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The Executive Business Partner (EBP) in our Venice office supports the executive suite through strategic calendar management, project coordination, clear communication, and proactive organization. They are also responsible for coordinating all travel, demonstrating an acute attention to detail.
Job Responsibility:
Manage complex calendars for Legal and Product officers, prioritizing strategic meetings and ensuring alignment across leadership
Coordinate all travel logistics with particular attention to litigation schedules and product team commitments
Anticipate scheduling conflicts and proactively adjust to support both executives' competing priorities
Process and track NDAs, contracts, and vendor agreements from execution through storage
Build and maintain organized contract management systems for easy retrieval and tracking
Coordinate invoicing and billing workflows in partnership with Finance
Support planning and logistics for legal team offsites as the team scales
Plan and execute product team off-sites, summits, and strategic planning sessions
Ensure meeting readiness by tracking pre-work completion and agenda preparation for design reviews, PM syncs, and leadership sessions
Prepare comprehensive briefing materials and manage follow-up accountability for product initiatives
Serve as a central coordination point between Legal, Product, and other leadership teams
Translate executive priorities into actionable workflows and track progress on key initiatives
Support internal communications by drafting updates and announcements on behalf of leadership
Partner with SF Office Manager to coordinate LA-based team bonding and office needs
Facilitate bi-coastal collaboration and culture initiatives
Requirements:
3-5 years of experience directly serving executive level leadership
Bachelor’s degree in business administration, communications, or a related field
Extensive experience with Google Suite, especially Google Calendar
Strong written and verbal communication skills, as well as interpersonal skills
Ability to think on your feet, be independently resourceful, and thrive in grey areas
Deep understanding of executive operations of the tech industry
Demonstrated ability to prioritize tasks and execute on complex projects
Background in travel coordination and building relationships with hotels & venues
Sharp attention to detail
Strong sense of confidentiality and discretion
Must be eligible to work in the US
Must be able to work 5 days per week at our Venice office