Facilities and Estates Coordinator Job at 360 Resourcing Solutions (Inverness)

Store Facility Coordinator I

The Store Facility Coordinator I is part of the (country) Real Estate Team and r...

Location

Italy , Assago

Salary:

Not provided

Action

Expiration Date

Until further notice

Requirements

Approximately 2 years service desk working experience
Local language, both verbal and written
English as an addition is a plus
Experience with different software systems / able to get quickly acquainted with new applications / system
Demonstrates a high level of pragmatism
Is very organised
Works efficiently and effectively, also when under time pressure
Works effectively with others to achieve common targets
Strong communicator

Job Responsibility

Answering, registering and processing Real Estate related tickets (questions, problems and/or complaints from internal and external stakeholders) in accordance with our internal service agreements, guidelines and procedures
Customer and supplier contact
Manage questions, problems and/or complaints from different internal and external stakeholders and ensure correct follow-up(s) until the notification has been fully processed
Answer questions and assist store employees in resolving problems and/or complaints (by telephone and e-mail)
Coordinate forwarded notifications to external suppliers, landlords and other internal departments. Requests services needed for store maintenance. When necessary, check contract agreements and debate with the service providers on the execution and timing. Coordinates these services to completion
Expertise
Coordinate activities within the department
Keep track of relevant internal/external developments, ensure the actively sharing of information between employees of the department
Develop scripts(FAQ) based on internal research in order to answer new questions and/or complaints for which no standard reply has yet been designed
Signal structural bottlenecks and improvement opportunities with respect to processes, procedures and systems/tools

Director of Real Estate Operations

Join Archer to manage the development and execution of the vertiport product lin...

Location

United States , San Jose

Salary:

220000.00 - 270000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

10+ years of experience in real estate development, construction management, facilities management and corporate development
Strong financial modeling skills
Confidence in presenting to executive management
Strong communication and interpersonal skills
Ability to work in a fast paced and dynamic environment
Proficiency in schedule management tools, financial modeling software and Google Workspace

Job Responsibility

Real Estate Portfolio Optimization: Analyze the existing real estate portfolio, including workspace, lab, manufacturing, and vertiport assets, to identify and implement annual cost and space efficiencies, ensuring world-class performance standards
Transaction Management: Structure future real estate deals to facilitate informed business decisions by coordinating all phases of transactions and collaborating with internal and external stakeholders, including cross-functional teams
Strategic Growth & Integration: Partner with senior leadership to define inorganic strategic themes, evaluate potential opportunities, and develop detailed strategic business cases and valuation analyses
Cross-Functional Collaboration: Coordinate with Facilities, Construction, Security, Legal, and Finance teams to ensure effective real estate portfolio management and integrated KPIs
Process Improvement: Document, implement, and refine real estate transaction processes to meet evolving business needs
System Implementation: Assess and implement the latest real estate systems and software, including innovative AI-based solutions
Reporting and Dashboards: Develop unique real estate insights and dashboards, deploying executive-level reporting

Fulltime

Estates Officer

We are excited to announce an opening for a dedicated Estates Officer to join ou...

Location

United Kingdom , Gravesend

Salary:

25856.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in facilities management or a related field
Strong organisational skills and attention to detail
Excellent communication and interpersonal skills
A proactive approach to problem-solving and a can-do attitude
A valid driving licence and the ability to travel as needed

Job Responsibility

Managing and maintaining the school estate, ensuring all areas are safe, clean, and operational
Overseeing maintenance schedules and coordinating repairs with contractors
Conducting regular inspections and assessments of the property
Liaising with staff, students, and external stakeholders to create a positive and functional environment
Implementing health and safety protocols to ensure compliance with regulations

What we offer

A chance to contribute to a positive educational experience for students
A friendly and welcoming team that values your input and ideas

Fulltime

Customer Solutions Center Lobby Coordinator

At STERIS, we help our Customers create a healthier and safer world by providing...

Location

United States , Mentor

Salary:

39312.50 - 50875.00 USD / Year

STERIS

Expiration Date

Until further notice

Requirements

High school diploma or GED is required
3+ years of customer service experience is required
Excellent written and verbal communication skills
Excellent problem solving skills and judgment
A self starter and ability to managing numerous tasks at the same time independently
Strong organization and planning skills as well as attention to detail
Ability to adapt quickly to changing schedules, needs and requirements of CSC Customers, guests, and contractors
Demonstrates a professional and positive approach in all interactions (Customers, employees, vendors suppliers)
Understands, enjoys and is comfortable and confident working with various types of technology – including Microsoft Integration, IT Platforms and security equipment
Strong skills in Microsoft Excel, Word and PowerPoint

Job Responsibility

Greet and register visitors (utilizing our visitor management system) and advise appropriate employee of Customers, visitors and contractor’s arrival
Provide safety awareness briefing to incoming Customers, visitors and contractors through the safety video, evacuation procedures and briefing materials
Brief Customers and visitors regarding the corporation’s Visitor and Contractor Policies, Facility and Safety awareness
Assist with onboarding acitivites at the Mentor Campus, including badge creation in System Galaxy, access control setup, and seating management workflows in Eptura
Complete purchase requisitions in Oracle iProcurement for Mentor Facilities expenses and support additional projects managed by the Global Facilities and Real Estate Team
Ensure the entire lobby area is always organized, neat and efficient
Train new lobby relief employees as required on appropriate lobby activities and procedures
Provide administrative and coordinator assistance to Global Facilities and Real Estate, and Customer Solutions Center employees. This would include proficiency with Microsoft Office Word, PowerPoint, Excel, applications
Assist with utility service management, including service coordination, addressing disruptions and maintaining accurate documentation across all sites
Support and coordinate the Evacuation Accountability Documentation

What we offer

Market Competitive Pay
Extensive Paid Time Off and (9) added Holidays
Excellent Healthcare, Dental, and Vision benefits
Long/Short Term Disability Coverage
401(k) with a company match
Maternity & Parental Leave
Additional add-on benefits/discounts for programs such as Pet Insurance
Tuition Reimbursement and continued education programs
Excellent opportunities for advancement in a stable long-term career

Fulltime

Operations Coordinator

Operations Coordinator to assist the Sales Team at a global real estate consulta...

Location

United Kingdom , Oxford

Salary:

30000.00 - 31000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or coordinator-type role
Strong organisational and time management abilities
Adaptability, flexibility and good problem solving skills
Excellent standard of English grammar and spelling
Diligent and efficient
Strong attention to detail
Proactive
Team player

Job Responsibility

Providing an exceptional customer experience
Assisting in answering incoming calls
Assisting with the onboarding of clients and properties
Working with sales team in the promotion of property
Accounts responsibilities including generation of sales invoices, submitting monthly timesheets, expenses and reconciling figures monthly
Preparing reports for weekly and monthly meetings
Being a trouble shooter with system processes and procedures
Carrying out monthly reporting to assist with performance monitoring
Assisting in the creation of property brochures, e-marketing and social media campaigns
Arranging office events

Fulltime

Operations Coordinator

Operations Coordinator to assist the Sales Team at a global real estate consulta...

Location

United Kingdom , Oxford

Salary:

30000.00 - 31000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or coordinator-type role
Strong organizational and time management abilities
Adaptability, flexibility and good problem solving skills
Excellent standard of English grammar and spelling
Diligent and efficient
Strong attention to detail
Proactive
Team player

Job Responsibility

Providing an exceptional customer experience
Assisting in answering incoming calls
Assisting with the onboarding of clients and properties
Accounts responsibilities including generation of sales invoices, submitting monthly timesheets, expenses and reconciling figures
Preparing reports for weekly and monthly meetings
Being a trouble shooter with system processes and procedures
Carrying out monthly reporting to assist with performance monitoring
Assisting in the creation of property brochures, e-marketing and social media campaigns
Arranging office events
Attending out of office regional meetings and company-sponsored events

What we offer

Part of a close-knit, highly supportive operational team
Opportunity to work in an award-winning and market-leading office

Fulltime

New

Global Real Estate & Workplace Lead

We are seeking a Global Real Estate & Workplace Lead to define and execute Whatn...

Location

United States , New York, NY; Los Angeles, CA; San Francisco, CA; Seattle, WA

Salary:

200000.00 - 260000.00 USD / Year

Whatnot

Expiration Date

Until further notice

Requirements

12+ years of experience in corporate real estate, facilities, or workplace strategy at high-growth tech companies
Deep expertise in lease negotiations, real estate transactions, and portfolio management across multiple geographies and lease structures
Proven track record leading complex construction and design projects — including buildouts, renovations, and new office launches — from concept through occupancy
Strong financial and analytical skills to develop business cases, manage P&L accountability, and build long-range real estate and facilities models
Experience building and scaling teams, including hiring, developing, and managing real estate, project management, and facilities professionals globally
Strategic mindset with strong operational execution — comfortable setting long-term vision while driving day-to-day project delivery and vendor management
Exceptional stakeholder management and communication skills, with ability to influence senior executives and translate business needs into real estate strategy
Experience managing real estate operations during rapid growth, including international expansion and multi-site management

Job Responsibility

Own Whatnot's global real estate strategy, including footprint planning, location selection, and lease vs. build decision frameworks that align with business growth, talent strategy, and financial objectives
Lead all real estate transactions — lease negotiations, renewals, expansions, and exits across existing and new markets including U.S., Europe, and APAC hubs
Direct design, construction, and buildout for new offices and expansions, ensuring projects are delivered on time, on budget, and aligned with Whatnot's brand, culture, and operational needs
Establish and implement global workplace standards, including design principles, space utilization frameworks, and "kit of parts" to ensure consistency, scalability, and operational efficiency across all locations
Build and manage vendor ecosystems for architecture, construction, FF&E, property management, facilities services, and workplace operations, driving cost efficiency and quality standards globally
Oversee facilities operations at scale — maintenance, compliance, vendor management, space planning, and day-to-day workplace experience across all global offices
Partner with Finance to develop and manage real estate and facilities budgets, including long-range forecasting, capital expenditure planning, and scenario modeling for growth and contraction scenarios
Collaborate with Security, IT, Legal, and People teams to integrate technical infrastructure, workplace policies, and compliance requirements into all real estate and buildout projects
Lead, hire, and develop a global real estate and workplace team, including project managers, facilities leads, and workplace coordinators across geographies
Create executive-level reporting on real estate portfolio performance, project status, budget adherence, and strategic recommendations for leadership and Board audiences

What we offer

Generous Holiday and Time off Policy
Health Insurance options including Medical, Dental, Vision
Work From Home Support
Home office setup allowance
Monthly allowance for cell phone and internet
Care benefits
Monthly allowance for wellness
Annual allowance towards Childcare
Lifetime benefit for family planning, such as adoption or fertility expenses
Retirement

Fulltime

New

Lease and Facilities Administrator

We’re hiring an experienced Lease & Facilities Administrator to join our America...

Location

United States

Salary:

89000.00 - 123000.00 USD / Year

Lime

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Real Estate, Facilities Management, or equivalent experience
2+ years of experience in commercial real estate administration, facilities management, or project coordination
Experience supporting industrial/flex properties preferred
Strong organizational skills with the ability to manage multiple projects across markets
Clear, professional communicator comfortable working across teams and external partners
Detail-oriented with a strong sense of ownership
Proficient in Google Workspace (especially Sheets)
Experience with Visual Lease, Coupa, or similar lease and payment management systems a plus
U.S. Based Position

Job Responsibility

Own the lease administration process for the Americas region, ensuring accurate documentation, timely rent and utility payments, and compliance with contractual obligations
Partner with Finance on payment schedules, escalations, rent and CAM reconciliations, and CapEx depreciation
Manage vendor onboarding, invoice processing, and facilities-related contracts in partnership with Producement and AP
Maintain accurate lease data in the lease management system (e.g., Visual Lease) and support audit readiness
Support leasing and contract management across the real estate lifecycle
Serve as the Real Estate point of contact for repair and maintenance requests, partnering closely with the Construction Project Manager
Help triage, track, and coordinate facilities issues with Operations, vendors, landlords, and Construction
Set up new sites in internal systems in coordination with Supply Chain and Corporate Technology
Prepare regular reporting and business cases to support leadership decision-making
Track and communicate critical lease dates, including expirations, renewal options, notice periods, and key landlord obligations

What we offer

Offers Equity
Offers Bonus
A choice of medical, dental, and vision plans
Company-paid life and disability insurance
Company-funded mental health benefits
401(k) plan with both pre-tax and Roth options
Access to a Health Savings Account (HSA) with a monthly company contribution
Paid parental leave for birthing and non-birthing parents
Fertility and family-forming benefits
Unlimited vacation

Fulltime

Facilities and Estates Coordinator

360 Resourcing Solutions

Location:
United Kingdom , Inverness

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 05, 2026

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Job Description:

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Nice to have:

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Job Posted:January 05, 2026

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