Office and Facilities Administrator Job at Office Angels (Birmingham)

Facilities and Office Administrator

Join us as our Facilities and Office Administrator, where you'll play a vital ro...

Location

United Kingdom , London

Salary:

17.50 - 19.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills: You thrive in a busy environment and keep everything running smoothly
A friendly, professional front-of-house manner: Your welcoming attitude makes everyone feel at home
Confidence managing suppliers and service providers: You can effectively communicate and negotiate with external partners
IT literacy: You're comfortable liaising with tech support and solving basic IT issues
Experience in office or facilities administration (desirable): Previous experience is a plus, but your enthusiasm and willingness to learn are what truly matter

Job Responsibility

Cover front-of-house reception duties, handling calls, post, supplies, travel bookings, and general office coordination
Manage relationships with third-party service providers and contracts for office facilities and utilities
Act as the key liaison with our external IT support provider
Support new starter inductions and health & safety training
Coordinate office maintenance and handle basic troubleshooting tasks
Provide general admin support to the Head of People and Director of Finance & Resources

What we offer

Work from home Mondays and Fridays
In-office Tuesday-Thursday

Fulltime

Administrative & Facilities Assistant

Proactive and organised Administrative & Facilities Assistant to support daily o...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively within a fast-paced environment

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment
Gain exposure to both administrative and facilities functions
Easy commute thanks to office's prime location near Bank Station
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Team Administrative & Facilities Assistant

Team Administrative & Facilities Assistant role supporting daily operations and ...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment where your contribution matters
Gain exposure to both administrative and facilities functions - perfect for broadening your skill set
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Office Administrator

We are seeking an Office Administrator to help manage the Administration, Facili...

Location

United States , Boston

Salary:

Not provided

EnLabel Global Services

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication skills
Experience dealing with confidential information
Excellent organizational skills
Ability to multi-task
Proficiency with Microsoft Word, Excel, PowerPoint and Outlook, Adobe Illustrator, proficiency using Internet and phone systems
Minimum of a Bachelor’s Degree required

Job Responsibility

Opening the office and maintaining a professional, neat and presentable environment
Managing and answering our phone and voice mail system
Participating in Operations and HR tasks as assigned by Operations and HR department
Support invoicing and accounts receivable operations
Travel and lodging arrangements while managing to keep our cost low
Sending and sorting mail, Fedex and UPS
Managing office supplies and ordering supplies while getting competitive pricing to keep our costs down
Supply vendor relationships maintenance and pricing negotiations
Maintaining documents, Corporate Handbook
Running ads, setting up Meet & Greet and follow-up interviews

What we offer

Health and Dental Insurance
HSA/FSA Accounts
15 Days PTO
401k + 4% company match
Insperity Marketplace Access
Education Reimbursement

Fulltime

Temporary Facilities Administrator

Temporary Facilities Administrator to support operations on a short-term basis f...

Location

United Kingdom , Edinburgh

Salary:

12.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities or administrative roles
Strong organisational and multitasking abilities
Excellent communication skills
Proficient in Microsoft Office and comfortable working with databases
Able to work independently and manage competing priorities

Job Responsibility

Arrange regular maintenance of equipment and internal systems
Manage Visa payment processes to suppliers
Respond to escalated or general queries
Oversee the day-to-day running of utilities contracts
Handle specific contract-related queries
Update internal databases with project information from the wider facilities team
Provide utilities related data and reporting
Support Facilities Managers in delivering effective responses to the business
Monitor external activities such as waste disposal and recycling
Track regular and ad-hoc facility expenses

What we offer

Weekly pay
28 days paid annual leave
Discount vouchers with many high street brands
Eye care vouchers and money towards glasses for VDU purposes
Pension scheme option with employer contributions
Statutory Sick Pay
Access to assistance programme that provides free, confidential, and independent advice

Facilities Administrator

We are seeking a cheerful and professional Facilities Administrator to join our ...

Location

United Kingdom , Gravesend

Salary:

13.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication and interpersonal abilities
A proactive and cheerful attitude
ready to tackle challenges with a smile
Previous experience in facilities management or administrative roles is a plus
Proficiency in Microsoft Office Suite and familiarity with facilities management software

Job Responsibility

To support the Estates Manager in managing the administration for the Estates facilities
To assist the team to manage contractors working on site
checking DBS compliance
arranging access
ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
To obtain quotes
for essential repairs across the sites and to place orders as required
Liaising with contractors and staff to schedule in repair works
To ensure goods are ordered
delivered and invoices are processed

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Facilities Administrator

Temporary Facilities Administrator role in a vibrant retail environment. The rol...

Location

United Kingdom , Manchester

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Commitment to the full 6-month contract
Strong organisational skills and attention to detail
Excellent written and verbal communication
Ability to work well under pressure and to conflicting deadlines
A proactive approach and 'can do' attitude to problem-solving
Previous experience in facilities administration or health and safety admin is valuable

Job Responsibility

Supporting day-to-day facility management tasks
Assisting with maintenance requests and liaising with contractors
Managing office supplies and inventory
Maintaining health and safety standards and administration
Dealing with all incoming and outgoing post
Managing the visitor management system
Meet and greeting all visitors on site
Offering full administration support to wider team and business heads

What we offer

Free parking
28 days annual leave per year (on an accrual basis)
Paid weekly
Access to online benefits and a Boost portal
Dedicated consultant on hand to assist with any general, holiday or pay queries

Fulltime

Facilities Administrator

As a Facilities Administrator, you'll be at the heart of our operations, ensurin...

Location

United Kingdom , Stanford-Le-Hope

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven admin experience (facilities maintenance background preferred)
Basic construction knowledge is a plus
Strong communication and interpersonal skills
Excellent organisational skills and attention to detail
Confident using MS Office
experience with job management systems is a bonus
Ability to manage multiple tasks and deadlines efficiently
A proactive, customer-focused mindset with a professional phone manner
Team player with a commitment to continuous learning and development

Job Responsibility

Manage and action a variety of reactive maintenance tasks, ensuring timely follow-up and resolution
Handle all admin for your client accounts: raise invoices, quotations, credit notes, and submit worksheets and reports
Maintain and update client portals, ensuring accuracy and reducing open job counts
Support Account Managers with quotations and proposals for additional works
Coordinate with engineers to ensure timely job completion and troubleshoot any issues
Monitor service performance and support improvements to enhance client satisfaction
Assist in delivering fabric maintenance projects on time and within budget
Provide full administrative support to senior staff and collaborate with help desk and account teams

What we offer

20 days annual leave + bank holidays
1 extra day of leave for every full year of service
Pension scheme
Excellent progression opportunities
Discretionary Christmas bonus
Newly refurbished office with a spacious kitchen and breakout area

Fulltime

Office and Facilities Administrator

Office Angels

Location:
United Kingdom , Birmingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
September 03, 2025

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Job Posted:
September 03, 2025