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Finance & Office Operations Associate

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Explore Schools

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Location:
United States , Brooklyn, New York

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Category:
Finance

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Contract Type:
Employment contract

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Salary:

50000.00 - 60000.00 USD / Year
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Job Description:

Explore Schools seeks a professional with a Bachelor's Degree to fill the role of Finance & Office Operations Associate. The ideal candidate has superb organization and prioritization skills, meets deadlines, and stays on top of important details. They should enjoy collaborating on a team and supporting where needed. They are eager to grow their finance and office management skills and excited to take on new challenges. The Finance & Office Operations Associate plays a critical role in supporting both the financial and office management functions at Explore Schools. This dual-role position ensures timely and accurate financial processing while maintaining a welcoming, functional office environment. The ideal candidate is detail-oriented, proactive, and thrives on keeping systems running smoothly behind the scenes.

Job Responsibility:

  • Partner with the Director of Finance to support the accounts payable process, including collecting, processing, and accurately coding invoices in alignment with our chart of accounts and budget
  • Ensure timely data entry and tracking of invoices for approval and payment
  • Monitor and respond to vendor inquiries, research discrepancies, and follow up on outstanding items
  • Perform miscellaneous reconciliations, including vendor statements and internal spending reports
  • Partner with the ESI Operations team to support per-pupil billing by entering data and reconciling reports against vendor portals to ensure accurate billing and funding
  • Assist in preparing documentation for the annual audit and other compliance-related projects
  • Provide general administrative and analytical support to the Finance Team and participate in ad hoc projects as needed
  • Serve as the point person for the ESI office, providing direct visitor support and customer service, overseeing organization and upkeep of the space, and delivering day-to-day administrative and operational support to ensure the office runs efficiently
  • Manage office supplies, office equipment, and refreshments, including ordering, inventory tracking, and incorporating staff feedback and preferences
  • Coordinate with facility service providers, including cleaning vendors, to maintain a clean and functional workspace and escalate any service issues as needed
  • Manage building access and security, including staff credentials, guest registration, and coordination with building management systems
  • Oversee conference room scheduling and functionality, ensuring meeting spaces are properly booked, equipped, and supported
  • Own the coordination and execution of office events and meetings, working with cross-functional teams to manage end-to-end logistics, including setup, materials, ordering food, tech support, and breakdown

Requirements:

  • Dedicated to working in communities that have historically been underserved and under-resourced
  • Willing to engage in identity work necessary to heighten your own awareness and improve your capacity to view your workstreams through an anti-white supremacy lens
  • Steadfast commitment to collaboration and teamwork
  • Exhibits strong judgment and self-awareness, with the ability to ask thoughtful questions and determine when to seek additional input
  • Excellent verbal and written communication skills
  • Ability to execute tasks efficiently and with a sense of urgency and attention to detail
  • Ability to execute and communicate in a direct and sensitive fashion
  • Professional integrity, flexibility, and a reflective attitude
  • Office or school operations experience, preferred
  • Technical skills in Excel and data entry, preferred
  • Ability to bend, squat, climb stairs frequently and lift up to 20 pounds
  • Bachelor’s degree

Nice to have:

  • Office or school operations experience, preferred
  • Technical skills in Excel and data entry, preferred
What we offer:
  • Competitive salary
  • Paid time off including network shutdown days
  • Considerable matching of retirement contributions
  • Comprehensive benefits plan, covering up to 95% of the cost for employees and their families
  • Dental and vision plans
  • Employer paid disability and life insurance
  • Parental leave benefits
  • Flexible spending account options
  • Generous vacation time and paid holidays
  • Professional development
  • Continuing education scholarships
  • Referral bonuses
  • Employee assistance program (EAP)
  • Childcare assistance
  • A 403(b) retirement plan with employer matching

Additional Information:

Job Posted:
January 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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