Office Administrator, Robert Half

Robert Half

Location:
United States, Birmingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a proactive and detail-oriented Office Administrator to oversee the daily operations of a boutique law firm in Birmingham, Alabama. This role requires a strong working knowledge of office administration, HR, and financial management, as well as the ability to ensure seamless organizational functioning. The ideal candidate will bring proficiency in organization, reporting, HR, AP, AR, payroll, collections, benefits administration, and office management to support the firm's success.

Job Responsibility:

Manage the day-to-day operations of the law office, ensuring efficiency and organization
Oversee accounts payable, accounts receivable, and payroll processes to maintain financial accuracy
Coordinate the procurement and replenishment of office supplies to ensure smooth operations
Implement and enforce HR policies while ensuring compliance with corporate standards
Handle collections and maintain accurate financial records
Provide administrative support to attorneys and staff, facilitating their work processes
Maintain office systems and workflows to optimize productivity
Monitor and manage compliance with legal and regulatory requirements
Develop and implement strategies to enhance office functionality and employee satisfaction
Collaborate with the leadership team to align office operations with organizational goals

Requirements:

3+ years of experience in office administration, preferably in a law firm or professional firm setting
Proficiency in managing accounts payable, accounts receivable, and payroll systems
Strong knowledge of human resources policies and compliance standards
Excellent organizational and multitasking skills to manage diverse responsibilities
Ability to handle collections and maintain detailed financial records
Familiarity with office supply management and procurement processes
Strong communication and interpersonal skills to interact effectively with staff and leadership
Proficiency in back-office support and office management software

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
August 15, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Administrator