Groups Travel Operations Executive Job at Antella Travel Recruitment (Palma)

Group and Sales Operations Executive

Exciting Opportunity: Full-Time Group Operations Executive - Edinburgh or London...

Location

United Kingdom , Edinburgh or London

Salary:

29000.00 - 33000.00 GBP / Year

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Proven experience in a similar role within the travel industry
Strong organisational and time-management skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office and experience with travel reservation systems
Ability to work independently and as part of a team
Flexibility to adapt to changing priorities and work under pressure
Passion for delivering exceptional customer service
Relevant educational background in travel, tourism, or hospitality is advantageous

Job Responsibility

Coordinate group travel bookings, including accommodation, transportation, and activities
Liaise with suppliers to secure competitive rates and ensure seamless service delivery
Manage logistical arrangements, such as itineraries, rooming lists, and special requests
Monitor booking progress and proactively address any issues or changes
Provide exceptional customer service, responding promptly to inquiries and resolving concerns
Maintain accurate records and documentation for all group bookings
Collaborate with cross-functional teams to optimise processes and enhance customer experience

What we offer

Competitive salary range of £29,000 to £33,000
Hybrid work arrangement with the option to be based in Edinburgh or London
Comprehensive employee benefits package
Opportunities for professional growth and development
Supportive and inclusive work environment
Travel perks and discounts
Competitive annual leave
Pension contributions

Fulltime

Senior Groups Operations Executive

Our client is now offering a fantastic opportunity for a Senior Groups Operation...

Location

United Kingdom , London

Salary:

36000.00 GBP / Year

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience working in a DMC
Must have planned and organised social events, excursions and transportation for large groups
Must be very organised and quick-thinking with strong commercial acumen
Must have an extremely good knowledge of London and UK in terms of venues, special event options, and transport and travel distances
Must be fluent in English and in either German or Italian (written and spoken)

Job Responsibility

Act as the 'middle-person' liaising with both the client as well as suppliers/venues to book services such as accommodation, restaurant dinners, tours, excursions, concerts, transport and hotels
Take full ownership of some large-scale events
Handle detailed logistics and admin as well as account management
Perform on-site event management
Take briefs, assist with pitches and client presentations
Conduct venue & ground services research
Manage event management & complex transportation/coach transfer logistics
Perform budget coordination, administration (reporting, filing, contract preparation, obtaining quotes, raising invoicing, client reports and proposals)
Conduct site inspections
Attend client meetings

What we offer

Opportunities for professional development and career growth
Supportive and inclusive work environment

Fulltime

Protective Intelligence Analyst

The Protective Intelligence Analyst is responsible for supporting the executive ...

Location

United States , Austin

Salary:

95000.00 USD / Year

Allied Universal®

Expiration Date

Until further notice

Requirements

A minimum of 3 years of recent protective intelligence experience supporting executive protection teams and principals, or 5+ years of equivalent military, law enforcement, or intelligence experience.
Bachelor’s degree in Intelligence Studies, International Relations, Homeland Security, or related field (or equivalent operational experience).
Formal Intelligence Training certification (Military, Government, Association, or Private Sector) required.
Advanced training in threat assessment, travel risk management, or protective intelligence preferred.
Skilled in open-source (OSINT) and social media research, threat monitoring, and incident verification.
Experience producing protective intelligence products—threat assessments, travel risk reports, route/residence assessments, and pre-travel advisories.
Ability to collect, vet, and analyze information using the intelligence cycle to create accurate, actionable, bias-mitigated reporting.
Strong understanding of global security, geopolitical risks, terrorism, crime, and crisis response as they relate to executive travel and operations.
Proven ability to support EP operations in real time, providing clear, concise, and timely threat updates to decision-makers.
Proficiency in Microsoft Office Suite and familiarity with protective intelligence platforms (e.g., Factal, Dataminr, Babel Street, LifeRaft, Echosec).

Job Responsibility

Threat Monitoring & Early Warning: Continuously monitor open sources, social media platforms, dark web, and client-specific intelligence tools for threats or hostile surveillance activity directed at principals, their families, residences, travel plans, or affiliated events.
Protective Research & Threat Analysis: Conduct in-depth research and analysis on persons of interest (POIs), hostile actors, and groups with the intent or capability to target principals. Assess motivations, capability, opportunity, and intent to identify potential attack indicators.
Travel Risk Intelligence: Provide proactive intelligence support to executive protection teams during domestic and international travel, including country risk assessments, route reconnaissance, hotel and venue security reviews, and incident monitoring during trips. Deliver timely updates to traveling principals and EP teams.
Protective Operations Support: Deliver actionable, real-time intelligence to EP teams in support of principal movements, protective advances, route planning, and residence/event security. Maintain constant threat environment awareness and communicate relevant changes.
Geopolitical & Environmental Risk Tracking: Monitor global and regional security issues, including terrorism, political unrest, crime trends, natural disasters, and health risks—that could affect principals’ safety during travel or at residences/events.
Actionable Reporting & Products: Produce timely, clear, and actionable intelligence products including: Threat assessments (strategic and tactical), Travel risk assessments (pre-trip and in-trip updates), Situation reports (SITREPs) and incident summaries, Route and location assessments (residences, hotels, venues, offices)
Threat Mitigation Recommendations: Provide practical, proportionate recommendations to EP teams on how to mitigate identified threats, risks, and vulnerabilities. Offer clear triggers and indicators for escalation or operational adjustments.
Database & Knowledge Management: Maintain a structured, cross-referenced database of threats, POIs, incidents, and lessons learned to support future operations and ensure continuity of protective intelligence programs.
Confidentiality & Security: Safeguard sensitive client information, personal identifiers, and operational details at all times, adhering to strict confidentiality and need-to-know principles.
Operational Integration: Serve as the intelligence liaison to executive protection, event security, and corporate security teams, ensuring protective intelligence is integrated into all protective operations.

What we offer

Employee Assistance Program
Employee Discount Program
Tuition Discount Program
Training & Career Development Programs

Fulltime

Senior Executive Assistant

Under limited direction, provide administrative support to the UK and EMEA Co-He...

Location

United Kingdom , London

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Proven experience of operating all office equipment and ability to train others in use of the same
Substantial experience of operating in a similar role in a professional services environment, ideally within IB
Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
Demonstrable experience of working effectively in a high-pressure and challenging environment
Highly proficient in MS Office applications, including use of Outlook as a business tool
Strong IT skills
experience of internal Citigroup applications an advantage
Strong interpersonal and organizational skills
Consistently demonstrates clear and concise written and verbal communications skills
Attention to detail

Job Responsibility

Complex calendar management using own initiative and exercising own judgement
Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager's attention
Monitor and ensure implementation of company policy
Coordinate all aspects of executive level manager appointments, meetings, receptions and conference/video calls
Assist with creation/modification of presentations, spreadsheets and other various documents
Collation and preparation of expense receipts and supporting documentation for Mumbai team processing
Coordinate travel arrangements, understanding executive's travel preferences and needs, using initiative in managing itinerary times and costings
Arrangement of Visas where required
Create and maintain correspondence and record files
Assist and fill in for other support staff

Fulltime

Security Intelligence Analyst

Figure is seeking a specialized and proactive Security Intelligence Analyst to j...

Location

United States , San Jose

Salary:

105000.00 - 145000.00 USD / Year

Figure

Expiration Date

Until further notice

Requirements

4+ years of equivalent experience
Demonstrated experience in intelligence analysis, preferably within protective intelligence, executive protection, or related corporate security environments
Strong analytical, problem-solving, and organizational skills with the ability to assess threats specific to executive protection
Proficient in utilizing intelligence tools, incident management systems, CCTV, dispatch, and protective intelligence platforms to build POI profiles, case files, and investigative products

Job Responsibility

Monitor global events and provide real-time intelligence and oversight of Figure operations
Integrate internal and external intelligence sources to research, analyze, and aggregate threat data related to executive movements, public appearances, and exposure
Conduct protective intelligence assessments to identify individuals, groups, or movements posing potential threats to executives, utilizing research skills and behavioral threat analysis techniques
Provide direct intelligence support and coordinate with both in-house and third-party security teams, ensuring actionable threat assessments and real-time situational awareness
Utilize social media monitoring, Open Source Intelligence (OSINT), and specialized protective intelligence tools to track potential hostile surveillance, protests, threats, or emerging risks to executives and company operations
Compile and report on senior executive travel, including upcoming travel reports and daily executive travel briefings to ensure situational awareness
Conduct ad-hoc briefings for senior security leadership on unfolding events impacting executives
Develop specialized protective intelligence products such as Executive Threat Profiles, Event Risk Assessments, and Protective Travel Advisories
Coordinate with GSOC peers to align global incident responses, escalation procedures, and the dispatch of protective services, providing frontline leadership and infusing protective intelligence capabilities across the wider team
Serve as a trusted advisor and backup to the GSOC Lead, as needed

Fulltime

Mice executive

Our client is now offering a fantastic opportunity for a Senior Groups Operation...

Location

United Kingdom , London

Salary:

Not provided

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience working in a DMC
Must have planned and organised social events, excursions and transportation for large groups
Very organised and quick-thinking
Strong commercial acumen
Extremely good knowledge of London and UK in terms of venues, special event options, and transport and travel distances
Fluent in English and in either German or Italian (written and spoken)

Job Responsibility

Act as the 'middle-man' liaising with both the client and suppliers/venues
Book services such as accommodation, restaurant dinners, tours, excursions, concerts, transport and hotels
Take full ownership of some large-scale events
Handle detailed logistics and admin
Account management
On-site event management
Taking briefs
Assisting with pitches and client presentations
Venue & ground services research
Event management & complex transportation/coach transfer logistics

What we offer

Competitive salary up to £36,000
2 Days office based - Central London
Opportunities for professional development and career growth
Supportive and inclusive work environment

Fulltime

Travel Sales and Groups Operations Executive

Our client, a leading player in the inbound tourism travel industry, is seeking ...

Location

United Kingdom , Central London

Salary:

30000.00 - 33000.00 GBP / Year

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Proven experience in a similar role within the travel industry with knowledge of the UK and Ireland
Strong organisational and time-management skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office and experience with travel reservation systems
Ability to work independently and as part of a team
Flexibility to adapt to changing priorities and work under pressure
Passion for delivering exceptional customer service

Job Responsibility

Looking after all aspect of group from initial inquiry to post-trip follow-up
Design bespoke travel itineraries that include accommodation, activities, dining, and transportation
Be the main point of contact for new and existing clients
provide exceptional customer service throughout the client journey
Ensure all offers are sent out in the company's standard format and entered correctly into the operational system
Prepare and submit relevant documents to both clients and suppliers in a timely and accurate manner, ensuring attention to details
Book & negotiate services in accordance with the itineraries with best rate and conditions (e.g. hotels, coaches, guides, restaurants, entrances etc.)
Manage and organise the day to day to ensure that you always meet your project deadlines
prioritize effectively
Issuing client invoices and cross-checked supplier invoices

What we offer

Company bonus
Hybrid work arrangement
Comprehensive employee benefits package
Opportunities for professional growth and development
Supportive and inclusive work environment
Travel perks and discounts
23 days annual leave
Generous pension contributions

Fulltime

Vice President of Finance / Chief Financial Officer

JAARS is actively seeking a Vice President of Finance / Chief Financial Officer ...

Location

United States , Waxhaw

Salary:

91000.00 - 108000.00 USD / Year

Christian Career

Expiration Date

Until further notice

Requirements

Thorough understanding of organizational financial budgeting, planning, analysis, forecasting, risk management, policies, audit, compliance, and team management
Demonstrated skills in strategic planning and prioritization to focus organizational direction and the use of resources
Financial management expertise with oversight of a substantial budget
Five Years of experience working with non-profit organization(s)
Demonstrated ability to lead and oversee the financial domain of a non-profit organization, ideally with an international focus
Demonstrated ability to lead the ongoing enhancements of a cloud-based ERP system, including digital transformation across organizational domains
Proven written and oral communication skills in English
Ability to train other leaders in financial principles and practices
Detail-oriented understanding of financial activities and processes, and the ability to synthesize high-level strategy into effective operational execution
Demonstrated ability to learn and develop personally, as well as helping a team learn and grow

Job Responsibility

Collaborate with other members of the Senior Leadership Team (SLT) to track progress of the organization’s objectives. Provides financial strategic input, and leadership on issues affecting the organization
Maximize JAARS' financial resources by implementing best practices and improvement plans
Ensure the organization conducts its business in compliance with IRS and other applicable laws and regulations, by providing advice, training, and risk assessment
Supervise the annual audit, 990 filing, inquiries, and related remediation
Development, adjust, and oversee the annual review of the operations budget
Provide leadership and direction to the finance team by maintaining an environment of respect, accountability, motivation, and professional growth
Communicate with a diverse group of stakeholders as an executive leader
Ensure the financial activities of JAARS, a 501(c)(3) international non-profit, maintain compliance with board policies, GAAP and FASB standards, Treasury, IRS, state, ECFA, cross-border regulations and financial policies, and other applicable requirements
Ensure financial operations embrace best practices in all areas, and lead improvement initiatives as needed
Lead and oversee the financial aspects of strategic and operational planning, as well as ongoing operations, by ensuring the board, leaders, and managers have clear, accurate, and timely financial information relevant to their responsibilities, while understanding and striking the right balance between financial control and operational trust and empowerment

Fulltime

Groups Travel Operations Executive

Antella Travel Recruitment

Location:
Spain , Palma

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 15, 2026

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