Human Resources Administrative Assistant Job at Robert Half (San Mateo)

Human Resources Assistant

We are seeking a motivated, self-driven individual to join our team as a Human R...

Location

United States , Miami, FL

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an administrative or HR support role
Familiarity with Human Resource Information Systems (HRIS) and office software
Strong understanding of data entry and database management
Knowledge of data encryption and confidentiality protocols
Excellent organizational skills and attention to detail
Ability to prioritize tasks and manage time effectively
Exceptional communication skills, both verbal and written
Ability to handle sensitive information with discretion and professionalism
Demonstrated ability to work independently, as well as part of a team
Eagerness to learn, take initiative, and adapt to new tasks and challenges

Job Responsibility

Manage office operations and administrative tasks
Conduct research to identify potential candidates and clients
Keep employee records and databases up to date
Assist in organizing and conducting new employee orientation sessions
Ensure confidentiality and discretion when handling sensitive business matters
Strong knowledge of data encryption and data protection protocols
Perform accurate data entry tasks
Exhibit exceptional customer service skills
Demonstrate a willingness to work both independently and collaboratively, taking initiative and adapting to diverse projects
Proficiency in office software and Human Resource Information Systems (HRIS)

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Human Resources Assistant

This contract-to-permanent position as a Human Resources Assistant is your chanc...

Location

United States , Annapolis Junction

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational skills and a high level of attention to detail
Exceptional verbal and written communication skills
Ability to effectively manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
A team-oriented mindset and a passion for assisting employees and fostering workplace success
Previous administrative or HR experience is a plus but not required
Experience with HRMS platforms such as ADP Workforce Now or Ceridian is highly preferred
Familiarity with conducting background checks and managing compliance processes

Job Responsibility

Assist with day-to-day HR operations and contribute to special projects as needed
Coordinate hiring efforts and conduct interviews to identify top talent for the organization
Manage the onboarding process for 5–10 employees per week to ensure a smooth transition into the company
Process terminations and handle employment verification requests in compliance with company policies
Coordinate background checks and drug screenings for prospective hires
Organize employee appreciation events and ensure accurate tracking of attendance reports
Serve as a resource for employees, answer HR-related questions, and perform various administrative tasks to support the team

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Assistant-Human Resources

As an Assistant-Human Resources, you will assist colleagues and guests, handle a...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Assist both colleagues and external guests courteously and efficiently
handle requests efficiently and exceed their expectations
handle the calendar and administration assistance for the Human Resources Leaders
schedule and arrange appointments as required
respond to all inquiries including ticket and vacation entitlements
handle locker requests, name badges, ID’s, employee letters, cross training forms, purchase requisitions, expense reports
support internal HR projects, tracking necessary action and updating reports
handle all office administration duties such as faxes, mail, phones, photocopying, and office supplies
prepare payroll for administration staff
assist with and support staff events such as leadership meetings, executive retreat, staff receptions

Job Responsibility

Provide a warm welcome to colleagues and external guests
handle administrative tasks related to Human Resources
ensure efficient handling of inquiries and requests
organize and assist with staff events, leadership meetings, and office activities.

What we offer

Equal opportunity employer
focus on holistic well-being
training and development opportunities
recognition programs
a supportive and diverse workplace.

Fulltime

Assistant Human Resources Manager

Assists in carrying out the daily activities of the Human Resource Office includ...

Location

Philippines , Cebu Mactan

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the human resources, management operations, or related professional area
or 2-year degree from an accredited university in Human Resources, Business Administration, or related major
no work experience required

Job Responsibility

Assists in the interviewing and hiring of Human Resource employee team members
assists in establishing and maintaining contact with external recruitment sources
attends job fairs and ensures documentation of outreach efforts
networks with local organizations to source candidates
monitors candidate identification and selection process
performs quality control on candidate identification and selection
assists with departmental orientation program for employees
ensures employees are cross-trained to support successful daily operations
coordinates and facilitates new hire orientation programs
maintains effective employee communication throughout the property

Fulltime

Assistant-Human Resources

The Assistant-Human Resources role at AC Hotel by Marriott San Luis Potosi focus...

Location

Mexico , San Luis Potosi

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
None

Job Responsibility

Answer phone calls and record messages
Create and maintain filing systems
File and maintain applicant interview documentation and records
File, track, and process employment applications
Create and type office correspondence using a computer
Audit and coordinate distribution of paychecks
Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms
Create new employee personnel file
Design and update the display and content of employee communication bulletin boards
Post all necessary legal or regulatory notices related to Human Resources in view of all employees

What we offer

Equal opportunity employer
Access to opportunity
Fostering a rich blend of cultures, talents, and experiences
Non-discrimination on protected bases

Fulltime

Human Resources Assistant

Are you passionate about Human Resources and looking for a career close to home ...

Location

United States , Nashville

Salary:

Not provided

Encompass Health

Expiration Date

Until further notice

Requirements

Professional in Human Resources (PHR) and/or SPHR certification preferred
BA or BS degree in Personnel Administration, Human Resources, Business Administration, or related field preferred
experience may substitute for four year degree on a year for year basis
Minimum of one year of administrative support/secretarial experience, preferably in Human Resources or healthcare
Proficiency in Microsoft Office Suite (Excel, Word, Publisher, PowerPoint) preferred
Must have excellent written and oral communication skills

Job Responsibility

Provide administrative support in various HR functions, including recruitment, benefits, orientation, and policy administration
Act as the frontline support and receptionist for the HR department, offering excellent customer service to employees and managers
Assist in federal, state, and Joint Commission survey preparedness activities
Manage data entry and online employee license verification processes

What we offer

Affordable medical, dental, and vision plans for both full-time and part-time employees and their families
Generous paid time off that accrues over time
Opportunities for tuition reimbursement and continuous education
Company-matching 401(k) and employee stock purchase plans
Flexible spending and health savings accounts
A vibrant community of individuals passionate about the work they do

Parttime

Junior Human Resources Administrator

We have an opening for a people-motivated, deadline-driven, methodical, organize...

Location

United States , Kennesaw

Salary:

18.00 - 20.00 USD / Hour

IMI Agency

Expiration Date

Until further notice

Requirements

College Degree in Business or a related field, or related experience
Experience working in Human Resources with competence in various Human Resources functional areas, ie, recruitment, onboarding/offboarding, labor compliance, payroll, benefits, and employee relations. (Preferred)
Knowledge of applicable laws and regulations related to Human Resources
Ability to handle highly confidential information in a professional manner
Demonstrates an elevated level of judgment and discretion—high emotional intelligence and professionalism
Self-Starter with a "let's get things done" “follow -up and “follow through” attitude (must)
Must possess a high sense of urgency, initiative, and common business sense
works well under pressure and is adaptable to change
Must act in a professional and courteous manner and demonstrate an ability to work with a diverse group of individuals
Proficiency in Excel, PPT, Teams, Outlook, PowerPoint, Word, Excel and other Microsoft tools and document programs

Job Responsibility

Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative
Oversee, track, and report the Accountable plan submissions and record keeping
Create and organize new hire physical files, assisting with managing personnel files physically and virtually
Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26th of each month
Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees
Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification for e-signature within the first 3 days of employment
Ensure all departments, organizational units, and charts have employees correct and updated information (i.e., manager, names, titles, phone numbers, and address changes.)
Finalizing new hires' schedules with managers
sending out new hire invitations 1 week before the new start date
Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met

Fulltime

Human Resources Assistant

Robson Forensic is looking for a talented Human Resources Assistant to join our ...

Location

United States , Lancaster

Salary:

Not provided

Robson Forensic

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
4+ years of administrative experience
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
Strong attention to detail and high degree of accuracy
Excellent data entry, organizational, and file management skills
Excellent editing and proofreading skills
Ability to manage multiple deadlines, multitask, and manage changing priorities in a fast-paced environment
Ability to work independently and as part of a collaborative team
Comfort handling sensitive and confidential information with discretion and professionalism
Strong research skills

Job Responsibility

Support other members of the HR Department
Proofread and format documents
Keep updated SOPs for the department
Perform background checks
Craft CVs for experts
Assist with travel arrangements
Assist with scheduling meetings and organizing company events
Assist with onboarding and offboarding
Organize, file, and assist with the maintenance of personnel materials
Conduct HR related and overall business-related research

Fulltime

Human Resources Administrative Assistant

Robert Half

Location:
United States , San Mateo

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 13, 2026

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Job Posted:
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