Front Desk Administrative Assistant Job at Robert Half (Indianapolis)

Front Desk Administrative Assistant

Robert Half

Location:
United States , Indianapolis

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client is seeking a polished and welcoming Front Desk Administrative Assistant to support daily office operations. This individual will serve as the first point of contact for visitors and employees, ensuring a smooth, organized, and professional in‑office experience. The ideal candidate brings strong hospitality skills, attention to detail, and a proactive approach to administrative support.

Job Responsibility:

Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience
Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable
Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution
Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events
Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed
Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance
Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed

Requirements:

2+ years of experience in hospitality, office coordination, or administrative support
Highly proficient in Microsoft Word, Excel and PowerPoint
A hospitality-first mindset with exceptional interpersonal and communication skills
High attention to detail with the ability to multi-task in a fast-paced environment
Strong organizational skills and proactive, service-oriented approach

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 07, 2026

Robert Half - All Job Offers

Job Link Share:

Front Desk Administrative Assistant

Robert Half

Location:
United States , Indianapolis

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 07, 2026

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Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 07, 2026

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Job Posted:
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