Hedge Fund Administrative Assistant Job at Arrow Search Partners (New York)

Executive Assistant

Executive Assistant will support a specific team at a global hedge fund using fu...

Location

United States , New York

Salary:

90000.00 - 120000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of admin experience
Experience within financial services preferred
Proficiency in Microsoft Office
Ability to exercise discretion when managing confidential information
Strong written and verbal communication skills

Job Responsibility

Coordinate a high volume of internal and external meetings
Coordinate and maintain calendars and handle the scheduling of all meetings and appointments
Book travel arrangements including flight, hotel, and ground transportation
Collect and organize research reports, models, and company quarterly and annual reports
Process expense reports
Liaise with key operational areas to organize new hire training schedules and oversee onboarding
Participate in weekly business meetings with teams

Assistant Controller

This position is a career-fast-track opportunity. Whoever fills this role is exp...

Location

United States , Chicago

Salary:

200000.00 - 210000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

7+ years work of experience in financial accounting, audit or finance function for an alternative investment manager with exposure to credit, private equity funds or hedge funds
Strong accounting and finance experience with private funds and fund structures
Exposure to credit a plus
Experience with external audit processes and procedures
Knowledge of accounting principles including US GAAP and Investment Company Accounting
Bachelor’s degree with a major in Accounting or Finance, CPA license preferred
Proficient in Microsoft Office
Strong Excel skills, and high level of proficiency in accounting software and other applications/tools
Strong organizational skills
Readily adaptable to change and a fast-paced environment

Job Responsibility

Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting
Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements
Research technical accounting issues for compliance
ensure compliance with local, state, and federal government reporting requirements and tax filings
Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements
Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information
Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements
Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions
Ensure quality control over financial transactions and financial reporting
Active mentorship/coaching of accounting/finance team members

What we offer

medical, vision, dental, life, and disability insurance
401(k) plan

Fulltime

Middle-office OTC Derivatives Analyst

The Middle-Office OTC Derivatives Analyst is responsible for the end-to-end proc...

Location

Canada , Toronto

Salary:

25.00 - 35.00 CAD / Hour

Randstad

Expiration Date

April 06, 2026

Requirements

Proven background in Fund Accounting, Derivatives Administration, Fund of Funds, Hedge Funds, Pension Reporting, or Equity Funds
Advanced proficiency in MS Office, specifically Excel (VBA/Macros)
Experience with Derivatives systems and integration workflows
Strong interpersonal and organizational skills with the ability to work independently or as part of a team
Ability to meet scheduled shift work requirements

Job Responsibility

Perform day-to-day processing and analysis of Alternative products, specifically various Derivatives instruments
Ensure the timely delivery of reporting and verify the accuracy of accounting for performance and exposure analysis
Manage general ledger updates, perform P&L analysis, and execute reconciliation break clearances
Calculate Mark-to-Market (MTM) for all open positions and post results to the respective reporting platforms
Monitor net cash flows across various products to ensure liquidity and settlement accuracy
Maintain strict adherence to Client Trust Agreements, disclosure documents, and industry regulations
Provide guidance and assistance to junior staff and assist management with ad hoc projects as required

What we offer

Hybrid Flexibility: Enjoy a balanced work structure with a requirement of only 3 days per week on-site
Professional Growth: Gain exposure to complex financial instruments and high-level reporting within a prestigious institutional environment
Manageable Overtime: While there is an opportunity for 2–10 hours of overtime per month, it remains elective and manageable
Leadership Opportunity: Act as a mentor and a point of escalation for junior staff members within the unit

Fulltime

Counterparty Credit Risk Underwriter

The Counterparty Credit Underwriter supporting and working on coverage of a glob...

Location

United Kingdom , London

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Good track record of experience in Hedge fund credit or related experience
Good knowledge of hedge fund/family office/private equity structures/operations and strategy types, prime brokerage and derivatives/capital market products, ISDA/other trading agreements, securities based lending (margin lending)
Strong grasp of current technologies including stress testing is highly beneficial
Knowledge of capital markets and securities based lending products
Strong analytical skills and ability to decompose transactions into the core risks
Good quantitative skills a plus
Solid Risk and Business judgment on the full spectrum of risk issues including Operational and Franchise Risk
University Degree/Graduate Degree in Business, Finance or Economics or equivalent is a plus

Job Responsibility

Implementing and applying the Credit Risk Framework for IFOs
Working closely with the IFO UW team lead to maintain and develop further the Wealth IFO governance framework, including the running and administration of regional IFO Forums, the stewardship of the Wealth IFO List, and the provision of advice as needed
Credit manage an assigned portfolio of IFOs globally
Lead, coordinate, or join due diligence (DD) meetings to understand the risk profile and dominant strategy of the IFOs and ensure risk appetite at the Citi level remains adequate
Assess key risks including portfolio concentration and diversification, liquidity, redemption risks if any
Assign Risk Ratings by using appropriate risk methodologies and scoring sheets
Assess risk rating methodology on a periodic basis
Decide client margin tiering and apply appropriate tiering guidelines and margins
Understand key risk dynamics and assessments at a fund/entity level as well as at the investment manager level
Understand the IFOs holding structure and investors base

What we offer

Best-in-class benefits
Work-life balance

Fulltime

Financial Reporting & Treasury

Are you searching for a rewarding, exciting, dynamic opportunity with the world'...

Location

India , Mumbai

Salary:

Not provided

BlackRock Investments

Expiration Date

March 30, 2026

Requirements

Bachelor’s degree in accounting or related field
4–9 years of relevant experience
CPA, CIMA, or ACCA qualified, with audit experience in investment management or financial services
Background in Mutual Funds, ETFs, Private Equity, Hedge Funds, Real Assets, or fund administration
Strong knowledge of US GAAP, IFRS, and Irish GAAP
Proven expertise in financial and regulatory reporting
Excellent analytical, communication, and problem-solving skills
Comfortable handling auditor and regulator queries independently

Job Responsibility

Financial Statement Review: Oversight of qualitative reviews of fund financial statements to ensure technical accuracy, completeness, and adherence to accounting policies
Quality Standards: Maintain and continuously improve reporting quality standards across all deliverables
Disclosure & Regulatory Analysis: Lead the critical analysis of financial data, disclosures, and regulatory submissions to ensure consistency, transparency, and compliance with applicable standards
Query Resolution: Respond to internal and external queries related to financial statements and disclosures, ensuring clarity and precision
Stakeholder Collaboration: Partner with Fund Accounting, Risk, Legal, Compliance, auditors, fund administrators, and regulators to support reporting processes and resolve issues
Expertise: Act as a technical expert in accounting and regulatory matters, guiding resolution of complex issues in collaboration with SMEs
Governance & Controls: Ensure robust governance over reporting processes, including documentation, control testing, and audit readiness
Efficiency & Automation: Contribute to initiatives that enhance reporting efficiency, automate processes, and improve data quality and transparency
Change Management Support: Assist in implementing reporting enhancements and system upgrades, ensuring smooth transitions and minimal disruption

What we offer

Strong retirement plan
tuition reimbursement
comprehensive healthcare
support for working parents
Flexible Time Off (FTO)

Fulltime

Legal Analyst – Alternative Investments

The role of the Legal Analyst – Alternative Investments* is to work closely with...

Location

Cyprus , Nicosia

Salary:

Not provided

Albourne

Expiration Date

Until further notice

Requirements

At least 3-4 years’ legal experience with financial contracts and a general understanding of global markets, plus a demonstrated ability to develop an understanding of Private Markets and Hedge Fund terms with training on the job
At least 3-4 years’ experience interpreting Private Markets and Hedge Fund terms by reviewing limited partnership agreements and private placement memoranda, plus a demonstrated ability to learn legal language and logic on the job
Strengths in time management
Ability to work well independently and as part of a team
Strong organization skills
Strong English communication skills, both written and oral
Systems literacy (Microsoft Office), advanced Excel skills a plus
Have flexibility for calls and training during Eastern Time (New York) working hours
Occasionally travel overseas as required
Attend company events

Job Responsibility

Review hedge fund and private market fund legal documents, focusing on key terms across selected categories
Translate fund document legal language into plain English
Assess whether each term is within market norms, above market or off-market
Provide context for best practices for each term
Reference independent company reports relevant to the terms reviewed
Use existing Albourne research to resolve potential issues spotted from reviews of fund legal documentation
Provide clear recommendations for the client to raise during negotiations
Provide support through the client's negotiation of document amendments and side letters
Assist with the preparation of signature-ready subscription documents
Communicate and coordinate the closing of transactions with clients, fund managers and fund administrators

What we offer

Fully paid Medical and Dental Insurance for you and your dependents
Employee Assistance Program (EAP)
Provident Fund Contribution
Career growth and tools for ongoing learning and development
Annual bonus dependent upon performance and company growth
5 additional service recognition holidays in surplus to standard annual leave after 5 years of service
Albourne Training Days
Free office parking
A supportive, multi-cultural work environment
Freedom to work independently, problem-solve and come up with creative solutions to complete tasks within required deadlines

Fulltime

Senior Investment Operations Analyst

FM Investment Operations supports the investment activity of the FM Investment T...

Location

United States , Waltham, MA and Boston, MA

Salary:

120400.00 - 173100.00 USD / Year

FM

Expiration Date

Until further notice

Requirements

5–10 years of relevant investment operations experiences supporting multi asset class investments including privates market investments
Deep knowledge of investment operations across various asset, account, and vehicle types and related transaction processes
Hands-on experience supporting private asset portfolios including capital call and distribution processing
Bachelor’s degree in Finance, Accounting, Economics, or a related field
Exceptional attention to detail and organizational skills
Strong communication and problem-solving abilities
Ability to manage multiple priorities and collaborate effectively across teams
Proven team player comfortable working in a small, dynamic team environment

Job Responsibility

Lead operational onboarding of external managers across FM investment portfolios, including separate accounts and pooled fund types (mutual funds, CITs, hedge funds, private funds, etc.)
Interface with external managers, administrators, transfer agents, and custodians to establish accounts, prepare subscription documents and related KYC information, and coordinate detailed funding mechanics through completion ensuring seamless execution
Lead bi-weekly internal onboarding meetings, track action items, and provide proactive weekly updates to ensure transparency across workstreams
Support ongoing administrative aspects related to the external portfolio including KYC updates, maintenance, and provision of contact lists, authorized signers lists, etc.
Assist in operational due diligence of external managers in collaboration with senior Investment Operations team members
Support daily cash forecasting and reconciliation processes, integrating internal and external portfolio activity with FM operational flows to produce actionable forecasts for senior management
Drive enhancements to the cash forecasting process through automation, improved data integration, and robust quality controls
Provide ongoing support for capital call and distribution activity across FM’s private investment portfolio, coordinating with external service providers to ensure timely execution of transaction activity
Ensure accurate setup and maintenance of new private investments within FM’s core systems and service providers
Contribute to monthly and quarterly management reporting deliverables

What we offer

incentive plan
generous health and well-being programs
a 401(k) and pension plan
career development opportunities
tuition reimbursement
flexible work
time off allowances

Fulltime

Trade Operations Associate

This role offers direct exposure to the investment team and broad visibility acr...

Location

United States , San Francisco

Salary:

115000.00 - 150000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in trade operations, middle office, or fund operations
Hedge fund experience strongly preferred
Solid understanding of trade lifecycle mechanics and financial instruments
Experience working with prime brokers, custodians, and third-party administrators
Detail-oriented with the ability to operate effectively during market hours
Strong communication skills and comfort working cross-functionally with investment and compliance teams

Job Responsibility

Manage daily post-trade processing across multiple strategies and fund vehicles
Oversee trade booking, allocation, affirmation, and settlement workflows
Perform reconciliations of transactions, holdings, cash balances, and P&L against counterparties and administrators
Partner closely with the investment team to resolve breaks and support execution accuracy
Assist with compliance oversight, trade monitoring, and regulatory reporting support
Coordinate with fund administrators on NAV validation and month-end/quarter-end processes
Support onboarding of new instruments, strategies, and counterparties from an operational perspective
Identify process enhancements to strengthen controls and improve scalability
Act as a liaison during audits and ongoing service provider reviews

What we offer

discretionary bonus
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Hedge Fund Administrative Assistant

Arrow Search Partners

Location:
United States , New York

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 06, 2025

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