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HR and Learning Coordinator

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Office Angels

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Location:
United Kingdom , London

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

30000.00 - 33000.00 GBP / Year
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Job Description:

People and Learning Coordinator role in the charity industry, providing HR general administration and coordinating learning and development activities

Job Responsibility:

  • Provide efficient and accurate HR general administration
  • Process new starter information, including producing offer letters and contracts of employment, applying for references, inputting data into the HR Information System, completing new starter checklists, and ensuring all right-to-work documentation is compliant with UK legislation
  • Process leaver information, including issuing termination letters, checking leaver forms, and ensuring exit interviews are offered to all departing staff
  • Ensure induction, probation reviews, and appraisals are conducted and relevant documentation is properly filed
  • Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with the Data Protection Act at all times
  • Act as a point of contact for HR and L&D enquiries
  • Coordinate DBS checks for staff
  • Ensure sickness absence documentation and reporting procedures are in place, and monitor entitlements and trigger points
  • Maintain professional knowledge of HR policies, employment law, and best practices
  • Manage Occupational Health referrals, pension meetings, and staff benefits
  • Prepare and submit accurate payroll information to the Finance team on a monthly basis
  • Respond to payroll-related queries from employees
  • Act as a point of contact for Learning & Development (L&D) enquiries and requests from employees and managers
  • Book training sessions, liaise with training providers, and maintain positive relationships with external suppliers
  • Ensure the L&D policy is communicated and followed across the organisation
  • Monitor and manage the training tracker, ensuring new accounts are created and mandatory modules are completed within required timelines
  • Send welcome emails and L&D induction materials to new staff
  • Book rooms and send reminders for upcoming training sessions
  • Coordinate end-to-end recruitment processes for staff, including preparing recruitment approval forms, drafting and uploading adverts and job descriptions, and managing website postings
  • Schedule interviews, arrange room or remote bookings, and communicate outcomes to successful and unsuccessful candidates
  • Maintain an up-to-date library of job descriptions, person specifications, interview questions, and assessment materials
  • Prepare and maintain regular HR reports and dashboards (monthly, quarterly, and annual), covering areas such as sickness absence, training, headcount, FTE, turnover, EDI, recruitment, retention, and L&D, to support data-driven decision-making

Requirements:

  • Significant experience working as an Administrator in a People function department
  • Good understanding of the employment policies and processes, employment legislation and best practices
  • Strong interpersonal skills, and confident and flexible to deal with colleagues from a wide range of backgrounds and departments, and exercise effective interpersonal skills
  • Excellent verbal and written communication and interpersonal skills
  • Excellent planning skills and organisational skills, with ability to prioritise and manage competing demands efficiently and effectively
  • Effective IT skills including working knowledge of Microsoft Office
  • Ability to problem solve and make decisions
  • Ability to work well independently as well as part of a team
  • Able to work with and maintain highly confidential and sensitive information
  • Experience in using IRIS or similar HRIS

Nice to have:

  • CIPD Level 3 Qualification (or equivalent)
  • Experience working in the charity sector
What we offer:
  • London weighting
  • 34 days annual leave (inclusive of bank holidays)
  • contribution pension scheme

Additional Information:

Job Posted:
October 14, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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