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Freelance Event Specialist

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Visit org

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Location:
India , Gurgaon

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Gurgaon, India to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Gurgaon, India, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

Job Responsibility:

  • Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
  • Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
  • Be the Visit.org representative, leader, and problem solver at events
  • Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
  • Manage check-in process for in-person events
  • providing a warm and friendly welcome to guests
  • Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
  • Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
  • Send consistent updates, photos, and videos to Events Team throughout event
  • Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

Requirements:

  • Fluency in English and strong communication skills
  • Based in Gurgaon, India
  • Schedule flexibility with availability to work on a contract per-event basis, as needed
  • Experience in complex, large-scale events and smaller executive-level intimate events
  • Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
  • Resourcefulness, have the ability to exhibit grace under pressure and be solutions-minded in ambiguous situations
  • Quick thinker — in the life of events, we have a back-up plan for the back-up plan
  • you can problem-solve on the fly
  • Self-starter who is organized and detail-oriented
  • You love building relationships with customers and enjoy customer service
  • Experience with group facilitation and managing group dynamics
  • You are able to work flexible hours, including nights and weekends, as needed
  • Willing and eager to travel to various areas of the local region
  • You have super strong interpersonal and customer service skills, especially in fast-paced situations
  • Able to wear many hats and take on varied tasks and projects
  • Comfort being present and interacting with large crowds
  • Able to lift, slide, and carry up to 30lbs.
  • Able to stand for an extended period of time

Additional Information:

Job Posted:
December 13, 2025

Work Type:
On-site work
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