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To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
Job Responsibility:
To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned
Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks
Build and maintain strong relationships with all stakeholders including vendors and key client groups
Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process
Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site
Manage all vendor equipment/material documentation / logistics between the vendor, Engineering and internal Project teams
Regular review of vendor fabrication schedules, Inspection and Test Plans, Inspection Reports and other pertinent vendor and PO data to mitigate any delays
Notify key stakeholders of potential or actual delays while working with supplier to resolve issues
Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
Report to stakeholders on equipment/material status, progress, receiving status
Assist in the review and verification of invoices for accuracy
Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.
Communicate potential commercial and technical issues to the Project team members and stakeholders
Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site
Coordinate activities and communicate regularly with key stakeholders
Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized
Keep updated electronic records per requirements for timely completion of PO/Contract closeouts
Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings
Requirements:
Minimum 8+ years of applied experience in a high pace environment
Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements
Good interpersonal skills with ability to maintain and builds strong working relationships
Equivalent combination of experience, training and/or education
Coordination skills, ability to multi-task, follow up and manage timelines
Ability to work on diverse projects and processes with conflicting deadlines
Customer service/Problem Solving/Organizational skills an asset
Working Knowledge of Engineering and Vendor Documentation is required
Strong and effective communication skills and attention to detail are a necessity
Nice to have:
Knowledge of MS Windows/Outlook and Office Suite
Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset
Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)