Facilities Operations Assistant Job at University of Rochester (Rochester)

Facilities Assistant

We're currently recruiting a dedicated Facilities Assistant to help ensure the s...

Location

United Kingdom , Central Middlesex Hosp

Salary:

13.85 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Have previous experience within a similar role
Be adaptable and easily embrace changing priorities
Be a brilliant communicator and easily build relationships
Strive for excellence in an eager and motivated manner
Take initiative and make decisions that are right for our customers
Possess the ability to work under pressure
Demonstrate exceptional timekeeping and reliability

Job Responsibility

Undertaking minor repairs and maintenance tasks
Responsible for ensuring the exterior of the site is in a clean, tidy and reasonable state of repair, inclusive of general external maintenance tasks
Assisting the facilities team with the control of contractor's process, inclusive of ensuring contractors are signed in correctly, and signed out, and that everyone is adhering to site policies and rules
Responsible for opening and/or closing the building where required
Representing Compass Group UK&I and maintaining a positive brand image
Complying with Health & Safety regulations

What we offer

chance to progress your career with company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Operations Assistant

Our client is on the lookout for a bright and organised Operations Assistant to ...

Location

United Kingdom , City of London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior administrative or operations support experience, and a keen interest in law, professional services, or business operations
Excellent organisational and time management skills to juggle various tasks efficiently
Strong communication skills and a proactive approach to problem-solving
A detail-oriented mindset, reliability, and adaptability in a fast-paced environment
Discretion and professionalism when handling confidential information
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
A team player attitude who can also work independently and take initiative

Job Responsibility

Provide direct support to the Operations Manager on daily tasks and ongoing projects
Assist with office operations in London, including facilities management, supplies, and equipment coordination
Help organise internal events, team travel, and meetings across multiple jurisdictions
Support onboarding processes for new joiners (equipment, email setup, induction materials, etc.)
Assist with invoice processing, expense tracking, and financial administration
Maintain and update operational documents, records, and internal systems
Coordinate with external suppliers and service providers when needed
Provide cross-office support to teams internationally as required
Contribute to additional projects, such as legal directory submissions and updating the firm's website

What we offer

Opportunity to grow and develop your skills in an exciting industry
Part of a supportive team that values collaboration and innovation
Gain exposure to multiple international offices, enhancing your professional experience and network

Fulltime

Business Operations Assistant

We are seeking a detail-oriented and proactive Business Operations Assistant to ...

Location

United States , Bridgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Excel, Word, Teams, Outlook, Adobe, and Bluebeam
Experience using multi-function office equipment and printers
Strong ability to navigate computer programs and manage server files
High level of initiative, independence, and responsibility
Strong multi-tasking skills with attention to detail
Problem-solving mindset and desire to contribute new ideas
Experience with Deltek Vantagepoint and Smartsheet
Associate’s or bachelor’s degree in business administration, HR, Accounting, or a related field
5+ years of relevant experience in office administration, HR, or operations support

Job Responsibility

Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions
Handle mail, deliveries, and visitor reception
Manage voicemail messages and direct them to appropriate personnel
Reserve meeting rooms and coordinate office meetings, including lunch arrangements
Assist with facility maintenance and renovation projects
Organize social events and staff celebrations
Perform other administrative tasks as required
Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports
Support client service and business development initiatives
Assist with budgeting, accounting, and financial reporting activities

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Facilities Operations Coordinator

Join our dynamic team as a Facilities Operations Coordinator, where your organis...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proficient in Microsoft Office and other computer applications
Excellent communication abilities to engage effectively with visitors, contractors, and staff
Strong customer service skills with a proactive approach to problem-solving
Highly organised with the ability to multitask and work independently while being a collaborative team player
Keen attention to detail and sound judgement in responding to changing business needs
Experience in customer service or administrative roles is highly desirable

Job Responsibility

Conduct daily inspections of the office and meeting rooms, checking temperatures, maintenance issues, and cleaning standards
Ensure meeting rooms are set up with proper arrangements and stocked with necessary supplies
Assist in the proactive management of office operations and provide coverage for colleagues during absences
Help manage access for new starters and visitors, ensuring a smooth onboarding experience
Provide outstanding reception cover to maintain high operational standards at our site
Raise purchase requisitions and verify invoices as needed
Assist with various administrative tasks, including postal services and stationery supplies
Respond to staff requests and log tasks using ServiceNow
Utilise in-house systems for training, courier services, expenses, and invoicing
Participate in weekly fire alarm tests and safety checks

What we offer

Opportunity to become part of a vibrant team that values innovation and collaboration
Inclusive environment that helps individuals thrive
Reasonable adjustments at any stage for support

Fulltime

Premises Assistant

In this hands-on role, you’ll play a crucial part in ensuring that our school is...

Location

United Kingdom , London

Salary:

28977.00 - 32634.00 GBP / Year

Ark Schools

Expiration Date

February 28, 2026

Requirements

Right to work in the UK
Basic training in one or more of the following: plumbing, general and grounds maintenance, electrical/building maintenance, heating systems
Ability to work on own and as part of a team
Approachable, adaptable, flexible, and calm with a ‘can-do’ attitude
Solution focused, hard working, conscientious and detail orientated
Organised, and able to work with minimum supervision
Demonstrates resilience, motivation and commitment to driving up standards of work and achieving excellence
Keen to learn and develop own skills
Able to drive and willingness to take a MIDAS test
Practical understanding of health & safety and security procedures and practices

Job Responsibility

Ensure school buildings and grounds are secure and safe at all times
Escort visitors and contractors from the car park to reception, as required
Carry out premises daily and weekly routines consistently
Respond and complete all tasks requested through the helpdesk system promptly
To carry out repairs and maintenance tasks, as required
Maintain a litter free environment, ensuring that the site is always kept clean and presentable at all times
Undertake emergency cleaning, graffiti removal and any other ad-hoc cleaning, including toilet and window cleaning
Operate the Building Management Systems (BMS), CCTV system heating, ventilation, lighting, water supply, drainage, and sanitation systems
Ensure that appropriate premises related signs and notices are displayed at all times eg fire exits
Assist with fire and other evacuation procedures and always ensure all fire exits are accessible and that fire extinguishers are correctly positioned

What we offer

Salaries 2.5% higher than main pay scale
Twice as many training days as standard
Generous pension scheme
Access to Ark rewards – a scheme offering savings from over 3,000 major retailers
Interest-free loans – up to £5,000 available for season ticket or to buy a bicycle
Gym discounts – offering up to 40%
Access to Employee Assistance Programme – providing free, confidential counselling, legal advice and a range of different support

Fulltime

!

Facilities Manager

David Zwirner seeks a Facilities Manager to lead operations at our W 19th Street...

Location

United States , New York

Salary:

90000.00 - 95000.00 USD / Year

David Zwirner Gallery

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 5+ years of relevant experience in facilities or building management, preferably within a gallery, museum, or similar environment
Strong communication and organizational skills, with proven follow-through and attention to detail
Proactive and resourceful approach to problem solving and maintenance
Demonstrated leadership ability with experience managing or mentoring staff
Skilled in facilities operations with the professionalism and decorum suited to a gallery setting
Working knowledge of building systems, including electrical, plumbing, HVAC, and fire safety

Job Responsibility

Oversee day-to-day operations and maintenance of the 19th Street galleries and workspaces, ensuring a consistent standard of excellence and readiness
Lead and mentor the Facilities Assistant, fostering strong communication, accountability, and a collaborative team environment
Serve as the main point of contact for facilities-related needs, providing timely and clear communication with internal teams and external vendors
Manage relationships with vendors and service providers, including HVAC, landscaping, and janitorial services, ensuring all work meets gallery standards and contractual requirements
Coordinate and supervise select construction and renovation projects, ensuring deadlines, budgets, and quality standards are met
Develop and execute preventive maintenance plans for building systems and equipment, addressing issues proactively
Support event preparation and logistics for gallery openings and special events, ensuring all spaces are presentation-ready
Maintain compliance with building codes, regulations, and safety protocols, including inspections and emergency preparedness
Manage budgets and expenses related to facilities operations, identifying cost-effective and efficient solutions
Oversee housekeeping and supply management to ensure an optimal work environment for all staff

What we offer

Flexible workplace and commuter benefits
Corporate memberships to museums, including the Whitney, MOMA, and others
Summer Fridays
Generous PTO and leave
Family medical, dental, and vision benefits
401K savings plan with automatic employer contributions
Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars
Staff-driven projects and fundraising initiatives

Fulltime

Assistant Director of Athletics and Recreation for Operations and Member Services

Involves developing, promoting and supporting the facility operations and member...

Location

United States , Santa Cruz

Salary:

75750.00 USD / Year

University of California - Office of the President

Expiration Date

Until further notice

Requirements

Bachelor's degree in related area and / or equivalent experience / training
Advanced knowledge of program activity and best practices
Problem-solving skills
Interpersonal skills sufficient to work with a diverse team and ability to supervise and motivate student staff
Demonstrated fiscal management abilities
Ability to multi-task and work with frequent interruptions
Skill in effective listening
Excellent written communication skills, in the English language
Excellent verbal communication skills, in the English language
Must possess CPR/First Aid/AED certification or have the ability to obtain it within 60-calendar days of hire

Job Responsibility

Manages and supports all aspects of a highly complex intercollegiate athletics and recreation program
Executes management of passenger van fleet of the Athletics & Recreation Department, including key custody, institutional compliance, and regular maintenance. Drives fleet vehicles for maintenance, routine service, and parking, etc
Assists and executes facility and vehicle key management and custody systems
Manages and maintains software and hardware systems that support emergency preparedness, safety, department personnel, and general operations of the department
Contributes to and supports department financial operations and goals through daily reconciliation, regular budget maintenance, and annual reporting
Responsible for maintaining operational hours as well as staffing for the East Field House Complex and West Field House, respectively
Ensures accurate information related to facilities and operations is distributed to internal and external stakeholders when necessary
Contributes to the success of athletics game day operations on a regular, rotating basis through collaboration with other administrative and student staff in the Athletics & Recreation Department
Collaborates successfully with department personnel at all levels (coaches, administrators, part-time instructors, volunteers) to successfully execute departmental operations
Develops and cultivates relationships across campus with a variety of constituents

What we offer

Full benefits

Fulltime

Facilities Operations Assistant

University of Rochester

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

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University of Rochester

Location:United States of America , Rochester

Category:Office Administration

Contract Type:Not provided

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 20, 2026

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