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Head Office Administrative Assistant

https://www.randstad.com Logo

Randstad

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Location:
India , Noida

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Head Office Administrative Assistant provides essential support to the head office by performing a range of clerical and organizational tasks, ensuring the efficient daily operation of the office, and assisting management and staff with various administrative needs.

Job Responsibility:

  • Answering and directing phone calls, emails, and other inquiries to the appropriate personnel
  • Drafting, editing, and distributing memos, letters, reports, and other documents
  • Serving as a point of contact for internal and external clients and visitors
  • Ordering, stocking, and managing office supplies and inventory
  • Maintaining and organizing physical and digital filing systems
  • Ensuring common office areas are tidy and organized and all office resources use must be optimum
  • Coordinating with vendors and ensuring office equipment/supplies is maintained
  • Scheduling meetings, appointments, and conference calls for staff and maintain list of meetings events regarding use of Conference room and other areas
  • Arranging travel, accommodation, and itineraries for staff help in arranging required mode of transport in case its required
  • Supporting the planning and execution of company events
  • Repair & Maintenance
  • Visit market for local purchase
  • Taking care of pantry ,housekeeping and guards if there is any concern
  • Taking care of all Reception Area
  • Welcoming guest and maintaining the visitors register
  • Performing data entry and managing databases
  • Processing expense reports, invoices, and other business documents, maintain proper records of Courier and Mails
  • Assisting with basic bookkeeping tasks and budget tracking
  • Providing general administrative support to different departments and management as well as employees
  • End to end vendor management right from Finding Vendor, Creating PO,MIN, Material delivery and payment release, till PO closure
  • Arranging lunch for guests
  • Coordinating with vendors to arrange snacks and cakes for month end celebration
  • Arranging gifts and brochures for an event ,Handing admin work at stall of exhibition as and when required
  • Gifts distribution for all guest
  • Managing lunch and dinner for employees during event/Month ends
  • Maintaining contact lists and other important records for day to day office USE
  • Ensuring confidentiality and accuracy when handling sensitive information and company records

Requirements:

  • Proven experience in an Administrative Assistant or similar role
  • Required working knowledge of Advanced MS Excel
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Familiarity with office management systems and procedures
  • Excellent time management and ability to multitask and prioritize tasks
  • Strong organizational and problem-solving skills
  • Excellent written and verbal communication skills
  • High attention to detail

Additional Information:

Job Posted:
December 23, 2025

Expiration:
January 02, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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