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Invoicing Coordinator

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Office Angels

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Location:
United Kingdom , Loughton, Essex

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Category:
Finance

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Contract Type:
Not provided

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Salary:

26000.00 - 28000.00 GBP / Year
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Job Description:

An exciting opportunity has arisen for an Invoicing Coordinator to join our client's team, initially on a 6 month contract basis with the potential for this to be extended due to company growth.

Job Responsibility:

  • Oversee and ensure timely generation of invoices using Ms Excel
  • Coordinate with the sales and operations teams to verify order details, product shipments and delivery confirmations before invoicing
  • Handle discrepancies between order details and invoicing, ensuring smooth communication with relevant departments
  • Generate and send invoices and credit notes to clients via email, portals, or through other invoicing platforms
  • Ensure invoices are sent in compliance with client-specific requirements
  • Ensure the proper documentation is submitted to portals, maintaining a seamless invoicing process
  • Work closely with customers to ensure proper use of portals for invoicing and payments
  • Troubleshoot any issues related to partner portals and work with the IT department or support teams as necessary
  • Identify issues in the invoicing process and suggest or implement improvements
  • Collaborate with other departments to streamline invoicing workflows
  • Assist in automating processes related to invoicing, payment tracking, and reconciliation
  • Act as a point of contact for clients with invoicing or payment queries
  • Provide clear and professional communication regarding billing enquiries, disputes or payment arrangements
  • Maintain proper documentation for all transactions, ensuring data accuracy and consistency
  • Assist in internal or external audits by providing necessary invoicing and receivables information

Requirements:

  • Previous administration experience and a good knowledge of Ms Excel
  • Ideally some experience or exposure to accounting functions, producing or sending invoices
  • A confident and professional telephone manner and excellent communication skills
What we offer:
  • 22 days annual leave + bank holidays
  • extra holiday day for your birthday
  • fantastic staff discounts
  • free car parking
  • pension scheme
  • healthcare
  • work from home Fridays

Additional Information:

Job Posted:
April 28, 2025

Employment Type:
Fulltime
Work Type:
Hybrid work
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