Office Assistant Job at ZEAL Creative (London)

Office Assistant

ZEAL Creative

Location:
United Kingdom , London ▼
Manchester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

We are a rapidly growing creative advertising agency seeking a proactive and organised Office Assistant to manage the day-to-day operations of key offices in both London and Manchester. This role ensures the smooth, safe, and efficient running of our workplaces, with responsibility for everything from facilities management and supplies ordering to coordinating maintenance and ensuring compliance.

Job Responsibility:

Overseeing the daily running of both the London and Manchester offices, ensuring an organised and professional environment
Acting as the first point of contact for all facility issues, coordinating and managing external contractors for maintenance, cleaning, and repairs
Acting as the main point of contact for all telecoms and IT, including management of our external IT provider, ensuring smooth communications and adherence to SLAs
Monitoring and making all bookings for travel, accommodation, meeting room and venue requests across the agency
Managing and tracking essential office compliance, including arranging and overseeing PAT testing, fire safety checks, and first aid training
Monitoring and managing inventory for all office, kitchen, and stationery supplies, placing timely orders and ensuring cost-effective purchasing
Managing incoming and outgoing post, couriers, and deliveries for both offices
Ensuring a welcoming experience for all guests, managing meeting room bookings and light front of house duties when needed
Assisting with tracking expenses related to office supplies, maintenance, and facilities, ensuring adherence to budget guidelines

Requirements:

A full UK driving license with access to your own transportation
Demonstrated experience as an Office Assistant or similar role, with direct experience in managing facilities and operations across multiple locations
Exceptional organisational and time-keeping skills, with a proven ability to manage multiple responsibilities, contractors, and deadlines simultaneously
Experience managing compliance tasks such as PAT testing and coordinating other essential health and safety checks
A commercially minded approach to supplies ordering and facilities maintenance, ensuring value for money
Strong written and verbal communication, capable of building positive relationships with team members, contractors, and suppliers
A self-starter who is resourceful and takes ownership of problem-solving

What we offer:

21 days holiday (plus Bank Holidays)
Contributory pension scheme
Annual company bonus scheme
Private Medical Insurance
Life Assurance
Continuous learning and development
Enhanced parental benefits
The last Friday of every quarter is a ZEAL Day off
Christmas closure
Work from home budget to help you achieve your dream set up
Dog friendly offices
A wealth of social events from our seasonal gatherings to our quarter review get-togethers

Additional Information:

Job Posted:
January 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

ZEAL Creative - All Job Offers

Job Link Share: