Facilities & Office Manager, Office Angels

Office Angels

Location:
United Kingdom, London

Category:
Office Administration

Contract Type:
Not provided

Salary:

50000.00 - 55000.00 GBP / Year

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Job Description:

Facilities & Office Manager role overseeing the smooth day-to-day running of a Central London architecture office and building. This is a hands-on role that blends building operations, facilities management, and health & safety compliance with wider office administration, team leadership, and HR support.

Job Responsibility:

Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
Monitor and optimise building performance through BMS data
Work closely with external contractors, engineers, and service providers
Oversee cleaning, janitorial, and building services
Respond to maintenance issues and facilities-related emergencies
Coordinate building inspections and planned preventative maintenance
Manage access control, building security procedures, and emergency protocols
Lead space planning, office moves, and reconfigurations
Support sustainability initiatives and implement energy-saving measures
Act as primary contact for all health & safety matters
Conduct and review risk assessments
Maintain and update H&S policies and procedures
Organise fire drills, first aid, and emergency preparedness training
Monitor incident reports and hazards
Manage daily office operations including supplies, equipment, and vendor relationships
Implement and maintain office policies and procedures
Oversee office budgets, invoices, procurement, and cost controls
Provide administrative support including diary management, meeting scheduling, travel bookings
Line-manage the admin team, providing mentorship and guidance
Support recruitment processes, interview scheduling, and onboarding of new employees
Maintain HR records and ensure compliance with employment standards

Requirements:

Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
Solid understanding of building systems, contractor management, and H&S compliance
Confident in managing budgets, suppliers, and service contracts
Strong leadership skills with experience managing or mentoring a small team
Proactive, adaptable, and calm under pressure with strong problem-solving ability
Excellent communication skills with the ability to build relationships

Additional Information:

Job Posted:
September 05, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Facilities & Office Manager