Front Desk Administrative Coordinator Jobs

Front Desk Coordinator

We are seeking a highly organized and detail-oriented Front Desk Coordinator to ...

Location

United States , Uniontown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in reception or front desk duties, including managing switchboard systems with multiple lines
Proficiency in Microsoft Word, Excel, and Outlook for handling various administrative tasks
Strong customer service skills with the ability to handle inbound calls professionally
Experience with mail merge and data entry processes
Excellent organizational skills and attention to detail for managing schedules and databases
Ability to multitask and adapt to changing priorities in a dynamic work environment
Effective communication skills for interacting with staff, members, and stakeholders

Job Responsibility

Assign care management members to designated team members based on program criteria, geographic distribution, and workload considerations
Coordinate transitions between care managers and perform data reconciliation for members transferring programs
Maintain statistical records and generate monthly reports for MyCare Ohio Managed Care Organizations
Open new cases in Clinical Care Advance for incoming CareSource members
manage related reporting requirements
Provide comprehensive administrative support, including document preparation, mail merges, presentations, and newsletter creation
Proofread and edit agency materials to uphold standards of accuracy and professionalism
Schedule and confirm executive appointments, manage correspondence, and assemble meeting packets
Organize agency luncheons, special events, and coordinate board mailing materials as needed
Serve as a backup for divisional support roles and assist during high workload periods

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team on a contract basis...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk or receptionist role preferred
Proficiency in operating multi-line phone systems
Strong interpersonal and communication skills
Ability to manage multiple tasks in a fast-paced environment
Excellent organizational skills and attention to detail
Familiarity with basic administrative procedures
Detail-oriented approach and appropriate appearance
Ability to handle sensitive information with discretion

Job Responsibility

Greet visitors and ensure they feel welcomed upon arrival
Manage the check-in process for contractors and other guests
Respond to phone inquiries using a multi-line switchboard system
Maintain accurate records of visitor logs and contractor check-ins
Assist with general administrative tasks to support front desk operations
Ensure the reception area remains clean, organized, and well-maintained
Communicate effectively with internal teams to relay visitor information
Follow established procedures for handling sensitive information
Provide timely support for any front desk-related issues or concerns

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in using a Multi-Line Phone System
Experience in offering Concierge Services
Excellent Customer Service skills
Proficiency in Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Proficiency in Microsoft Outlook
Proficiency in Microsoft Word
Proven ability to Organize Files effectively

Job Responsibility

Managing the organization and presentation of the front desk area
Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required
Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information
Daily collection and sorting of mail from the front of the HQ building
Sending outgoing mail, including certified mail and FedEx
Overseeing inventory, ordering supplies, and stocking common areas and breakrooms
Maintaining office equipment and supplies
Decorating the lobby and breakroom for holidays and events as appropriate
Setting up, rotating, and cleaning conference rooms throughout the day for all meetings
Managing the conference room calendar and aiding in resolving conflicts as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

Are you a professional multitasker with a passion for creating a welcoming and e...

Location

United States , Vista, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional education preferred
1–2 years of experience as a receptionist, front desk professional, or in a similar role
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent verbal and written communication skills
A friendly, professional demeanor with strong organizational skills

Job Responsibility

Greet visitors and ensure they are directed to the appropriate department or person
Manage incoming calls, take messages, and forward inquiries to the correct team members
Oversee the reception area and maintain a professional, organized workspace
Handle incoming and outgoing mail, including courier deliveries and shipments
Assist with scheduling appointments and managing meeting room calendars
Provide administrative support to various departments as needed
Maintain a high level of client service to create a positive first impression for all visitors

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a contract to hire employment opportunity for a Front Desk Coord...

Location

United States , Placerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in Answering Multi-Line Phone System
Experience in providing Concierge Services
Demonstrated ability in Customer Service
Adequate skills in Data Entry
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Familiarity with Microsoft Outlook
Proficiency in Microsoft Word
Ability to efficiently Organize Files

Job Responsibility

Manage front office tasks meticulously and efficiently
Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner
Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members
Warmly welcome clients upon arrival and ensure their comfort during their visit
Schedule appointments carefully and manage attorney calendars effectively
Ensure meeting rooms are well-organized and prepared for client consultations
Handle incoming and outgoing mail swiftly and efficiently
Assist with light administrative duties as needed
Maintain cleanliness and detail-oriented appearance of common areas
Use Microsoft Word, Excel, and Outlook proficiently for various tasks

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

Sollis Health is looking for a passionate, customer service and hospitality-driv...

Location

United States , Coral Gables

Salary:

Not provided

Sollis Health

Expiration Date

Until further notice

Requirements

High School degree or equivalent required
1-2 years of previous hospitality and/or medical office experience strongly preferred
Excellent administrative background, especially in managing customers on the phone
Ability to efficiently execute (and often improve) established office routines and policies.

Job Responsibility

Greet members/patients in a warm and friendly manner as they enter our clinics ensuring they receive a high level of customer service
Manage patient accounts through our EMR to include scheduling appointments, patient intake, registration updates, scanning documents, and daily schedule reconciliation
Enter membership leads and patient demographics into Salesforce
Schedule follow-up appointments for medical evaluations, vaccinations and house calls as appropriate
Address any member questions or concerns promptly and escalate them as needed
Answer the Sollis medical hotline as needed and direct patients to the appropriate team members for their medical care, billing questions or other needs
Keep the office space and the entire clinic clean and presentable meeting Sollis brand standards
Distribute mail and facilitating mailing items to members and signing for packages on occasion
Check inventory, ensuring rooms have adequate supplies, restocking where needed and partnering with the inventory coordinator to order more supplies as needed
Perform related duties as required

Fulltime

Front Desk Coordinator

Immediate opportunity for a Front Desk Coordinator based in Norfolk, Virginia. A...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a similar role, preferably within the Non-Profit sector
Demonstrated ability in providing Administrative Assistance
Proficient in answering a Multi-Line Phone System
Strong Customer Service skills, with the ability to handle inquiries and complaints professionally and effectively
Experience in Data Entry, with a focus on accuracy and efficiency
Excellent Interpersonal Skills, with the ability to communicate effectively with a diverse range of individuals
Proficiency in Microsoft Excel, with the ability to create spreadsheets, charts, and reports
Familiarity with Microsoft Outlook, with the ability to manage emails, appointments, and tasks
Proficiency in Microsoft Word, with the ability to create, format, and edit documents
Experience in Organizing Files, with the ability to maintain an effective and efficient filing system

Job Responsibility

Operate a multi-line phone system, directing calls to appropriate staff members
Provide top-notch customer service to all visitors and callers
Utilize Office tools, including Excel, Outlook, and Word, to manage customer information and perform data entry tasks
Maintain organized files and records to ensure accurate and easy access to information
Handle multiple tasks simultaneously, demonstrating strong interpersonal skills and administrative assistance abilities
Respond to customer inquiries, ensuring their needs are met promptly and effectively
Monitor customer accounts and take necessary action when required
Process customer applications with precision and efficiency
Maintain customer credit records with accuracy and diligence

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are offering a long term contract employment opportunity for a Front Desk Coo...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in answering a multi-line phone system
Exceptional Customer Service skills
Ability to perform accurate Data Entry tasks
Strong Interpersonal Skills for effective communication
Proficiency in Microsoft Excel
Familiarity with Microsoft Outlook
Proficient with Microsoft Word
Experience in Organizing Files effectively and efficiently

Job Responsibility

Act as the first point of contact for all incoming calls, directing them appropriately
Ensuring the cleanliness and presentation of common office spaces and meeting rooms
Assist in the setup and breakdown of employee activities and events
Communicate effectively and with detail orientation with all employees
Aid the Office Manager with routine office procedures and administrative tasks
Foster a productive work environment by overseeing daily office operations
Manage the process of setting up workstations for new employees
Uphold a clean, detail oriented, and enjoyable reception area
Handle the multi-line phone system, providing concierge services when necessary
Maintain organized files and records with proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Front Desk Administrative Coordinator

Robert Half

Location:
United States, Honolulu

Category:
Hospitality and Tourism

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Front Desk Administrative Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Administrative Coordinator

Robert Half

Location:United States, Honolulu

Category:Hospitality and Tourism

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 26, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Front Desk Administrative Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator

Location:
United States, Honolulu

Category:
Hospitality and Tourism

Contract Type:
Employment contract

Job Posted:
March 26, 2025