Facility Management Administrator, IKEA

IKEA

Location:
New Zealand, Auckland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

As a committed and curious Administrator, your responsibilities will include supporting the Facility Management team, providing administrative services, managing documentation, collaborating with stakeholders, and contributing to a workplace that embraces IKEA’s Culture & Values.

Job Responsibility:

Providing administrative support across IKEA Sylvia Park and the External Warehouse within Real Estate, working collaboratively with the team to optimise business performance and identify effective solutions
Providing a full range of administrative services to achieve operational goals and objectives by organising, co-ordinating and supervising the functional processes
Managing critical documentation and executing administrative activities to ensure compliance with relevant local and international legislation, regulations, agreements, and internal policies and procedures
Collaborating with internal and external stakeholders, including suppliers, to coordinate responses to general facilities management enquiries
Supporting the Facility Management team by administering office-related activities, including (but not limited to) safety processes, timekeeping, and scheduling
Contributing to a workplace where IKEA’s Culture & Values are actively lived and embraced, fostering inclusion across co-workers, contractors, and customers

Requirements:

Excellent organisational skills and the ability to manage multiple tasks simultaneously
Proactive and detail-oriented approach
Preferred knowledge of facility management and building services within retail and warehousing operations or a strong interest in learning about the industry
Open and clear communicator who enjoys working independently, with accuracy and reliability
Service-minded, solution-oriented mindset and a true team player who performs well in fast-paced environments
Confidence using Microsoft Office, CAFM systems, and a willingness to learn new digital tools
Preferred knowledge of building maintenance, safety regulations, and compliance standards
A commitment to continuous improvement and professional development

What we offer:

5 weeks of Paid Annual Leave, Parental Leave Pay, and more!
24/7 access to our Employee Assistance Program for health and wellbeing support
15% discount for co-workers
Provided Co-worker uniforms

Additional Information:

Job Posted:
June 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Facility Management Administrator