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Lease Admin Analyst

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Memphis

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Category:
Real Estate

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

This role is vital in our real estate portfolio management, with a focus on maintaining the integrity of our lease data, processing financial transactions, and providing detailed reporting.

Job Responsibility:

  • Maintain the integrity of real estate portfolio data for assigned clients
  • Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
  • Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
  • Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
  • Draft and review lease abstracts for accuracy and clarity
  • Provide lease analysis and interpretation for clients
  • Monitor lease-related payables and receivables
  • Process client rent rolls and coordinate accounting transactions
  • Review and reconcile invoices to ensure compliance with lease agreements

Requirements:

  • Minimum 2 years of lease administration experience preferred
  • Strong background in commercial real estate, legal, financial, or account management roles may be considered
  • Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
  • Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
  • Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
  • Experience with AP/AR, rent processing, and reconciliations is a plus
  • Stability in work history preferred
  • Proficiency in Customer Service
  • Ability to carry out Reporting tasks effectively
  • Advanced knowledge of Microsoft Excel
  • Experience with Accounts Payable (AP) processes
  • Familiarity with Invoice management
  • Expertise in Payment Processing
  • Demonstrated skills in Database management
  • Supervising experience is a plus
  • Knowledge of Security procedures
  • Ability to perform Ad Hoc Financial tasks
  • Proficiency in Facility management
  • Experience with handling Deposits
  • Understanding of Financial Notes
  • Real Estate knowledge is desirable
  • Strong Research Analysis skills
  • Account Management experience
  • Familiarity with Residential sector
  • Experience with Ledger management
  • Proficiency in using Zoom for communication
  • Ability to draft Validation Plans
  • Experience with Pivot Table in Excel
  • Understanding of Lease Terms
  • Proficiency in using VLOOKUP function in Excel
  • Knowledge of Commercial Real Estate is a plus
  • Experience in managing Leases

Nice to have:

  • Supervising experience
  • Knowledge of Security procedures
  • Real Estate knowledge
  • Knowledge of Commercial Real Estate
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 26, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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