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The Manufacturing Operations Coordinator provides comprehensive administrative and operational support to the Manufacturing Operations department. This role supports multiple leaders and teams, ensuring smooth day-to-day operations, effective communication, and alignment with departmental and program goals. The Coordinator serves as a central point of contact, adapts easily to changing priorities, and demonstrates a strong customer-service mindset when working with a wide range of stakeholders.
Job Responsibility:
Manage the Director and the reporting managers’ calendars, coordinating agendas for customer visits, and deconflicting schedules
Use Microsoft Office to produce high quality reports, presentations, or other documents
Handle confidential business matters and maintain effective and efficient organization of administrative requirements
Coordinating meetings
answering telephones, screening calls, forwarding messages, and maintaining a filing system
Serve as a representative of Manufacturing Operations in meetings on behalf of management or team members, ensuring accurate communication of updates, decisions, and action items
Maintain and update Manufacturing and Systems SharePoint sites
Assist with timecard corrections, notifications, and elements of the applicant and hiring process
Provide some administrative support for programs
Facilitate maintenance, IT, and general service requests for the department
May occasionally support management with shop employees’ concerns or feedback and escalate appropriately
Follow-up on actions and perform other tasks as directed by the director
Ability to assist Shop operations with fabrication tasks when workload allows
Requirements:
Bachelor’s degree with a minimum of 8+ years additional education and/or professional relevant experience
Strong verbal and written communication skills
Strong interpersonal skills and ability to work well with a wide variety of personalities across all departments
Ability to work autonomously, as well as in a team environment
Experience coordinating Outlook calendars, conference call, and shared link applications
Experience compiling and generating reports and presentations
Strong organizational skills and attention to detail
Strong time management skills with a proven ability to meet deadlines
Good analytical and problem-solving skills
Ability to function well in a high-paced and at times stressful environment
Advanced expertise in Microsoft Office Suite or related software
Must be able to pass and maintain ‘pass’ status on OSHA-approved Pulmonary Fitness Test (PFT) in order to wear a respirator for prolonged periods of time