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Hospitality Coordinator

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BarkleyOKRP

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Location:
United States , Chicago

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

50000.00 - 57000.00 USD / Year
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Job Description:

Join our team in Chicago as our Hospitality Coordinator! We are seeking a reliable, self-motivated, and customer-oriented individual to create a welcoming environment for clients, staff, and vendors. As the Hospitality Coordinator, you will handle office administrative tasks, support our Facilities team, and ensure smooth collaboration with our office locations. You will be responsible for maintaining office conditions and driving a consistent and positive office experience.

Job Responsibility:

  • Coordinate office activities and operations to ensure efficiency and compliance with company policies
  • Manage general phone calls and greet clients/office visitors, enhancing the arrival experience
  • Receive and distribute assets and materials for staff
  • Monitor and replenish office supplies, snacks, and beverages to prevent interruptions in office procedures
  • Assist in managing office expenses and meeting monthly deadlines
  • Collaborate with the Director of Facilities on purchasing supplies, organizing events, and maintaining office amenities
  • Manage office equipment, including coffee machines, beverage dispensers, and printers
  • Maintain inventory levels and initiate purchasing at reorder points
  • Handle incoming and outgoing mail and deliveries
  • Assist colleagues with various tasks as needed
  • Prepare and complete expense and mileage reports promptly
  • Coordinate and communicate with building management for improvements and repairs
  • Organize events, including client meetings, department meetings, and diversity, equity, inclusion, and belonging (DEIB) initiatives
  • Troubleshoot operational issues daily (e.g., coffee machine, printer)

Requirements:

  • Preferred experience as a concierge, office administrator, executive assistant, retail, F&B, customer service, or similar role
  • Outstanding communication and interpersonal skills
  • Excellent organizational abilities
  • Familiarity with office management procedures
  • Working knowledge of mail processes, such as postage machines, Federal Express, and UPS
What we offer:
  • multiple health insurance options
  • flexible PTO
  • life insurance
  • 401K

Additional Information:

Job Posted:
December 06, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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