Facilities Coordinator Job at Boots (Nottingham)

Facilities Coordinator

Boots

Location:
United Kingdom , Nottingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Facilities Management is about caring for colleagues and the places they work. It is a critical function that looks after the health, safety and wellbeing of individuals and site infrastructure. Reporting to the Facilities Manager, you will be a member of the Engineering and Facilities Management team taking responsibility for the operational delivery, financial management and implementation of FM practices, processes and procedures. This role will also provide support across a range of accountabilities and responsibilities that ensure the FM team function in delivery facilities management and care for colleagues across all UK sites.

Job Responsibility:

As a member of the Boots EFM Team, support the delivery of efficient and effective Facilities Management services across key UK locations
Support the Facilities Manager in meeting financial challenges by looking for operational efficiencies and cost-effective solutions to operational challenges
Support the facilities Manager in driving the performance management of facilities services such as engineering, security, catering and porterage
Liaise with multiple business resource groups to provide Facilities Management support / constructive challenge
Administrative responsibilities including Financial processes / controls, including the raising / management of purchase orders and invoicing and maintaining dashboard reporting
Help deliver the annual revenue and capital budgets working alongside the Facilities Manager to ensure appropriate governance and controls are preserved
Working with FM Manager to ensure budgets are maintained in line with departmental targets and third-party payment processes work
Management of procurement processes, including confirmation of costs and creation of orders
Working collaboratively with the FM Manager and Service Providers to ensure service and performance is maintained at the highest levels
Supporting the performance review process, preparing reports and reviewing actions
Maintain a strong working relationship with third-party teams to ensure focus remains on strategic, and operational activity
Understand key performance indicators of contractual service level agreements. Challenging failings with FM providers
Work with key partners to understand ways of working and help develop and execute key strategic priorities including

Requirements:

Experience working in a facilities management environment either within a customer or provider role
Understanding of financial and budget management
Working knowledge of basic Health & Safety and compliance practices and policies
Experience working with range of internal and external stakeholders and providers
Understanding of commercial and procurement processes such as cost negotiation and ordering processes
Flexible approach to changing priorities and goals within a dynamic and changing environment
Willingness to travel to within the UK, specifically to WBA Southern sites and relevant supplier sites as required

What we offer:

Boots Retirement Savings Plan
Discretionary annual bonus
Generous employee discounts
Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more
Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme

Additional Information:

Job Posted:
February 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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