Executive Assistant Job at Kailera Therapeutics (Waltham)

Executive Assistant

Kailera Therapeutics

Location:
United States , Waltham

Category:
Office Administration

Contract Type:
Not provided

Salary:

90000.00 - 110000.00 USD / Year

Save Job

Apply Position

Job Description:

We are seeking an Executive Assistant to provide dedicated support to our Chief Financial Officer (CFO). In this role, you will work closely with the CFO and collaborate across the organization to facilitate seamless business management processes. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will excel in administrative coordination, exhibit proficiency with technology and business tools, and demonstrate a proactive approach to operational support. We are looking for a resourceful self-starter and strong communicator who thrives in a dynamic environment and brings a high level of ownership and professionalism to their work.

Job Responsibility:

Provide comprehensive administrative support to the CFO, including calendar management, travel coordination, and expense reporting
Prepare materials for meetings, presentations, and conferences, ensuring all resources are accurate and available
Manage logistics for on-site and virtual meetings, including scheduling, technology setup, and follow-up tasks
Handle sensitive and confidential information with discretion and ensure timely execution of action items from executive meetings and board presentations
Monitor and prioritize incoming communications, ensuring critical matters are addressed promptly
May provide support to additional executive team members based on business needs
Act as a liaison between the CFO and internal/external stakeholders to facilitate efficient communication and decision-making
Track and follow up on key deliverables, deadlines, and projects to ensure timely completion
Support financial reporting processes, including compiling data and maintaining accurate records
Collaborate with team members to improve administrative workflows and support organizational priorities
Assist with planning and execution of strategic initiatives, providing operational and logistical support
Maintain and organize key financial documents and ensure adherence to company policies and procedures
Coordinate cross-functional activities that align with the CFO’s objectives and company goals

Requirements:

10+ years of administrative experience
At least 5 years supporting C-Suite executives, preferably in finance or related industries
Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment
Strong verbal and written communication skills, with the ability to interact effectively at all levels of the organization
High level of professionalism and a positive, solutions-oriented attitude
Exceptional attention to detail, organizational skills, and ability to handle multiple priorities
Proficiency in Microsoft Office Suite, including Excel and PowerPoint
familiarity with financial software or tools is advantageous
Demonstrated ability to manage sensitive and confidential information with integrity and discretion
Analytical mindset with a proactive approach to problem-solving and process improvement
Ability to work independently with minimal supervision while contributing as part of a team

Nice to have:

Experience in the biotech, pharma, or financial services industries is a plus
Bachelor’s degree preferred

What we offer:

Comprehensive health coverage
Flexible time off
Paid holidays
Year-end shutdown
Monthly wellness stipend
Generous 401(k) match
Tuition reimbursement
Commuter benefits
Disability and life insurance
Annual bonus opportunities
Equity grants

Additional Information:

Job Posted:
January 23, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

Kailera Therapeutics - All Job Offers

Job Link Share: