Mail Room Coordinating Receptionist, Robert Half

Mail Room Coordinating Receptionist

Robert Half

Location:
United States, Eugene

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a highly organized and detail-oriented Mail Room Coordinating Receptionist to join our team in Eugene, Oregon. In this Contract-to-Permanent position, you will play a pivotal role in managing front desk operations, coordinating mailroom activities, and providing outstanding customer service. This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking.

Job Responsibility:

Manage incoming and outgoing mail, ensuring timely and accurate distribution
Answer and direct calls using a multi-line phone system, providing attentive and friendly assistance
Greet visitors and clients, maintaining a welcoming and organized reception area
Perform data entry tasks with accuracy to maintain and update records
Coordinate schedules and appointments, ensuring efficient time management
Handle email correspondence and respond promptly to inquiries
Organize and maintain both digital and physical files for easy access and retrieval
Utilize Microsoft Office tools, including Word, Excel, and Outlook, for daily tasks and reporting
Provide exceptional customer service by addressing questions and resolving concerns
Collaborate with team members to ensure smooth administrative operations

Requirements:

Experience in handling multi-line phone systems in a detail-oriented environment
Strong customer service skills with the ability to interact effectively with clients and team members
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Demonstrated ability to manage email correspondence and maintain organized communication
Skilled in data entry with a high level of accuracy and attention to detail
Strong interpersonal skills and the ability to work collaboratively in a team environment
Effective organizational skills, including the ability to manage schedules and appointments
Familiarity with file organization and document management systems

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 28, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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