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Provides coordination and administrative support for Land Acquisition and/or Land Development Department(s) including but not limited to plans and permits, schedules, budgets, bonds, weekly updates, and JD Edwards inputting as necessary.
Job Responsibility:
Provide essential administrative support to the Land Department (Development and/or Acquisition) for the purchase and development of home sites
Set up and maintain files and/or “books” of information on communities
prepare off-site construction schedules for all projects/contracts
develop or assist with feasibility, preliminary and final budgets
Track costs associated with difficult lots that will not be covered in typical construction budgets
maintain landscaping conceptual plans
track legal entities
Secure, place and monitor all bonds and licenses for Land Development
Prepare Land Acquisition Requests
may maintain log of lot closing requests and schedules for same
Input and maintain various Land databases as required for various reports, budgets, contracts, and invoices
Coordinate and process weekly timesheets
obtain/monitor and coordinate approval process for all plats, permits and agreements
maintain project files
keep blueprints up-to-date
process all conceptual and construction drawings for project architectural product through staff
process bills and maintain spreadsheet of current jurisdictional fees
prepare monthly action lists
may develop/bid/order/place signage
Work with Land Development Professionals (Project Managers) and Land Administrators to calculate necessary fees to accompany submittals or secure permits
Set up Homeowner Associations (HOAs), record HOA documents, develop packages for Sales Department describing HOA and architectural review committee roles, interview and arrange future management firms when HOAs are liquidated
Perform general administrative duties including preparing and following up on correspondence, requests, schedules and reports, legal documents, confidentiality agreements, expense reports, memos and other similar documents
processing mail and circulating industry information as received
Performs other duties as assigned and may include providing administrative support to other department(s)
Requirements:
Coursework and/or graduating from accredited college or university in Business preferred
Over 2 years experience working in Land and/or project management/administration preferred
Detail oriented with strong organizational skills to coordinate with others to complete required tasks in timely manner
Strong communication skills (written and verbal) and ability to deal with individuals at all levels and to solve problems
Knowledge of Business English and related correspondence formats
requires extensive follow-up on all correspondence