain accurate records of visa statuses
Manage benefit memberships for new starters and employee changes while liaising with brokers
Contribute to annual compensation and benefit reviews across various locations
Monitor and manage employee time off requests, ensuring policies are applied fairly
Own the optimisation of Bob, identifying pain points, gathering feedback, and implementing streamlined processes

What we offer

Inclusive environment that values diverse perspectives
Opportunity to grow in the creative tech/media industry

Fulltime

Communication and Programmes Intern

13-month communications placement with Hewlett Packard Enterprise's UKIMEA MD Of...

Location

United Kingdom , London

Salary:

Not provided

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

Must be in 2nd year of a four-year degree which requires (or has an option for) 3rd year to be a one year's industrial placement
Expected to achieve minimum of a 2:1 grade
Degree courses focused on communications/business management/graphic design/film production preferred
Eligible to work in the UK
Available to commence placement at beginning of July 2026 for 13 months
Experience or knowledge of video production and/or use of Adobe software including InDesign, Illustrator, Photoshop, After Effects and Premier Pro
Ability to use Microsoft Office package to high standard (particularly Excel & PowerPoint)
Use own initiative and self-motivation to work independently
Good time management and organizational skills
Structured approach

Job Responsibility

Drive digital and written communications assets
Collaborate with HPE Resource Groups and Site Leaders to drive Employee engagement
Overlook budget and event coordination
Align communication between stakeholders
Focus on Customer engagement programs and their development and tracking
End to end production of internal videos
Use of various Adobe software to create clear and branded communications
Creation of company magazine, posters, slide decks and newsletters
Promote events projects, company strategy and initiatives to employees
Reviewing, editing and creating various communications content

What we offer

Health & Wellbeing benefits
Personal & Professional Development programs
Unconditional Inclusion environment
Exposure to senior leadership
Collaboration across organization
Opportunity to develop both professional and technical skills

Fulltime

Communication and Programmes Intern

13-month communications placement reporting to the office of the MD for UKIMEA a...

Location

United Kingdom , London

Salary:

Not provided

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

Must be in 2nd year of a four-year degree which requires (or has an option for) 3rd year to be a one year's industrial placement
Expected to achieve a minimum of a 2:1 grade
Degree courses focused on communications/business management/graphic design/film production preferred
Eligible to work in the UK
Available to commence placement at the beginning of July 2026 for 13 months
Experience or knowledge of video production and/or the use of Adobe software including InDesign, Illustrator, Photoshop, After Effects and Premier Pro
Ability to use Microsoft Office package to a high standard (particularly Excel & PowerPoint)

Job Responsibility

Drive digital and written communications assets
End to end production of internal videos
Use Adobe software to create clear and branded communications
Create company magazine, posters, slide decks and newsletters
Promote events projects, company strategy and initiatives
Collaborate with HPE Resource Groups and Site Leaders to drive Employee engagement
Overlook budget and event coordination
Align communication between stakeholders
Focus on Customer engagement programs and their development and tracking
Review, edit and create various communications content

What we offer

Health & Wellbeing benefits
Personal & Professional Development programs
Unconditional Inclusion environment
Coaching and stretch assignment opportunities
Exposure to senior leadership
Collaboration across the organization

Fulltime

Senior Account Executive

We are in search of a Senior Account Executive with a desire to build and nurtur...

Location

United States , Waukegan

Salary:

50000.00 - 80000.00 USD / Year

Overture Promotions

Expiration Date

Until further notice

Requirements

5-9 years in the promotional industry is essential
Exceptional communication skills are a must
Ability to effectively prioritize and manage multiple tasks amidst changing priorities
Proficiency in basic mathematics for accurate quoting and pricing
Creativity and a keen awareness of industry trends and emerging products
Motivated, driven, and ambitious mindset
Positive, collaborative attitude conducive to teamwork
Comfortable working independently and taking initiative
Strong attention to detail and accuracy
Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)

Job Responsibility

Assume full ownership of customer account management, encompassing order processing, quoting, and coordinating product sample requests, both with clients and vendors
Expand role scope by staying abreast of industry trends and sourcing innovative products to better serve clients
Provide consultative support to new and existing clients, offering recommendations and guidance on promotional product selections
Proactively engage with clients to foster strong, lasting relationships, leveraging expertise in our product offerings and supplier network to drive informed decision making
Identify opportunities for enhancing customer satisfaction and retention through rapport building and personalized service
Collaborate with various departments such as warehouse, fulfillment, production, and accounting to ensure seamless execution of client initiatives
Offer day-to-day support and handle ad hoc tasks as needed, demonstrating versatility and adaptability in a dynamic environment

What we offer

Complete insurance coverage on day 1 of hire
Medical, dental, vision, life insurance and disability plan with Company contributions
Pet insurance
Corporate partnerships with LifeTime Fitness and Bears Fit locations
Generous paid time off (vacation, sick and personal days as well as yearly floating holiday)
401(k) eligible on day 1 of hire
Overture match after first year of employment
Paid maternity, paternity and adoption leave based on years of service
Relaxed dress code
Summer BBQs, volunteer employee resource groups (Culture Crew, Green Team, Safety Team, Diversity and Inclusion Advisory Council), employee vegetable garden, contests, potlucks and cookoffs

Fulltime

Communications Coordinator

ZGF is seeking a Communications Coordinator to join our team. We are seeking a c...

Location

United States , Los Angeles

Salary:

55000.00 - 66000.00 USD / Year

ZGF Architects

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Public Relations, Journalism, Communications, or related field
2-3 years of experience in public relations (work experience at PR agency is a plus)
Proactive with strong organizational and project management skills
ability to track towards deadlines and switch between multiple tasks
Strong writing, editing, and research skills
Professional demeanor
friendly
desire for interpersonal interaction in your day
Proficiency in Microsoft Office Suite and Adobe Creative Suite is preferred
Ability to work onsite in ZGF’s Los Angeles office Monday-Thursday

Job Responsibility

Assist in developing public relations and communications collateral including press materials, project narratives, website and social media content, materials for awards and conference submissions, and other thought leadership
Manage and support social media accounts on a rotating basis with other team members, including developing short-form content, posting, and reporting
Brainstorm ideas for social media channels around events, announcements and initiatives
Support with graphics and development for campaigns
Research industry trends and monitor the media as it relates to ZGF’s strategic priorities
Collaborate with the Communications team to maintain and update media contact lists and editorial calendars
Develop relationships with local, regional and national media to secure features of ZGF’s projects, process and people in close coordination with the Communications team
Collaborate with Communications team to maintain calendar of content, awards and conference deadlines
Identify awards and conference opportunities for specific projects
Support design team members on speaker submissions, presentation content development, talking points, and event coordination

What we offer

Medical, Dental and Vision coverage with a generous employer contribution
HSA with employer contribution
401k with employer match
4 weeks of PTO
10 paid holidays per year
paid parental and family leave programs

Fulltime

Account Coordinator

Econoprint is hiring an Account Coordinator (AC) to join our Sales team in Veron...

Location

United States , Verona

Salary:

Not provided

Econoprint

Expiration Date

Until further notice

Requirements

Interpersonal & Communication Skills: Strong ability to build rapport, foster trust, and communicate complex messaging effectively with clients, vendors, and internal teams
Analytical & Problem Solving: Proven ability to analyze data to identify trends and seek internal efficiencies. Develop creative solutions to clients’ challenges and manage complex evolving projects to ensure deliverables that meet clients’ goals and drive revenue growth
Sales Experience: A track record of meeting and exceeding sales goals, with experience in consultative cross-selling and up-selling techniques, strategic selling, and account management
Technical Proficiency: Familiarity with print industry estimating and production software, Microsoft Office Suite, and Adobe Acrobat Reader
Business Acumen: Understanding of print and sign industry trends and how to leverage Econoprint’s visual solutions to support client business models, with perspective from various industries and roles
Organizational Skills: Excellent organizational, time management, and project management skills to handle multiple concurrent complex projects in addition to daily correspondence with clients, data entry, and evolving project deliverables. Effectively coordinate internal teams, third party vendors, and client deadlines to ensure project completion is accurate, timely, and meets client expectations
Associate’s degree in business administration, Marketing, or related field is preferred
3-5 years of customer service experience required
Sales experience in a print, sign, or related industry preferred

Job Responsibility

Client Relationship Management: Develop and maintain strong, long-term, and profitable relationships with assigned client accounts
Strategic Planning: Create and execute long term account plans and sales initiatives to drive significant growth, market share, and the expansion of Econoprint’s suite of visual communication solutions
Consultative Selling: Act as a trusted advisor, understanding clients’ industries, roles, competitive landscapes and business objectives to craft tailored solutions and offer strategic guidance
Collaboration: Coordinate regularly to align internal and vendor resources to ensure clients’ needs are met
Performance Analysis: Track and analyze market trends, account performance indicators, and project results to monitor client satisfactions, identify opportunities, improve processes, and optimize account strategies
Advocacy: Serve as the voice of the customer internally, advocating for client needs and influencing product and service development based on strategic client requirements

What we offer

Health, dental, and vision insurance
401(k)
Paid time off and holidays
Life and disability insurance
Flex Spending

Fulltime

Senior Marketing Proposal Specialist

The Senior Marketing Proposal Specialist serves as a strategic partner to market...

Location

United States , Portland

Salary:

Not provided

SERA Architects

Expiration Date

Until further notice

Requirements

BS or BA degree in Marketing, Journalism, Communications, or a related field preferred
Minimum of 5 years’ professional experience in the marketing, communication, or related professional services environment
Demonstrated success leading complex proposal efforts and client-facing communications
In-dept understanding of the A/E/C industry’s marketing best practices
Advanced proficiency in Adobe Creative Suites, Microsoft Office Suite, and Google Workspace
Exceptional writing, editing, and storytelling skills with the ability to adapt tone and messaging
Strong project management and organizational abilities, capable of managing multiple deadlines independently
Strategic thinker with demonstrated ability to set priorities and make decisions with minimal oversight
Excellent verbal and interpersonal communication skills
skilled at leading collaborative efforts

Job Responsibility

Partner and oversee pursuit strategy and execution for assigned market sectors, from initial opportunity identification through final submittal
Serve as the primary point for pursuits, including leading the process of producing statements of qualifications and proposals
In collaboration with pursuit champions, define strategy and creative ideas for innovative delivery and communications approaches
Develop, author, or edit content
Develop, format, and populate documents using inDesign, Google Slides, or other tools
Provide QA/QC
Ensure timely delivery and follow up communications
Lead and collaborate on interview preparation sessions, coaching teams for alignment, clarity, and message impact
Author and edit persuasive and well-structured proposal content
ensure messaging consistency across deliverables

Fulltime

Executive Assistant, Design Studio

Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks ...

Location

United States , New York

Salary:

30.00 - 35.00 USD / Hour

Marc Jacobs

Expiration Date

Until further notice

Requirements

Strong organizational and time management skills with excellent attention to detail
Excellent communication, interpersonal, and presentation skills, both written and verbal
Proactive problem-solver with strong critical thinking abilities and a resourceful approach
Proven experience as an Team coordinator or in a similar administrative support role, preferably within a creative or fashion environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Ability to handle sensitive information with the utmost confidentiality and discretion
Passion for fashion and design with a keen understanding of the industry's demands
Ability to work independently and collaboratively within a team

Job Responsibility

Oversee the daily operations of the design studio, ensuring a smooth and organized workflow
Provide general administrative support to the design team as required
Implement new team processes and procedures into daily functions to enhance efficiency
Coordinate with Design Directors for the smooth organization of models and stylists, managing schedules and logistics
Liaise with merchandising for budget tracking related to these activities
Monitor and manage the budget for external graphic/embroidery resources
Support the design team's requirements for showroom lookbooks
Coordinate with Design, Merchandising, Product Development, and Marketing to prepare the space and anticipate needs for lookbook shoots
Coordinate between design teams to manage urgent tasks and ensure timely completion
Schedule creative time and validations with Creative Direction

Fulltime

Office Coordinator - Creative Industry

Office Angels

Location:
United Kingdom , Brighton

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
August 14, 2025

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Office Coordinator - Creative Industry

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Location:United Kingdom , Brighton

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:August 14, 2025

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