Junior Accounting Assistant

• Portal Management: Navigate various vendor online portals to place orders for beauty products (imported from Italy)
• Order Reconciliation: Match purchase orders against goods received in the warehouse, identifying back-orders or overages
• Inventory Control: Update the inventory perpetual system and record thousands of item locations within the warehouse module
• Invoice Processing: Code and post AP invoices, including customs and non-trade invoices
• Reconciliation: Ensure all paperwork (purchase orders, delivery receipts, and invoices) reconciles perfectly before triggering payments in the system
• Payment Preparation: Prepare paperwork for wire transfers and apply payments against outstanding AP balances
• Credit Card Reconciliations: Manage a large monthly credit card statement (often 10+ pages), categorizing expenses (travel, seminars, etc.) and booking them into the General Ledger (GL) via Excel
• Customer Account Support: Assist in charging pre-approved customer credit cards for invoices due at the 30-day mark
• Office Organization: Take proactive responsibility for filing physical accounting paperwork during downtime to maintain a clean, organized office environment

• 1–2 years of local experience in accounting or a related administrative role
• A solid understanding of the AP and Purchasing cycle (ordering, receiving, entering, and paying)
• Proficiency in Excel (specifically for spreadsheet categorization)
• Experience with AS400 is a significant asset
• A "happy to help" attitude with a willingness to take on routine tasks without the need for constant growth or high-pressure challenges
• Must be within a 30–40 minute commute of the Markham/North area to ensure long-term reliability for this 5-day on-site role

Experience with AS400

• 100% employer-paid health insurance plan (after 3 months)
• 3 weeks of paid vacation
• firm-wide shutdown during the Christmas and New Year period
• Work Schedule: Monday – Friday, 8:00 AM – 4:00 PM (No overtime, no weekends)