Front Desk Coordinator

• Maintain the cleanliness and organization of the lobby and conference rooms, ensuring they are always presentable
• Coordinate conference room bookings, meetings, lunches, and other office reservations
• Manage, monitor, and update the postage meter, including overseeing the reserve account and ordering preprinted envelopes
• Facilitate business card orders and ensure copier and plotter supplies are stocked with paper, ink, and toner
• Handle daily mail sorting and distribution, oversee outgoing mail, and arrange courier services as needed
• Prepare FedEx packages and shipping labels, and manage FedEx supplies and inventory
• Organize shredding bin services and greet visitors in the lobby as directed
• Assist with ordering service awards and responding to reasonable staff requests approved by leadership
• Issue and track building access cards and parking passes, and submit building maintenance requests
• Process weekly and monthly check mailings and deposit refund and reimbursement checks to the bank

• Experience with receptionist duties, including greeting guests and maintaining a detail-oriented front desk
• Proficiency in managing multi-line phone systems and answering inbound calls effectively
• Strong organizational skills with the ability to coordinate office supplies and reservations
• Knowledge of courier and shipping services, including FedEx and postage meters
• Familiarity with building management tasks such as access cards and maintenance requests
• Ability to handle basic accounting-related tasks, such as mailing and depositing checks
• Excellent communication skills to assist staff with special requests and interact with building management

Prior experience in office support roles within the Oil & Gas industry is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan