Office Assistant III Job at Robert Half (Baltimore)

Office Assistant III

We are looking for a highly organized and detail-oriented Office Assistant III t...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office assistant roles
Strong organizational and time-management skills
Proficiency in calendar management and scheduling tools
Ability to coordinate travel arrangements efficiently and accurately
Excellent communication skills, both written and verbal
Familiarity with office software such as Microsoft Office Suite
Attention to detail and ability to handle multiple tasks simultaneously
Detail-oriented approach and ability to maintain confidentiality

Job Responsibility

Manage calendars and schedules to ensure timely coordination of meetings and appointments
Arrange and book travel plans, including flights, accommodations, and transportation
Coordinate executive meetings, including preparing agendas and documents
Provide administrative support by maintaining organized records and files
Communicate effectively with internal teams and external stakeholders to relay information
Monitor and address incoming correspondence, emails, and phone calls
Assist in preparing reports and presentations as required
Ensure compliance with organizational policies and procedures in all administrative tasks
Support office operations by ordering supplies and maintaining inventory
Collaborate with team members to ensure seamless execution of tasks and projects

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Tier III Technician

We are looking for an experienced Tier III Technician. The ideal candidate will ...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with Kaseya, Microsoft Intune, Office 365, and Azure Active Directory
Strong understanding of cloud services, device management, and security protocols
Excellent troubleshooting and problem-solving skills
Ability to manage multiple priorities and deliver quality solutions under pressure
Experience with PowerShell scripting and automation is a plus
Certifications such as Microsoft Certified: Azure Administrator Associate or Microsoft Certified: Security, Compliance, and Identity Fundamentals are a plus

Job Responsibility

Provide expert-level support and troubleshooting for Kaseya, Intune, Office 365, and Azure AD environments
Manage and configure Office 365 administration tasks, including user management, licensing, and troubleshooting
Implement and maintain security policies and device management via Microsoft Intune
Administer Azure Active Directory and support user access management
Oversee system monitoring, performance, and optimization across client environments
Collaborate with clients to understand their IT needs and provide timely solutions
Mentor entry level technicians and assist with complex escalations
Document support tickets, resolutions, and best practices for internal knowledge sharing

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Tier III Technician

We are looking for an experienced Tier III Technician. The ideal candidate will ...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with Kaseya, Microsoft Intune, Office 365, and Azure Active Directory
Strong understanding of cloud services, device management, and security protocols
Excellent troubleshooting and problem-solving skills
Ability to manage multiple priorities and deliver quality solutions under pressure
Experience with PowerShell scripting and automation is a plus
Certifications such as Microsoft Certified: Azure Administrator Associate or Microsoft Certified: Security, Compliance, and Identity Fundamentals are a plus

Job Responsibility

Provide expert-level support and troubleshooting for Kaseya, Intune, Office 365, and Azure AD environments
Manage and configure Office 365 administration tasks, including user management, licensing, and troubleshooting
Implement and maintain security policies and device management via Microsoft Intune
Administer Azure Active Directory and support user access management
Oversee system monitoring, performance, and optimization across client environments
Collaborate with clients to understand their IT needs and provide timely solutions
Mentor entry level technicians and assist with complex escalations
Document support tickets, resolutions, and best practices for internal knowledge sharing

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Payroll Specialist III

The Payroll Specialist III reports directly to the Payroll and Accounts Payable ...

Location

United States , McLean

Salary:

Not provided

22nd Century Technologies

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Accounting, or a related field. Related experience may substitute for educational requirements on a year-for-year basis for up to four (4) years
Three (3) years of progressively responsible experience processing payroll transactions in an automated payroll system environment including a relational database system in a client-server environment
Proficiency using Microsoft Office Applications (Word, Excel, and Access)
Fundamental Payroll Certification (FPC) or other relevant professional certification preferred
Knowledge of general payroll accounting payroll preparation methods
Knowledge of laws, rules, and regulations affecting payroll transactions
Intermediate skill level for identifying and resolving problems or situations requiring the understanding of payroll principles and the exercise of effective judgment
Excellent math skills
Ability to plan and prioritize work effectively
Ability to work as a team player in a challenging environment

Job Responsibility

Act as a super user on HRIS and timekeeping software upgrades, implementations, and conversions of systems
Conduct system and unit testing to ensure enhancements, patches, and fixes work to specifications
Document test results
Work with the technical team to implement system specifications
Review and reconcile payroll transactions to ensure accuracy and completeness
Communicate payroll processing issues or problems to the Payroll Manager
Maintain knowledge and follow Capital Metro and Metro Access International Union Electrical (IUE) policies and procedures
Develop and maintain documentation of day-to-day payroll processes
Participate in internal task forces involved in payroll or system evaluations, ongoing upgrades, and system changes
Coordinate with the human resources staff to ensure that employee data and changes are recorded accurately and timely

Word Processor III

The Word Processor III provides a comprehensive administrative support to the FA...

Location

United States , Oklahoma City

Salary:

Not provided

Chickasaw Nation Industries, Inc (CNI)

Expiration Date

Until further notice

Requirements

Must be able to obtain a FAA clearance (VAP) investigation for access to facilities, equipment and property
High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience
Ability to type at least 45 WPM
Knowledge of Transcription/Dictaphone
Ability to recall, retrieve, and communicate detailed information clearly and accurately

Job Responsibility

Leads the preparation of multimedia documents, manages logistical aspects like participant enrollment, coordinates speaker schedules, and creates training materials
Schedules video and teleconferencing, develops briefing materials and ensure timely distribution of recordings/edits/minutes implementing best practices for record-keeping
Provides special project support, which entails addressing queries, tracking project progress, taking meeting notes, and executing tasks
Delivers general administrative support, including timekeeping, assisting with travel arrangements, and updating Standard Operating Procedures (SOPs)

What we offer

Medical
Dental
Vision
Company Life Insurance
Short-Term and Long-Term Disability Insurance
401(K) Immediate Vesting
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off

Fulltime

Analyst III, Technical Support

As an Analyst III, Technical Support, you will be involved in higher level suppo...

Location

United States , Sun Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Provide complex solutions and implement projects at an advanced technical level regarding systems operations
Act as a liaison with clients, vendors, and technical IT groups, fostering ongoing relationships
Coordinate solutions as needed and report on process and system performance
Assist in restoring IT services at locations impacted by unforeseen circumstances
Conduct training for end users, external vendors, and less experienced staff
Facilitate software update distributions and major deployments at satellite locations
Provide technical support for field-based analysts when necessary
Create documentation for self-help support to assist other IT personnel
Analyze and evaluate information systems operations and provide recommendations to improve utilization
Identify potential areas for cost savings and performance improvements through consolidation of similar applications on a single platform

Job Responsibility

Provide complex solutions and implement projects at an advanced technical level regarding systems operations
Act as a liaison with clients, vendors, and technical IT groups, fostering ongoing relationships
Coordinate solutions as needed and report on process and system performance
Assist in restoring IT services at locations impacted by unforeseen circumstances
Conduct training for end users, external vendors, and less experienced staff
Facilitate software update distributions and major deployments at satellite locations
Provide technical support for field-based analysts when necessary
Create documentation for self-help support to assist other IT personnel
Analyze and evaluate information systems operations and provide recommendations to improve utilization
Identify potential areas for cost savings and performance improvements through consolidation of similar applications on a single platform

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Technology

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...

Location

United States , McLean; San Francisco; San Jose

Salary:

80900.00 - 100700.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

What we offer

comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being

Fulltime

New

Administrative Assistant III

This role is primarily onsite, with the opportunity to work remotely on Fridays ...

Location

United States , Sacramento

Salary:

21.15 - 40.93 USD / Hour

Brightstar Lottery

Expiration Date

Until further notice

Requirements

Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Prior experience in an office-based administrative support role
Highly organized, detail-oriented self-starter with strong follow-through
Demonstrated ability to manage multiple projects simultaneously in a dynamic environment
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to work effectively across all levels of the organization
Positive, proactive mindset with a strong sense of urgency and accountability
Ability to exercise independent judgment with minimal supervision
Proven ability to anticipate issues and take initiative to resolve them

Job Responsibility

Process daily, weekly, and monthly customer invoicing with a high level of accuracy and timely turnaround
Perform data entry across multiple Excel spreadsheets and SAP systems
Scan, copy, and manage sensitive and confidential documentation
Manage Office PCard expenses, including monthly reconciliation and ensuring compliance with purchasing policies
Oversee the Purchase Order (PO) process, working directly with vendors to establish POs, provide invoice payment details, and ensure accurate billing
Request vendor quotes as needed
Develop and maintain expert-level knowledge of MediusFlow to properly code and route invoices for approval
Coordinate and schedule travel, meetings, and appointments across multiple time zones
Manage complex calendars using sound judgment to optimize cadence and meeting effectiveness
Prepare meeting agendas, presentations, and logistics

What we offer

401(k) Savings Plan with Company contributions
health, dental, and vision insurance
life, accident, and disability insurance
tuition reimbursement
paid time off
wellness programs
identity theft insurance

Fulltime

Office Assistant III

Robert Half

Location:
United States , Baltimore

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 09, 2026

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