Executive Team Assistant

• Maintain an organised filing system of papers and electronic documents, update and suggest/make improvements to databases, E-Systems, administrative procedures such as expenses and invoices
• Support the Managing Director with drafting and cascading all communications both internal and external
• Typing and editing of executive correspondence and production of management reports
• Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items when required
• Arrange internal and external events and meetings/conferences including organising all aspects of an event venue selection including hotel, meeting room, catering requirements and all logistics
• Arrange and manage internal social events such as Christmas/holiday parties and team building and social events
• Support the Managing Director with daily diary of appointments, prioritising and managing conflict to ensure diary time is utilised effectively
• Organise all domestic and international travel arrangements including flights, transportation, accommodation, Visa assistance

• Proven experience as a PA/EA in a start-up or similar environment
• Solid experience supporting at Director level
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams for hosting meetings
• Excellent written and verbal communication skills, with strong attention to detail
• Strong organisational and decision-making skills, with the ability to work under pressure
• A commitment to confidentiality and data protection

• Ideally, a degree in English, Communications, or Business Administration
• Experience in managing invoices and maintaining financial records is a plus

Great benefits