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Lead the development, governance, and continuous improvement of our knowledge management practices and manage the transition of new or changed IT services into operation. The role is crucial for ensuring our technology teams and end users have access to accurate knowledge that supports effective service delivery, while also overseeing all aspects of service transition to reduce service disruption. Lead the design, implementation, and governance of knowledge management practices while ensuring smooth service transitions for new or changed services across our global technology organization. Operating within a ServiceNow environment, this role bridges knowledge strategy with service transition processes to deliver operational excellence and a seamless user experience.
Job Responsibility:
Develop and maintain a global knowledge management strategy aligned with ITIL principles
Define taxonomy, metadata standards, and governance for knowledge lifecycle
Manage and optimise the ServiceNow Knowledge Base, ensuring accurate, structured, and accessible content
Drive adoption of a knowledge sharing culture through training, workshops, and stakeholder engagement
Conduct audits and implement feedback processes to maintain content accuracy and relevance
Use analytics and automation to improve article effectiveness and suggest knowledge based on trends
Liaise with SMEs to capture and structure knowledge for core applications and services
Leverage AI and predictive technologies to personalised knowledge delivery
Plan and manage service transition for new or modified services, ensuring operational readiness through detailed transition plans
Identify, assess, and mitigate risks
acting as the escalation point for issues during service introduction
Collaborate with project teams and stakeholders to communicate status, risks, and readiness
Ensure service changes follow the Change Management processes
coordinating with the CAB for approvals
Oversee release planning, testing, and deployment
validating functionality, performance, and security with the QA team
Deliver knowledge articles, documentation, and training
ensuring operational teams have the required support materials
Ensure the service is fully prepared for monitoring, performance tracking, and support, and that it delivers what was promised before launch
Manage transition to production with minimal disruption
maintaining accurate configuration and asset records as required
Conduct post transition reviews and recommend process improvements
Ensure adherence to ITIL Service Transition processes
Requirements:
Minimum 3 years’ Knowledge and Service Transition experience in a global professional services environment
Proven experience in Service Transition within the ITIL framework, including complex global service introductions
Experience designing and implementing knowledge strategies, repositories, and governance models
Strong background in content lifecycle management, taxonomy, and metadata standards
Proficiency with knowledge management tools
awareness of AI driven knowledge solutions and emerging technologies
Knowledge of infrastructure, applications, and cloud environments
Familiarity with ITIL Service Transition processes
Degree in an Technology related discipline
ITIL and PRINCE2 certifications advantageous
Excellent communication skills for clear, instructional content and stakeholder engagement
Strong client service focus and commitment to continuous learning and knowledge sharing