Office Administrator

• Complete, copy, scan and/or mail New Client Account Paperwork or Deposits — Regular Mail/Overnight
• Submit signed New Account Paperwork to Compliance for approval
• Follow-up by telephone with clients when appropriate
• Track timely transfers of monies drafted from other companies to new accounts opened
• Track payment and accuracy of commission revenue from mutual fund and insurance companies to our broker/dealer and then payment from the broker/dealer to the respective representative
• Complete, copy, scan and/or mail Client Service Work as needed including withdrawals, changes of beneficiary, changes of address, etc.
• Prepare and assemble New Client Files
• Filing of Client Statements
• Miscellaneous copying, scanning and faxing
• Assist in maintaining Client Databases
• General Correspondence/Client Thank You Letters
• Serve as backup answering the telephone
• Serve as backup in Client Reception: greeting, hospitality, beverage service and maintaining Conference Room and Reception Area
• Assist with any large mailings
• Possible involvement with Tax Preparation Business in February, March and April
• Other duties as assigned

• High attention to detail and accuracy in handling client data and paperwork
• Self-starter with the ability to work independently and take initiative
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office and comfortable with common office equipment
• Ability to handle sensitive information with discretion

Prior experience in a financial service as a new accounts clerk or brokerage office setting

• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• 401(k) plan