Facilities Admin Officer Job at Brook-St Hiredonline (Birmingham)

Facilities & Office Manager

We're looking for a Facilities & Office Manager to take ownership of our workpla...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong facilities management knowledge and hands-on experience
Health & Safety expertise, including policy management and training
Proven experience managing admin teams
Strong communication and relationship-building abilities
Proficiency in Microsoft Office Suite (HRIS experience desirable)
Understanding of ISO auditing principles

Job Responsibility

Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively
Oversee all building systems (HVAC, security, IT infrastructure) to maintain functionality and safety
Manage cleaning and maintenance contracts
Serve as the 24-hour emergency contact for facilities and security matters
Act as Health & Safety lead: maintain policies, review risk assessments, and ensure compliance with regulations
Organise first aid, fire marshal, and health & safety training for staff
Coordinate emergency drills and maintain preparedness across the office
Keep the office running day-to-day: supplies, equipment, and vendor relationships
Handle scheduling, meeting coordination, and travel arrangements
Be the welcoming first point of contact for visitors, clients, and vendors

What we offer

Competitive annual salary-£50,000 to £55,000
A permanent contract
Supportive team environment
Opportunity for professional growth and development
Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Fulltime

Facilities & Office Manager

Facilities & Office Manager role overseeing the smooth day-to-day running of a C...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
Solid understanding of building systems, contractor management, and H&S compliance
Confident in managing budgets, suppliers, and service contracts
Strong leadership skills with experience managing or mentoring a small team
Proactive, adaptable, and calm under pressure with strong problem-solving ability
Excellent communication skills with the ability to build relationships

Job Responsibility

Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
Monitor and optimise building performance through BMS data
Work closely with external contractors, engineers, and service providers
Oversee cleaning, janitorial, and building services
Respond to maintenance issues and facilities-related emergencies
Coordinate building inspections and planned preventative maintenance
Manage access control, building security procedures, and emergency protocols
Lead space planning, office moves, and reconfigurations
Support sustainability initiatives and implement energy-saving measures

Fulltime

Admin Executive, Facilities

Admin Executive role at MyTOWN Shopping Centre focused on supporting property an...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Job Responsibility

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed

Fulltime

Office and Facilities Administrator

Office and Facilities Administrator role for a leading UK-based specialist insur...

Location

United Kingdom , Birmingham

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Minimum 3 years' experience in an office/HR environment
Strong administrative skills
Confident with Microsoft Office
Proactive, positive, and engaging personality
Thrives in a collaborative space
Enjoys supporting multiple departments

Job Responsibility

Be the first point of contact for visitors
Keep the reception area tidy and inviting
Manage office supplies, stationery, and kitchen consumables
Support HR with admin tasks
Help coordinate office events
Assist with Health & Safety and facilities compliance

What we offer

Weekly holiday pay
Supportive team environment
Opportunities to contribute to HR, Health & Safety, and company-wide events
Opportunities for growth

Fulltime

Office Admin

We are looking for a proactive, organized and detail-oriented Office Admin suppo...

Location

China , Shanghai

Salary:

Not provided

AKUNA CAPITAL

Expiration Date

Until further notice

Requirements

Prior experience in office administration is a plus
Prior experience in finance support roles is a plus (e.g., cashier, accounting, finance assistant, payroll
either internship or full-time work experience)
Prior experience in wechat account operation and making posters is a plus
Strong proficiency in Microsoft Office (especially Excel and Outlook) and Adobe PDF tools
Excellent verbal and written communication skills in both Mandarin and English
Experience working in a start-up or small business environment is highly valued
Highly organized and detail-oriented, with strong multitasking skills
A proactive, self-starting attitude with excellent service orientation
Ability to work independently while collaborating effectively across teams and levels

Job Responsibility

Serve as Akuna’s first point of contact for the office - greet and assist visitors, vendors, and candidates professionally
Liaise with the building management and maintenance staff to handle office facilities
Order and maintain office and pantry supplies
keep workspaces clean and organized
Coordinate employee and candidate travel arrangements, and send out relevant travel documents
Organize internal events and external activities, including logistics and catering
Administer employee benefits programs such as commercial health insurance, annual health check and other related benefit
Manage swag and giveaway inventories
Source and liaise with vendors for employee benefit-related services and procurement needs
Answer and route incoming calls as needed

What we offer

Happy hours
Fully stacked snack room with free drinks and fresh fruits
Team events
Social club events
Internal knowledge sharing sessions

Fulltime

Facilities and Office Administrator

Join us as our Facilities and Office Administrator, where you'll play a vital ro...

Location

United Kingdom , London

Salary:

17.50 - 19.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills: You thrive in a busy environment and keep everything running smoothly
A friendly, professional front-of-house manner: Your welcoming attitude makes everyone feel at home
Confidence managing suppliers and service providers: You can effectively communicate and negotiate with external partners
IT literacy: You're comfortable liaising with tech support and solving basic IT issues
Experience in office or facilities administration (desirable): Previous experience is a plus, but your enthusiasm and willingness to learn are what truly matter

Job Responsibility

Cover front-of-house reception duties, handling calls, post, supplies, travel bookings, and general office coordination
Manage relationships with third-party service providers and contracts for office facilities and utilities
Act as the key liaison with our external IT support provider
Support new starter inductions and health & safety training
Coordinate office maintenance and handle basic troubleshooting tasks
Provide general admin support to the Head of People and Director of Finance & Resources

What we offer

Work from home Mondays and Fridays
In-office Tuesday-Thursday

Fulltime

Events & Office Admin Manager

Managing and running LHH’s busy internal event schedule. Maintaining a safe, pos...

Location

United Kingdom , London

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Experience of event management essential
Experience with office/property management and health & safety required
Demonstrable track record of excellent organisation skills with the ability to multitask, prioritise and think under pressure, and a strong track record of meeting deadlines
An instigator of change – someone that doesn’t stand still and constantly strives for the best, someone who makes it happen!
True professionalism – creating a consistent excellent first impression
Positive 'Yes! Can do' attitude
Reliable
Effective communication skills and an excellent telephone manner with all levels of candidates
Be able to keep calm when faced with an ever-changing workload and operating in a highly pressured environment
A creative thinker – someone that is going to bridge the gap between staff and candidate liaison.

Job Responsibility

Full management of internal LHH events, including creative concepts and overall project management, attendees, venue hire, planning, setup, catering, suppliers, and onsite co-ordination
Day to day facilities management of the UK & I property portfolio, to ensure the smooth running of an office. Ensure that the candidate and staff experience in office is exceptional with all facilities working as expected and compliantly
Ensure office compliance with LHH and Adecco Group policies, health & safety and managing property and day to day office budgets in line with targets set
Manage supplier relationships, including the event suppliers, building managers/landlords, maintenance, catering, production, cleaning, printers, engineers etc.
Management of office room booking software
Admin support to the Director of Operations for general duties & diary management
Oversee stock control, replenishment, ordering and distribution of delivery materials, kitchen provisions and office supplies within the 2 Harewood Place office for candidates and staff
Feedback to the wider business to provide improvement ideas and suggestions to relevant colleagues on office and event matters
Respond immediately and appropriately to any complaints and/or breaches in health & safety, candidate experience and escalate notable issues as a matter of priority to the Director of Operations, and/or Adecco Compliance
Ad hoc support to the Marketing Director with various external client events, such as venue sourcing, catering, AV suppliers, minimal on-the-day support, etc.

What we offer

Flexible working model
Private medical insurance (PMI)
Group personal pension plan
Career support for family and friends
25 working days paid holiday with the opportunity to buy extra days off each year
So much more!

Fulltime

Reception / Facilities Assistant

The West End team at Office Angels are recruiting for a Temporary Reception / Fa...

Location

United Kingdom , London

Salary:

14.44 - 15.55 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working in a Facilities / help desk environment is essential
Experience of working in a customer facing role is essential
Excellent customer service skills
Experienced in writing reports in a clear and concise manner
Good IT skills- Word and Outlook, knowledge of Excel
Provide excellent written and verbal communication
The ability to build strong working relationships
Thrives when working within a team environment
ability to effectively multitask
Highly organised and enthusiastic nature

Job Responsibility

Answering calls and forwarding to the correct contact
Effectively resolving queries and escalating any issues
Meeting and greeting visitors in a professional manner
Booking and scheduling meeting rooms
Supporting the facilities help desk, responding to tickets
Maintaining security systems
Assisting with organising catering
Organising meetings, providing support with video and audio equipment
Providing access badges and maintaining records of visitors
Managing rotas when required

What we offer

28 days holiday
retailer discounts
free eye care vouchers
incentives
Weekly pay every Friday
Easy time-sheet accessibility with mobile support
Up to 28 days annual leave
Perks at work and discount schemes for all major retailers and over 150 high street stores
Access to free eye-care vouchers and discounts towards glasses for VDU purposes
Access to well-being platforms

Fulltime

Facilities Admin Officer

Brook-St Hiredonline

Location:
United Kingdom , Birmingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 28, 2025

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:December 28, 2025

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