Immigration Administrative Assistant Job at Randstad (Montréal)

Site Assistant – Installation Phase

Select Offshore is recruiting experienced and highly organised Site Assistants t...

Location

United States

Salary:

Not provided

Select Offshore

Expiration Date

Until further notice

Requirements

Previous experience in offshore project administration, logistics, or site coordination
Strong organisational and multitasking skills
Familiarity with systems such as Sea Planner, ERP platforms, and document control tools
High attention to detail and the ability to manage sensitive personnel information
Able to work in a fast-paced, multicultural offshore environment
Must be eligible to work in the United States

Job Responsibility

Coordinate and assign digital or alternative site inductions for all personnel
Arrange accommodation and manage logistics for onshore and offshore teams
Organise and support regular site meetings
Collect and upload personnel documentation, including passport and next of kin information
Maintain the site handbook and project resource plan in coordination with OSR
Manage Sea Planner data, vessel cabin and apartment allocations
Create and distribute crew change manifests for installation and commissioning teams
Communicate with immigration and marine control for crew transfers
Verify turbine-specific documentation via the Ecif system and liaise with document control
Prepare PRFs and purchase orders

Fulltime

Legal and General Office Coordinator

This position will offer administrative clerical support for the World Relief Tr...

Location

United States , Winston-Salem

Salary:

20.00 - 21.00 USD / Hour

Latino Memphis

Expiration Date

Until further notice

Requirements

Mature and personal Christian faith
Committed to the mission, vision, and values of World Relief
Desire to serve and empower the Church to impact vulnerable communities
Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document
High School Diploma
Strong inter-personal and cross-cultural communication skills exercised through previous cross-cultural experience
Committed to welcome the immigrant community, the general public, and other staff to World Relief
Highly organized and a willingness to multitask
Proficiency with Microsoft Word & Excel
Professional verbal and written communication

Job Responsibility

Facilitate in-person and telephone intake of new and existing clients
Schedule client appointments and administer reminder phone calls
Answer and screen all incoming phone calls for the ILS department and direct accordingly
Manage/direct all outgoing and incoming mail for all office
Assist with prompt filing and data entry of all correspondence from the government and communicate pertinent information to the appropriate client and/or ILS specialist
Provide additional administrative support to ILS specialists as needed
Conduct case follow up on incomplete files
Maintain adequate office supplies for the department and coordinate orders when necessary
Participate in ILS department meetings
Train and oversee administrative interns and volunteers to assist with administrative tasks

What we offer

competitive benefits package
employee discount program
Gold-level Cigna Healthy Workforce Designation

Fulltime

People & Culture Generalist

The Generalist, People and Culture (P&C), Americas, will support the Vice Presid...

Location

United States of America , Miami, Florida

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in related field preferred
SHRM-CP an asset
2-5 years of progressively complex HR operations experience, specifically providing a broad range of Human Resources support to various levels of employees including senior leadership
Professional demeanor with excellent verbal and written communication skills, demonstrating diplomacy and tact
Ability to work independently, exercise sound judgment, and take initiative
Strong organizational and multi-tasking capabilities
able to manage competing priorities under pressure
Exceptional interpersonal skills for effective collaboration with internal and external stakeholders at all levels
Analytical, problem-solving, and decision-making proficiency
High attention to detail with a focus on solutions, results, and continuous improvement

Job Responsibility

Act as a subject matter resource on People & Culture processes and policies
guide field teams in accessing resources
Provide assistance with reporting, analytics, and presentation materials
Provide administrative support to assist in the recruitment, onboarding, orientation, and development of key positions such as Directors of People & Culture and General Managers and other Planning Committee roles as required
Offer guidance and troubleshoot People & Culture administrative issues across the region
Ensure accurate and timely administration of HR processes in the HRIS: Workday
Serve as administrative immigration liaison between field teams and Immigration Counsel, ensuring timely communication and compliance
Provide administrative support to VP, People & Culture, Area Directors, and functional leads to execute engagement strategies and People & Culture programs, rollouts, and initiatives
Coordinate charitable activities for the Miami corporate office
Administer and distribute the Americas People & Culture weekly communication and provide communication and change management support for business initiatives

Fulltime

Assistant Director People & Culture

Join a dynamic team and be part of a network of 90 spectacular properties, and 3...

Location

Mexico , Playa del Carmen

Salary:

Not provided

Fairmont Le Manoir Richelieu

Expiration Date

Until further notice

Requirements

Minimum of 5 years of Human Resources Leadership experience in a hospitality setting
Previous experience in Talent Acquisition, Benefit Administration and Labor Relations
Knowledge of local labor laws and employment law requirements required
Must have up-to-date knowledge on HR trends and practices in the market
Multicultural awareness and able to work with communities and people from diverse backgrounds
Must be able to multi-task, be detail-oriented and organized in a fast paced, high volume environment
Must have ability to work independently with strong initiative and to prioritize or seek clarification in prioritizing work assignments
Ability to create a community which supports a collaborative environment
Self-motivated, energetic and highly responsible
Maintain a professional working environment and attitude

Job Responsibility

Manage the day-to-day operations of the People & Culture Department
Lead and provide support to the People & Culture team members, including assisting with administrative duties as needed
Assist the Regional Director of People & Culture in assessing organizational needs, developing aligned Talent & Culture solutions and implement strategies in the areas of employee relations, recruitment, retention administration and Colleague wellness
Provide assistance related to employee relations such as direct line committee organization, employee communication, bulletin boards, employee of the month program, employee picnics, parties and general meetings
Support the implementation of People & Culture strategies
Organize, attend and participate in management of employee functions
Maintain relationships with local schools, colleges and universities
Manage and oversee the recruitment process and benefit administration
Manage and tracking of immigration and residency process of employees
Implement retention strategies to fulfill business need objectives

What we offer

Complimentary upgrades
Extended stays
Discounted stays across Fairmont & Raffles properties
Special dining and wellness discounts
Added luxuries to enhance your experience

Fulltime

Legal Assistant

We are looking for a skilled Legal Assistant to join our team in Atlanta, Georgi...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Assistant, preferably in immigration law
Proficiency in legal software such as Docketwise, Clio, MyCase, or Docbox
Strong organizational and calendar management skills
Ability to handle sensitive information with discretion and confidentiality
Excellent communication skills, both written and verbal
Familiarity with immigration law procedures and documentation
Strong attention to detail and ability to multi-task effectively
Availability to work within the specified contract duration

Job Responsibility

Coordinate and maintain calendars for legal appointments, meetings, and deadlines
Conduct client intakes, gathering essential information to support case preparation
Assist in the preparation and filing of immigration law-related documents
Utilize software tools such as Docketwise and Docbox to manage case files and streamline workflows
Communicate effectively with clients, attorneys, and other stakeholders to ensure smooth case progress
Track and monitor deadlines to ensure timely completion of all legal tasks
Organize and maintain physical and digital legal documentation for easy access
Provide administrative support to attorneys, including drafting correspondence and managing case logistics

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Business Immigration Analyst

We are looking for a meticulous Business Immigration Analyst to join our team in...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
college degree preferred
Previous experience working in a detail-oriented office setting, preferably as a receptionist
Familiarity with law firms or detail-oriented services environments is advantageous
Proficiency in Microsoft Word and Excel is essential
Strong verbal and written communication skills to interact effectively with clients and colleagues
Knowledge of month-end close procedures and general ledger management
Experience in journal entries, account reconciliation, and bank reconciliations
Familiarity with Elite 3E software or similar accounting tools is highly desirable

Job Responsibility

Welcome and assist visitors by greeting, directing, and announcing them appropriately
Handle administrative duties such as receiving packages, processing immigration-related mail, and coordinating mass mailings using FedEx
Maintain security protocols by monitoring visitor access through logbooks and ensuring awareness of office safety
Organize and clean shared spaces, including the break room, to uphold a high standard of the environment
Support general office operations and perform ad-hoc tasks as required to ensure seamless workflow
Assist with month-end close processes and manage general ledger activities
Perform journal entries and reconcile accounts to maintain accurate financial records
Conduct bank reconciliations and ensure proper documentation for all transactions
Utilize Elite 3E software for financial reporting and accounting tasks
Collaborate with team members to optimize office services and administrative efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Employment Case Aide

Hello Neighbor is seeking an Employment Case Aide who will support participants ...

Location

United States , Pittsburgh

Salary:

18.00 - 20.00 USD / Hour

Hello Neighbor

Expiration Date

Until further notice

Requirements

Bachelor's degree in Social Work or a related field preferred
Previous relevant work experience and a demonstrated ability to effectively work with refugee and immigrant communities
Demonstrated strong interpersonal skills, characterized by compassionate, courteous, cordial, and professional interactions with diverse colleagues, program members, and the community
Possesses cultural competencies, encompassing knowledge, attitudes, and behaviors relevant to the communities served
Thorough understanding of issues pertinent to refugees and immigrants
Able to cultivate excellent relationships with clients, staff, and partners
Exhibits adept task management, including priority setting, meeting deadlines, and efficient time scheduling for multiple responsibilities
Digital literacy and the ability to learn new software
Flexibility and ability to work nights and weekends as necessary
Effective collaboration with others through cooperative efforts

Job Responsibility

Supports employable adults enrolled in the Matching Program & RSS Program to obtain and maintain gainful employment and achieve economic self-sufficiency within the 180 to 240 day Matching Grant (MG) period
and/or the 5 year RSS program. As well as supporting other Hello Neighbor Employment Programs. Emp Case Aide assists with resume development, job applications, job readiness, interview preparation, onboarding support, employer and client follow up, household budgeting support, and more
Assists the Employment Case Managers with providing case management services to all household members of families enrolled in the Matching Grant program, with emphasis on overcoming barriers to employment and assisting families to develop self sufficiency
Completes administrative tasks accurately and efficiently, such as preparing intake paperwork, entering data in the employment database, entering case notes, and maintaining physical and digital client files
Provides ongoing coaching to clients to ensure ownership of employment goals
Assists clients to schedule and navigate a variety of appointments in the community, including but not limited to, job interviews, applications for documents or public assistance, medical appointments, school enrollments, and immigration appointments
Assists clients with transportation needs, including driving clients to/from appointments, arranging volunteer transportation, coordinating rideshares, and supporting public transit orientation and usage
Provides timely, detailed case notes for all employment and case management services provided
Arranges for and uses interpretation and translation services to ensure effective communication with clients
Rotating participation at Office Hours (evening drop-in hours)

What we offer

Comprehensive benefits package available, including medical/dental/vision insurance for employee and dependents (75% employer-paid), generous PTO policies, paid holidays, and participation in employer-sponsored retirement savings with employer match (after 12-months’ employment)

Fulltime

Manager, People & Culture APAC

The Manager, People & Culture (P&C) will provide ongoing People & Culture and pe...

Location

Singapore , Singapore

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Bachelor’s Degree with focus in Human Resource or business-related discipline
Minimum 5 years’ experience in HR business partner or generalist discipline in a complex business environment
All candidates must be eligible to work in Singapore

Job Responsibility

Work closely with business leaders to have clear understanding of business environment, strategy, talent needs and people’s implications
Lead full cycle recruitment process and work with leaders to ensure proper onboarding and orientation
Assist in immigration process as required
Support the administration of various processes to ensure timely and accurate record keeping in Workday
Timely reporting of labour statistics for local compliance
Collaborate on cross-functional initiatives and enterprise-wide P&C programs (e.g., mid-year reviews, year-end performance and compensation cycles, talent assessments) by supporting implementation, change management, and consistent messaging across all Business Partner teams
Identify talent issues and impact on business and work with leaders to design plans to mitigate
Lead performance management process for various functions
Analyze results from Employee Engagement Surveys and assist to define employee engagement goals and strategies to drive increased engagement
Proactively identify issues that might impact engagement and develop plans to mitigate risks

Fulltime

Immigration Administrative Assistant

Randstad

Location:
Canada , Montréal

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 01, 2026

Expiration:
April 12, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 01, 2026

Expiration:April 12, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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