Municipal Project Manager

• Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals
• Chairs and coordinates the City’s CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects
• Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies
• Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption
• Ensures integration of CIP projects with the City’s annual budget, grants and long-term financial planning
• Maintains accurate project data in the City’s CIP database and updates project tracking dashboards for transparency and accountability
• Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent
• Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies
• Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out
• Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion
• Prepares RFQs, RFPs, and bid packages and participates in consultant and contractor selection and negotiation
• Administers contracts for professional services and construction including submittal review, pay applications, RFIs, change orders, claims avoidance and warranty close-out
• Oversees and maintains City-owned property lease agreements, ensuring compliance with lease provisions, documentation standards and payment schedules
• Manages the City’s Enterprise fleet management contract and WEX fuel card program, ensuring vehicle lifecycle efficiency, cost control, proper utilization and adherence to maintenance and fuel accountability standards
• Collaborates with Public Services, Environmental Services, Finance, Legal, Planning and other departments to advance project delivery
• Serves as the City’s point of contact to KDOT District 5 and for all KDOT permit approvals
• Coordinates with consultants, contractors, utilities and regulatory agencies to resolve field conflicts and ensures compliance with local, state and federal standards
• Prepares and delivers project briefings and reports for the City Manager, CIP Committee and City Commission
• Assists in developing and tracking project budgets within the City’s Capital Improvement Program
• Works with Finance and the City Manager’s Office to ensure fiscal accountability, proper coding and compliance with funding requirements
• Seeks, applies for and administers grant-funded projects ensuring compliance, reimbursement and timely reporting
• Oversees specialized programs such as bridge inspections, stormwater management, fleet and asset management and Title VI compliance
• Maintains comprehensive project documentation including environmental clearances, ROW, bonding, permits and billing records
• Plans and facilitates public meetings, briefings and outreach to maintain transparency and build community trust
• Coordinates with the Communications Office on public notices, press releases and responses to citizen inquiries
• Captures lessons learned and improves internal PM templates, procedures and tools
• Mentors staff, fosters collaboration and promotes a culture of safety, accountability, sustainability and innovation
• Enforces and maintains compliance with all federal, state and local laws and ordinances
• Complies with all organizational and departmental policies and procedures
• Operates all job-related equipment, machinery, tools and other aids as required or needed
• Protects and maintains any confidential information you have access to, whether oral, written, or electronic
• Consistent attention and commitment to safety
• Meaningful and sustained commitment to work well with others by treating everyone with dignity, respect, consideration and civility on a regular and consistent basis
• Attending work on a regular and consistent basis
• Performs other duties as assigned or deemed necessary

• High school diploma or other equivalent
• Bachelor’s Degree in Public Administration, Construction Management, Project Management, Business Administration, Planning or a related field
• Three years of experience managing public infrastructure, construction or capital projects
• Valid Driver’s License with safe driving record
• PMP, CCM or PE (Kansas) Certifications preferred
• Ability to obtain KDOT LPA Right-Of-Way and KDOT Pre-Project Certifications within one year of hire
• Knowledge of principles and practices of public-sector project and construction management
• Ability to analyze data, make informed decisions and manage competing priorities under tight deadlines
• Familiar with environmental regulations, ROW and utility coordination and KDOT/FHWA procedures
• Skilled in project management software and financial tracking dashboards
• Working knowledge of municipal budgeting, CIP planning and multi-year financial forecasting
• Understanding of contracting, cost estimating, scheduling, risk management and value engineering
• Excellent time management skills and ability to multi-task and prioritize work
• Ability to fulfill all duties with minimal supervision and to work independently
• Assess situations rapidly and make logical decisions in a timely manner
• Analyze facts and exercise sound judgment
• Ability to effectively manage projects and multiple priorities simultaneously
• Strong written and verbal communication skills
• Problem solving and critical thinking skills
• Strong math, spelling, computer, and calculator abilities
• Ability to communicate in a professional, calm and courteous manner with the general public and employees
• Attention to detail

PMP, CCM or PE (Kansas) Certifications