Executive Support Officer Job at Vox Consultants (West London)

Executive Support Officer

Exciting Executive Support Opportunity! Our public sector client is gearing up f...

Location

United Kingdom , Hull

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA/EA, supporting senior-level executives
Previous public sector experience is desirable but not essential
Excellent diary management skills and a commitment to confidentiality
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes

Job Responsibility

Diary Management: organise complex schedules, prioritise workloads, and handle paperwork to keep the Executive team on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Condense and filter communications, saving valuable time for the Directors
Liaison: Serve as the main point of contact for internal teams and external partners, ensuring seamless communication
Office Management: Oversee the setup of the office and daily operations to create a welcoming workplace
Event Coordination: Plan and coordinate internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences with ease

What we offer

Potential for a permanent position after the contract ends
Inclusive environment where everyone thrives
Support for adjustments during the application process

Fulltime

Executive Support Officer

We're extremely excited and honoured to be recruiting for a new Executive Suppor...

Location

United Kingdom , Canterbury

Salary:

30000.00 - 31796.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar position requiring discretion and executive level support
Strong administrative background able to work at complex tasks
Excellent IT skills including but not limited to Microsoft teams, word, excel and power point
Proof reading documents and correspondence to a high standard
Information gathering and analysis skills with attention to detail and accuracy
High degree of numeracy
Experience of events management
Experience in the use of databases such as Access

Job Responsibility

Provide high quality administrative support including managing email inboxes, expense processing, drafting reports, letters, and other correspondence on behalf of the Leadership Team
Extensive diary management
Act as a first point of contact with internal and external stakeholders, dealing with correspondence and phone calls on a routine basis
Answer general questions, filtering routine matters to appropriate parties and follow up to ensure any action needed is taken
Organise international travel and/or accommodation arrangements as may be required from time to time
Support the Executive Support Manager in ensuring line managers are briefed prior to attending meetings to understand expectations, duty, and role
Undertake research and prepare briefing papers as directed by the Executive Support Manager
Participate in wider administrative support and cover arrangements as required including events management and reception duties
Provide occasional high-level administrative support to the Heads of departments when requested and agreed
Organise, attend and minute high level complex and sensitive meetings

What we offer

Stunning view from your desk
A friendly and supportive team
A real focus on events organising in this role
The opportunity to develop your skills
A fantastic, engaging and positive Head of HR
25 days annual leave
Close to shops, restaurants and the River Stour

Fulltime

Executive Support Officer

We're extremely excited and honoured to be recruiting for a new Executive Suppor...

Location

United Kingdom , Canterbury

Salary:

30000.00 - 31796.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar position requiring discretion and executive level support
Strong administrative background able to work at complex tasks
Excellent IT skills including but not limited to Microsoft teams, word, excel and power point
Proof reading documents and correspondence to a high standard
Information gathering and analysis skills with attention to detail and accuracy
High degree of numeracy
Experience of events management
Experience in the use of databases such as Access

Job Responsibility

Provide high quality administrative support including managing email inboxes, expense processing, drafting reports, letters, and other correspondence on behalf of the Leadership Team
Extensive diary management
Act as a first point of contact with internal and external stakeholders, dealing with correspondence and phone calls on a routine basis
Answer general questions, filtering routine matters to appropriate parties and follow up to ensure any action needed is taken
Organise international travel and/or accommodation arrangements as may be required from time to time
Support the Executive Support Manager in ensuring line managers are briefed prior to attending meetings to understand expectations, duty, and role
Undertake research and prepare briefing papers as directed by the Executive Support Manager
Participate in wider administrative support and cover arrangements as required including events management and reception duties
Provide occasional high-level administrative support to the Heads of departments when requested and agreed
Organise, attend and minute high level complex and sensitive meetings

What we offer

Stunning view from your desk
A friendly and supportive team
A real focus on events organising in this role
The opportunity to develop your skills
A fantastic, engaging and positive Head of HR
25 days annual leave
Close to shops, restaurants and the River Stour

Fulltime

Executive Support Officer

We're extremely excited and honoured to be recruiting for a new Executive Suppor...

Location

United Kingdom , Canterbury

Salary:

30000.00 - 31796.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar position requiring discretion and executive level support
Strong administrative background able to work at complex tasks
Excellent IT skills including but not limited to Microsoft teams, word, excel and power point
Proof reading documents and correspondence to a high standard
Information gathering and analysis skills with attention to detail and accuracy
High degree of numeracy
Experience of events management
Experience in the use of databases such as Access

Job Responsibility

Provide high quality administrative support including managing email inboxes, expense processing, drafting reports, letters, and other correspondence on behalf of the Leadership Team
Extensive diary management
Act as a first point of contact with internal and external stakeholders, dealing with correspondence and phone calls on a routine basis
Answer general questions, filtering routine matters to appropriate parties and follow up to ensure any action needed is taken
Organise international travel and/or accommodation arrangements as may be required from time to time
Support the Executive Support Manager in ensuring line managers are briefed prior to attending meetings to understand expectations, duty, and role
Undertake research and prepare briefing papers as directed by the Executive Support Manager
Participate in wider administrative support and cover arrangements as required including events management and reception duties
Provide occasional high-level administrative support to the Heads of departments when requested and agreed
Organise, attend and minute high level complex and sensitive meetings

What we offer

Stunning view from your desk
A friendly and supportive team
A real focus on events organising in this role
The opportunity to develop your skills
A fantastic, engaging and positive Head of HR
25 days annual leave
Close to shops, restaurants and the River Stour

Fulltime

Executive Support Officer

Are you an organised and proactive individual looking to embark upon an exciting...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to C-Suite level
Previous experience within the public sector would be highly desirable but not essential
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

3 month temporary contract with opportunity to apply for permanent role
Supportive environment
Opportunity to develop skills and grow career

Fulltime

Executive Office Assistant

Our client is a private investment firm focused on the healthcare sector special...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years if related experience in office administration/management
Experience within financial services or similar-paced industry
Direct executive support experience preferred
Excellent written and verbal communication skills
Proficiency in Microsoft Office
Experience with CRM systems

Job Responsibility

Assist with scheduling, planning, and departmental functions
Oversee calendar management, travel logistics, and expense reporting for investment professionals
Maintain the CRM system including capturing daily meetings/calls
Assist with preparing marketing materials
Greet and provide general support to visitors
Work with building management and facilities
Lead office operations including kitchen/supply management and vendor management
Maintain conference room calendars
Assist with annual event coordination/logistics as needed
Assist with and coordination of occasional team and firm events

Fulltime

Senior Executive Support Engineer

Atlassian Corporate Engineering (ACE) is looking for a Senior Executive Support ...

Location

United States , Seattle

Salary:

163500.00 - 262700.00 USD / Year

Atlassian

Expiration Date

Until further notice

Requirements

Bachelor's degree in Computer Science, Information Technology, or a related field preferred
7+ years of experience in technical support, with a significant focus on supporting executive-level clients
Deep understanding of various operating systems (Windows, macOS, iOS, Android), hardware, software, and networking concepts
Extensive experience with Microsoft Office Suite, collaboration tools (e.g., Slack, Microsoft Teams), video conferencing solutions (e.g., Zoom, Webex), and mobile device management (MDM) solutions
Strong troubleshooting and problem-solving skills with the ability to identify and resolve complex technical issues quickly and efficiently
Excellent communication (written and verbal), interpersonal, and customer service skills
Ability to work independently and as part of a team
Strong organizational skills and attention to detail
Ability to maintain confidentiality and discretion
Experience with IT security best practices and protocols

Job Responsibility

Provide comprehensive technical support to C-suite executives across all devices (laptops, desktops, mobile devices, tablets, etc.), operating systems (Windows, macOS, iOS, Android), and applications (Microsoft Office Suite, collaboration tools, video conferencing, etc.)
Proactively anticipate and address potential technical issues before they impact executive productivity
Manage and prioritize support requests, ensuring timely resolution and clear communication throughout the process
Troubleshoot complex technical problems, escalating to specialized teams as needed, while maintaining ownership of the issue until resolution
Develop and maintain documentation for executive technology setups, configurations, and troubleshooting procedures
Collaborate with IT infrastructure and security teams to ensure the confidentiality, integrity, and availability of executive systems and data
Provide remote support using various tools and technologies
Travel occasionally to provide on-site support as needed
Maintain a high level of confidentiality and discretion regarding sensitive information
Stay up-to-date with the latest technology trends and proactively recommend solutions to enhance executive productivity and security

What we offer

health coverage
paid volunteer days
wellness resources

Fulltime

Senior Executive Assistant and Office Manager

You will provide professional and proactive administrative support, ensuring the...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Executive Support Officer

Vox Consultants

Location:
United Kingdom , West London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 13, 2025

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