Litigation Secretary Job at Robert Half (Irvine)

Litigation Secretary

We are currently seeking a highly proficient and experienced Litigation Secretar...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as a litigation secretary
experience in construction litigation, real estate litigation, or land use is highly preferred
Familiarity with legal terms, court documents, and legal procedures
Proficient in MS Office Suite
Exceptional organizational skills and attention to detail
Performs well under pressure and meets strict deadlines
Excellent communication and interpersonal skills
Capacity to handle and maintain the confidentiality of sensitive information
Must be a team player with the ability to work independently when necessary

Job Responsibility

Provide comprehensive administrative and secretarial support to the Litigation team
Generate, edit, and finalize correspondence and legal documents
Maintain attorneys' calendars by scheduling deadlines, conferences, and depositions
Assist in conducting extensive legal research
Regularly maintain and update case files and litigation databases
Draft and proofread legal documents for correct legal terminology and syntax
Answer and direct phone calls
manage mail and couriers
Maintain confidentiality of sensitive information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Civil Litigation Secretary

A prominent municipal entity in Oakland is seeking a skilled Civil Litigation Se...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of civil litigation experience required
experience supporting municipal entities (or working within one) strongly preferred
proficiency with e-filing platforms, legal calendaring, and document formatting
strong written communication, attention to detail, and organizational skills
ability to work on-site in Oakland 2 days per week

Job Responsibility

perform high-volume state and federal e-filing
manage complex calendaring, deadlines, and court schedules
draft, revise, and format litigation documents, including TOAs/TOCs
support attorneys with administrative and litigation tasks
maintain organized case files and assist with document preparation

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Commercial Litigation Legal Secretary

An excellent opportunity for a professional and motivated Legal Secretary to joi...

Location

United Kingdom , Leeds

Salary:

Not provided

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience working as a Legal Secretary within a Commercial Litigation team is essential
E-bundling experience is also essential
Excellent typing and document formatting skills
Strong organisational skills with a keen eye for detail
Ability to manage a busy workload and prioritise tasks effectively
Confident communicator with a professional and friendly manner

Job Responsibility

Providing comprehensive secretarial and administrative support to fee earners within the Commercial Litigation department
Preparing correspondence and legal documents, including bundles, reports, and forms
Extensive use of e-bundling software and digital case management systems
Diary management, arranging meetings, and organising travel where necessary
Handling telephone and email communications with clients and third parties
Ensuring all filing is accurate and up-to-date, both digital and hard copy

What we offer

Competitive salary up to £28,000
Central Leeds location with excellent transport links
Friendly, supportive working environment

Fulltime

Litigation Legal Secretary

Douglas Scott are on the look out for an excellent and proactive and self-motiva...

Location

United Kingdom , London

Salary:

35000.00 - 45000.00 GBP / Month

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience working as a Legal Secretary of a minimum of 2 years
Fast and accurate typing speeds
Previous experience using a case management system
Conversant in document formatting including track changes, auto-numbering and creating table of contents
Conversant in document version control
Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
Proficient in diary management
meeting arrangements, telephone and email communication
Excellent communication skills
Ability to prioritise tasks and to work under pressure

Job Responsibility

Full secretarial support to the Litigation team
Diary management / arranging meetings
Coordinating team diaries and arranging travel
Opening of client files
Ensuring regular and efficient billing and monitoring retainer arrangements
Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
Make and receive telephone calls, ensuring all calls are managed
Arrange couriers/deliveries
Dealing with invoices
Prepare monthly client billing, expense claims and general finance tasks

What we offer

Private Healthcare
25 days holiday plus bank holidays
Range of competitive benefits

Fulltime

Litigation Secretary

We are on the lookout for a diligent and high energy Litigation Secretary to joi...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Civil Litigation and Civil Litigation Experience
Familiarity with e-Filing and Court Filing systems
Knowledge of Federal and State Court procedures
Ability to manage a calendar efficiently
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to multitask and prioritize tasks effectively
Proficiency in Microsoft Office Suite
Previous experience as a Legal Secretary is preferred
Strong interpersonal skills and ability to work in a team environment

Job Responsibility

Traveling to and attending trials with the Partner
Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients
Drafting and editing correspondence, memos, and other legal documents
Handling court filings and e-filings
Facilitating meetings, depositions, and client calls
Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters
Entering and editing attorney time as necessary
Utilizing strong organizational skills to manage various tasks and deadlines
Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts
Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Litigation Legal Secretary

A leading law firm is seeking an experienced and proactive Legal Secretary to jo...

Location

United Kingdom , Birmingham

Salary:

28000.00 - 30000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Prior experience as a Legal PA or Secretary - Essential 2 years minimum
Excellent document production skills, particularly in Word
High levels of accuracy and attention to detail
A proactive and professional approach with strong organisational skills
Strong IT skills – Outlook, Word, digital dictation (PowerPoint/Excel a plus)
Ability to work well under pressure and manage competing priorities

Job Responsibility

Full diary and email management
Drafting correspondence and legal documents
Document production and complex amendments
Client file management, including opening/closing and compliance checks
Organising travel and meetings for legal professionals
Handling client communications and document dispatch, including DocuSign
Financial admin support, such as expenses and cheque requisitions
Supporting the wider team with cover during absences

Fulltime

Legal Secretary

We are looking for a skilled Legal Secretary to join a prominent law firm in Lou...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as a legal assistant or secretary, preferably in litigation
Proficiency in e-filing and court filing systems
Strong organizational skills with the ability to manage multiple deadlines
Excellent written and verbal communication skills
Familiarity with calendar management and scheduling tools
Attention to detail and accuracy in legal documentation
Ability to handle dictation tasks and transcribe accurately
Experience in maintaining case files and legal records

Job Responsibility

Prepare and manage legal documents, ensuring accuracy and compliance with court requirements
Coordinate and schedule attorney appointments, court dates, and deadlines to maintain an organized calendar
Handle e-filing processes for legal documentation across various court systems
Support attorneys by managing dictation tasks, correspondence, and other administrative duties
Maintain and update case files, ensuring all records are properly stored and accessible
Communicate effectively with clients, court personnel, and other legal professionals
Track and manage deadlines to ensure timely submission of required documentation
Assist in preparing materials for hearings, trials, and meetings
Perform routine administrative tasks to ensure smooth office operations
Manage incoming and outgoing communications, including email correspondence and phone calls

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Secretary

A well-established boutique plaintiff litigation firm is seeking a legal secreta...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

LOCAL APPLICANTS ONLY (WEST LOS ANGELES, CALIFORNIA)
5+ years of California civil litigation experience
Experience preparing legal documents, court filings, and TOAs/TOCs

Job Responsibility

Prepare legal documents and file in state and federal courts
Serve subpoenas
Create TOAs/TOCs
Support attorneys
Work with another legal secretary

What we offer

100% paid parking
Paid holidays
2 weeks of vacation time
1 week for sick time
Excellent stability

Fulltime

Litigation Secretary

Robert Half

Location:
United States , Irvine

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 15, 2026

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