Facilities Administrator Job at Anabas (London)

Facilities Administrator

Anabas

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

32000.00 GBP / Year

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Job offer has expired

Job Description:

At Anabas, our vision is simple: we deliver forward-thinking Facilities Management solutions with passion, precision, and a commitment to exceptional service. We are proud to support a diverse and well-established client base, tailoring our services to meet their individual needs. We are now seeking a proactive and highly organised Facilities Administrator to join our fast-paced team at one of London’s most iconic landmark buildings. This is an excellent opportunity for someone who thrives in a dynamic environment and is keen to build a career within Facilities Management.

Job Responsibility:

Ensure health and safety requirements are met across Cleaning, Security, Helpdesk, and Facilities operations
Support the implementation and maintenance of compliance procedures, documentation, and records
Coordinate audits, inspections, and follow-up actions, ensuring all non-conformities are tracked and resolved
Provide operational and administrative support for SLAs and KPIs across all service lines
Oversee CAFM (QFM) data accuracy to ensure reactive and planned tasks are logged, prioritised, assigned, and closed within SLA
Support job scheduling, PPM tracking, and coordination between contractors, service teams, and client representatives
Act as a key administrative contact for all client meetings and communications, preparing packs, taking minutes, and issuing actions
Prepare accurate weekly and monthly reports on service performance, compliance, and operational activity
Produce regular compliance and performance summaries for the Workplace Experience Manager
Prepare monthly financial reports, ensuring timely reconciliation, invoicing, and tracking of BAU and ACW purchases
Manage purchase orders via WAP, including raising POs, processing equipment requests, goods receipting, and invoice tracking
Work collaboratively with operational leads across Cleaning, Security, Facilities Assistants, and Helpdesk teams
Provide hands-on support when required, including meeting room setup, replenishment of consumables, escorting contractors, and maintaining presentation standards
Support continuous improvement and proactive issue resolution
Maintain accurate service and compliance documentation

Requirements:

Experience in a similar administrative or operational FM role
Excellent written and verbal communication skills
Strong Microsoft Office proficiency
Proactive mindset with the ability to challenge assumptions and find solutions
Exceptional organisation and attention to detail
Ability to multitask effectively in a busy environment
Positive team-focused attitude with flexibility to support business needs
Commitment to delivering excellent customer service

Nice to have:

Experience with CAFM systems (particularly QFM) is desirable
Basic CAD knowledge is desirable, with willingness to learn and support space planning activities

What we offer:

Employee Assistance Programme
Access to the Life Assured wellbeing app
Life insurance
Recognition and Reward Scheme
Cycle to Work Scheme
Recommend a Friend Scheme
Company events and team culture
Annual Leave: 33 days (inclusive of bank holidays)

Additional Information:

Job Posted:
December 18, 2025

Expiration:
December 27, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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