Facilities Executive Job at Sopra Steria (Noida)

Admin Executive, Facilities

Admin Executive role at MyTOWN Shopping Centre focused on supporting property an...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Job Responsibility

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed

Fulltime

City Executive

Join a vibrant, collaborative organisation dedicated to delivering a 5-star expe...

Location

United Kingdom , London

Salary:

28500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A friendly, professional communicator who loves helping people
Strong organisational skills and attention to detail
Ability to multitask and stay calm in a busy environment
Previous experience in reception, customer service, or facilities support is a plus
Familiarity with security systems, CRM software, and standard office applications

Job Responsibility

Greet tenants and visitors warmly, leaving a positive impression every time
Keep reception tidy and organised, managing post and deliveries
Answer calls for the company and virtual tenants, transferring or taking messages
Programme fobs/access cards and ensure reception is always manned
Provide day-to-day assistance to tenants across the portfolio
Respond quickly to office and building queries, coordinating maintenance requests
Host seasonal client events in reception
Complete daily building checks and maintain company standards
Report and action maintenance issues promptly
Prepare show offices and communal areas for viewings

What we offer

20 days + bank holidays, increasing by 1 day per year (up to 25 days), PLUS 3 extra days over Christmas
Access to Perkbox, including private medical cover
Monthly company socials and a genuinely supportive team environment

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

EA and Admin Manager

Our client is seeking an enthusiastic Executive Assistant & Administration Manag...

Location

United Kingdom , Hammersmith

Salary:

40000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an EA or Business Support role
Highly organised with excellent written and verbal communication skills
Confident with MS Office suite, especially PowerPoint and Excel
Discreet, trustworthy
Knowledge of HR processes is beneficial
Willingness to undertake some limited travel when required

Job Responsibility

Manage the CEO's diary, inbox, and travel schedule
Prepare documents, presentations, and reports for meetings
Assist with project coordination, follow-up actions, and key communications
Create and manage board packs
Attend meetings to take minutes, track actions and follow up
Handle expenses
Oversee daily office operations
Manage office equipment and IT assets
Liaise with building managers and suppliers for facilities management
Administer office budget

What we offer

Some flexibility in working hours
Hybrid working can be offered

Fulltime

Facility Manager

Does it excite you to work with Facility Management in a biotech environment? An...

Location

Denmark , Søborg

Salary:

Not provided

Life Science Talent

Expiration Date

February 04, 2026

Requirements

Minimum 5 years of experience from a similar facility management role
Documented experience with project planning and execution (maintenance, refurbishments, or facility upgrades)
Experience coordinating vendors/service providers and managing service performance
Working knowledge of maintenance planning (e.g., preventive maintenance, work orders)
Ability to work independently in a small team and manage multiple tasks in parallel
Relevant technical background/education within facilities, engineering, building services, or similar
Structured with a service-minded approach
Can balance operational stability with project delivery
Communicates clearly with stakeholders and suppliers
Takes ownership of tasks end-to-end

Job Responsibility

Plan and execute facility maintenance and improvement activities from scope to handover
Support day-to-day operation of laboratory and office facilities, including preventive and corrective tasks
Coordinate external suppliers and service partners, including follow-up on quality, timelines, and documentation
Planning and prioritization of maintenance activities to ensure smooth operations
Contribute to a safe and well-organized workplace through structured ways of working and continuous improvements
Part of an on call duty every 3 weeks

Fulltime

New

Facilities Manager

We are seeking a proactive and experienced Facilities Manager to oversee the day...

Location

United Kingdom , London

Salary:

Not provided

BMW

Expiration Date

February 13, 2026

Requirements

Degree level qualification or relevant experience required
Proven work and leadership experience in facilities management
Strong experience managing multiple facilities simultaneously, including planning, managing, and executing facilities projects such as showroom refits
Demonstrable project management experience, with the ability to lead and deliver complex facilities projects on time and within budget
Experience in managing contractors and service contracts effectively
Excellent organisational skills with attention to detail and strong problem-solving abilities
Ability to coordinate multiple issues simultaneously and work under pressure
Flexibility to work and travel across two central London sites

Job Responsibility

Oversee and manage suppliers for both hard and soft services to maintain the company’s premises at the highest standards
Build and nurture strong relationships with vendors and contractors, ensuring quality service delivery
Monitor service performance through KPIs, driving continuous improvement and maintaining exceptional service standards
Respond promptly and effectively to emergencies to ensure business continuity
Conduct regular site inspections to identify and implement necessary improvements
Lead large-scale facilities projects, managing contractors to meet deadlines and quality expectations
Define business requirements and support tendering processes in line with BMW Group purchasing policies
Manage purchasing of general office equipment, furnishings, and consumables
Address colleague queries related to access, equipment, Display Screen Equipment (DSE), and health and safety concerns
Provide regular reports to senior management on facilities performance, costs, and improvement plans

What we offer

Long term opportunities for growth and development locally, nationally and internationally
Investment in employees
Positive and supportive culture
Flexible working environment
Prestigious offices based around the UK

Fulltime

Administrative Director, Facilities Management Services

HARTZ Search invites you to explore an exciting opportunity with our client, Kec...

Location

United States , Los Angeles

Salary:

Not provided

HARTZ Search

Expiration Date

Until further notice

Requirements

Bachelor's degree in Engineering, Architecture, Facilities Management, Business Administration, or related field
Ten (10) years minimum management experience (3) of which have been spent at the management level in the facilities department

Job Responsibility

Responsible for the strategic direction, operational oversight, and leadership for facilities management functions across Keck Medical Center of USC
Ensuring the safety, reliability, and operational excellence of the physical environment while maintaining compliance with regulatory standards
Multi-campus oversight: Keck Medical Center of USC, Norris Hospital, Norris Research Tower, Soto II and additional facilities
Serves as executive advisor for facility issues
Provides leadership and direction to subordinate management
Organizes the activities of the facilities management functions which are necessary for maintaining all physical structures, mechanical/electrical systems, central plants, and utilities in an operative and safe working condition
Drives operational initiatives
Develops and implements policies
Develops and implements long-range facilities and infrastructure plans aligned with institutional priorities
Supports the organization’s efforts in meeting or exceeding strategic financial and operational objectives

What we offer

Competitive Compensation & Benefits package offered

Director, Workplace

The Director, Workplace will play a critical role in shaping the employee experi...

Location

United States , San Francisco

Salary:

221000.00 - 260000.00 USD / Year

Checkr

Expiration Date

Until further notice

Requirements

10+ years experience in workplace operations, including 6 years in a direct people management role
exceptional ability to collaborate effectively with senior executives, thriving in a rapid-paced and high-growth setting
attention to detail, proficient in managing multiple tasks, time management
initiative in identifying improvement opportunities for processes and policies relating to the future of work
demonstrated data-driven approach with an analytical mindset in problem-solving
extensive experience in managing and strategizing for a sizable real estate portfolio
strong expertise in fostering culture and understands the elements that boost engagement in a hybrid workplace
experience leveraging AI and digital workplace technologies to optimize operations and employee experience
event management experience required
IFMA CFM credential preferred, but not required

Job Responsibility

Design and build a world-class workplace employee experience for Checkr employees
take charge of Checkr’s real estate strategy, handling both the portfolio's expansion and its maintenance
lead the design and implementation of Checkr’s hybrid work model, ensuring a balance between remote and office-based work settings
drive productivity, engagement, connection, and innovation within our team, leveraging both physical and digital space
design and execute internal Checkr events, acting as a link to external events when necessary
implement and leverage AI-driven tools to optimize operations, space utilization, and measure efficiency
deliver exceptional workplace services that reconcile cost, business needs, and employee expectations to build a dynamic and adaptable workplace
utilize relevant metrics to measure the Workplace team's success, including financial analysis, business planning related to Checkr’s real estate portfolio, and key performance indicators
stay ahead of future work trends and adapt Checkr’s model based on expert insights and data, both internal and external
oversee daily facilities operations, such as janitorial duties, HVAC maintenance, food service, and general maintenance across all Checkr locations

What we offer

A fast-paced and collaborative environment
learning and development allowance
competitive compensation and opportunity for advancement
100% medical, dental, and vision coverage
up to $25K reimbursement for fertility, adoption, and parental planning services
flexible PTO policy
monthly wellness stipend, home office stipend
in-office perks such as lunch four times a week, a commuter stipend, and an abundance of snacks and beverages

Fulltime

Facilities Executive

Sopra Steria

Location:
India , Noida

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
July 16, 2025

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