Office Coordinator - Owner Relations Jobs

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience using Vista by Viewpoint and HCSS (Required)
Experience in the construction industry preferred
Associate Degree or higher preferred, or equivalent work experience
Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
Excellent organizational, interpersonal, and time management skills
Ability to think critically and work independently
Good verbal and written communication skills
Communicates clearly and concisely, both orally and in writing
Ability to work with multiple levels of management with a professional demeanor
Works independently in the absence of supervision

Job Responsibility

Schedule hand-off meetings, send out invites, and coordinate meeting logistics
Assist PM & Superintendent as directed to help execute the project
Work with the project team to streamline and improve processes and procedures
Create and maintain all project files, both physical and electronic
Input data into View Point and Heavy Job
Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
Request Bonds and Insurance
Submit Pre-lien information
Process BAAQMD notifications and any other required notifications
Assist with Certified Payroll forms and submission of DAS forms

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

BIM Manager

Location

Various

Salary:

Not provided

Caddell Construction

Expiration Date

Until further notice

Requirements

Bachelor’s degree in architecture, Structural or MEP Engineering, or Construction Management
Five years’ related experience required
Proficiency in model review, clash detection process, clash report production and 3D coordination software (Autodesk Navisworks or similar)
Proficiency in BIM and CAD software (Autodesk Revit and AutoCAD, or similar)
Familiarity with CPM scheduling software BIM-relate coursework required
Must aggressively pursue Company-sponsored training and continuing education
Strong written and verbal communication skills
Excellent organizational skills
Strong computer skills
Strong written and verbal communication skills

Job Responsibility

Develops BIM Models in accordance with Client’s requirements and standards along with Caddell’s internal needs
Provides support to project teams utilizing all related software and revises models as needed
Provides support to project teams utilizing Clash Coordination and facilitates the Navisworks model for the coordination of major subcontractor’s layout models
Ensures completeness and correctness of project BIM model while reviewing for compliance with project specifications and contract requirements
Provides support to project team requiring site utilization planning
Provides support for project specific BIM implementation plans
Pursues ongoing online training for BIM tools
Assists in general BIM education of Caddell staff
Responsible for the maintenance of BIM related hardware and software
Remains current with state-of-the-art BIM technologies

What we offer

Medical, dental, and vision insurance
401k
referral bonuses
ability to reassign to other global projects at completion
paid vacation

Fulltime

Accounts Receivable Clerk

The primary responsibility of this position is to ensure the accurate and timely...

Location

United States , Captiva

Salary:

Not provided

South Seas

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting or a related field preferred
Previous experience in Accounts Receivable, HOA billing, or Club A/R is strongly preferred
Proficient in the use of standard computer applications including word processing, data entry, report generation, and related administrative software
Ability to contribute to departmental goals through initiative, accountability, and teamwork
Demonstrated success in collaborating within diverse teams and fostering an inclusive, respectful work environment
Proven ability to manage and maintain accurate records and documentation
Highly organized
able to prioritize tasks, meet deadlines, and maintain attention to detail in a fast-paced environment
Strong verbal and written communication skills, with the ability to adapt communication style to diverse audiences
Skilled in delivering outstanding customer service with a focus on guest satisfaction and relationship building

Job Responsibility

Preparation and distribution of monthly home and condo Owner statements
Work closely with the Owner Relations department and Owners to address any questions regarding their accounts whether via email, phone calls or in person meetings
Process Owner payments and reconcile them each month
Process reporting documents to help analyze Owner activity
Contribute to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team
Demonstrates courteous, cooperative, and professional behavior when interacting with public and staff
acts in a manner that promotes a harmonious and effective workplace environment
Support other accounting staff members as required by Management

What we offer

Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 %
Commuter and Company-paid Toll Programs

Fulltime

Officer

The position within Controllers Reconciliation Utility is responsible for reconc...

Location

India , Mumbai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Skills related to accounting, financial reporting and/or product control
proficiency with MS Project and MS Office Suite
financial management competencies
ability to manage in a complex and dynamic environment
self-motivated with the ability to make decisions in the absence of detailed instructions
ability to coordinate with team members in distributed geographic environments
ability to work across functional areas

Job Responsibility

Ensure balance sheet accounts assigned have been reconciled in line with BSRS Policy and standard/desktop documented procedure
ensure reconciliation performed meets criteria such as clear reporting of exceptions, maintaining supporting documentation, and determining root causes of recurring exceptions
obtain and report P&L at risk
escalate material reconciliation exceptions in coordination with account owners
support coordination of internal and external audits
ensure adherence to internal and external policies and procedures
support creation of an effective control environment
participate in global audits and KPMG audit engagements
drive timely attestation of GL account keys
drive zero tolerance culture on control breaches

What we offer

Best-in-class benefits
focus on employee well-being, living well, and saving well

Fulltime

Lead Captain

As a Lead Captain, in addition to acting as a flight crew member, you are respon...

Location

United States , Oxford

Salary:

340000.00 - 380000.00 USD / Year

Clay Lacy Aviation

Expiration Date

Until further notice

Requirements

Applicable FAA Part 91 and/or FAA Part 135 requirements for aircraft type assigned
Must remain current with flight requirements – ATP certificate required
First Class Medical Required
Gulfstream GVII Type Rating required
Candidates are required to be type rated, and reside within a 2 hour drivable commuting distance to KOXC
Must pass Pre-Employment Drug Screening and Background Checks

Job Responsibility

Act as Pilot in Command (PIC) or Second in Command (SIC) as designated
Ensure compliance with flight and maintenance schedules and other directives governing the aircraft’s operation
Ensure crew compliance with flight & duty times limitations
Ensure the accomplishment of pre-flight/post-flight duties & inspections IAW the AFM
Coordinate with DOM & ACM to ensure aircraft is cleaned as necessary
Manage aircraft inventory to meet owner or user requirements
Monitor crew members’ performance and communicate to Assistant Chief Pilot (ACP) relative to annual performance reviews
Complete & approve crew expense reports IAW CLA policy
Review monthly billing summaries. Report discrepancies to accounting and ACM
Coordinate/manage crewmember’s days off and vacation requests

What we offer

fully paid medical/healthcare premium
fully paid medical, dental, and vision to employees in full-time assigned crew positions

Fulltime

Officer, Balance Sheet Reconciliation

Citi Finance is responsible for the firm’s financial management and related cont...

Location

India , Mumbai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

3+ years of proven experience related to accounting, financial reporting, and/or product control
Ability to analyze complex set of financial data
Knowledge of US GAAP / IFRS preferably in banking / financial services environment
Proficiency with MS Project and MS Office Suite
Financial management competencies
Demonstrated ability to manage in a complex and dynamic environment
Ability to support implementations and work closely with project teams
Ability to coordinate with team members in distributed geographic environments/ across functional areas
Bachelor's/University degree or equivalent experience

Job Responsibility

Ensure Balance Sheet accounts assigned have been reconciled in line with BSRS Policy and standard /desktop documented procedure
Support reconciliation segment leads in driving full compliance of the Balance Sheet Reconciliation and Substantiation Policy
Ensure reconciliation performed meet the following: All exceptions (including aged items, reconciliation breaks and unsubstantiated balances) breaching reportable thresholds have been completely and accurately reported in eRecon
Supporting documentation has been maintained for the work performed and exceptions noted (including action required and ownership working with the Account Owner)
Play a key role in supporting implementation of strategic ledger by participating in the UAT for the reconciliation function
Support escalation of material reconciliation exceptions in coordination with Account Owners
Support reconciliation segment leads for coordination of all Internal and External Audits, Regulatory interfacing related to the CSDO Balance Sheet Reconciliation function
Support reconciliation segment leads in partnering with BSG to drive monthly Account Review Forum (ARF) with Account Owners Groups and senior controllers and ensure all significant reconciliation and substantiation exceptions are highlighted and discussed for remediation
Support reconciliation segment leads to partner with Controller Transformation group to improve efficiency, effectiveness, productivity, and/or control
Drive zero tolerance culture on control breaches

What we offer

Programs and services for physical and mental well-being including access to telehealth options, health advocates, confidential counseling
Expanded Paid Parental Leave Policy
Access to an array of learning and development resources
Generous paid time off packages
Resources and tools to volunteer in the communities

Fulltime

Officer, Balance Sheet Reconciliation

The position within Controllers Reconciliation Utility, is responsible for recon...

Location

India , Mumbai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

3+ years of proven experience related to accounting, financial reporting and/or product control
Ability to analyze complex set of financial data
Knowledge of US GAAP / IFRS preferably in banking / financial services environment
Ability to influence peers and business partners to take action necessary to achieve goals
Proficiency with MS Project and MS Office Suite
Financial management competencies
Demonstrated ability to manage in a complex and dynamic environment
Team building and mentoring skills are preferred
Self-motivated with the ability to make decisions in the absence of detailed instructions
Ability to support implementations and work closely with project teams

Job Responsibility

Ensure Balance Sheet accounts assigned have been reconciled in line with BSRS Policy and standard /desktop documented procedure
Ensure reconciliation performed meet the following: All exceptions (including aged items, reconciliation breaks and unsubstantiated balances) breaching reportable thresholds have been completely and accurately reported in eRecon
Supporting documentation has been maintained for the work performed and exceptions noted (including action required and ownership working with the Account Owner)
Where applicable, root cause/s of recurring exceptions should be determined and documented (working alongside the Account Owner and Exception Owner)
Obtain from Account owner and report the P&L at risk in eRecon including any operational reserves taken
Appropriate action plans in place to resolve exceptions are accurately reported in eRecon
Where applicable, escalations have been done in accordance with the Balance Sheet Escalation Protocol
Play a key role in supporting implementation of strategic ledger by participating in the UAT for the reconciliation function
Support escalation of material reconciliation exceptions in coordination with Account Owners
Support reconciliation segment leads for coordination of all Internal and External Audits, Regulatory interfacing related to the CSDO Balance Sheet Reconciliation function

Fulltime

Vice President, Business Risk and Controls officer – Unsecured Lending

The Business Risk and Controls officer is responsible for developing, designing,...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Minimum of 6-10 years of experience in operational risk management, compliance, audit, or other control-related functions in the financial services industry
Ability to identify, measure, and manage key risks and controls
Strong knowledge in the development and execution for controls
Proven experience in control related functions in the financial industry
Proven experience in implementing sustainable solutions and improving processes
Understanding of compliance laws, rules, regulations, and best practices
Understanding of Citi’s Policies, Standards, and Procedures
Strong analytical skills to evaluate complex risk and control activities and processes
Strong verbal and written communication skills, with a demonstrated ability to engage at the senior management level
Strong problem-solving and decision-making skills

Job Responsibility

Support the design and development of Citi's comprehensive controls program for unsecured products
Support assessment of the effectiveness of existing controls, identifying areas for improvement, and helping to implement necessary changes for unsecured lending business
Continually drive and manage controls enhancements focused on increasing efficiency and reducing risk
Coordinate with key stakeholders and relevant process owners to drive management decisions aimed at maintaining operations within the firm’s Risk Appetite
Support the assessment for the business/function risk appetite in line with changes in the business environment, regulatory requirements, and strategic objectives
Collaborate with key stakeholders to assess potential risks and develop risk mitigation activities for unsecured lending products to define the acceptable level of risk across various areas of operation
Partner with business and related functions in the coordination of regulatory change management process
Drive execution of Enterprise Risk Management Framework and adherence with Risk Mgmt. / Compliance Policies
Collaborate with business and functions to understand the control processes and identify potential areas for improvement
Stay updated on regulatory changes and industry best practices related to control management and ensure the controls program aligns with these standards

Fulltime

Office Coordinator - Owner Relations

South Seas

Location:
United States, Captiva

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 12, 2025

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Job Description:

Job Responsibility:

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