Executive Assistant, Robert Half

Robert Half

Location:
United States, New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in New York, New York. This role requires exceptional attention to detail, time management skills, and the ability to handle multiple priorities in a fast-paced environment. As a long-term contract position, this opportunity is ideal for someone with a strong background in executive-level support.

Job Responsibility:

Manage complex calendars, ensuring efficient scheduling and prioritization of meetings and appointments
Arrange and coordinate travel plans, including booking flights, hotels, and transportation
Organize executive meetings by preparing agendas, taking detailed notes, and tracking action items
Serve as the primary point of contact for internal and external communications on behalf of the executive
Maintain confidentiality while handling sensitive information and documents
Ensure seamless coordination of daily activities by anticipating the executive's needs and addressing them proactively
Oversee the preparation of reports, presentations, and other documents for high-level discussions
Collaborate with other administrative staff to ensure smooth workflow and support across departments
Troubleshoot scheduling conflicts and make adjustments as needed to meet deadlines
Monitor and manage expenses, ensuring adherence to established budgets and policies

Requirements:

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Strong proficiency in managing calendars and coordinating complex schedules
Demonstrated ability to arrange and oversee detailed travel plans
Exceptional organizational and problem-solving skills, with a focus on multitasking
Excellent communication skills, both written and verbal
High level of professionalism and ability to maintain confidentiality
Proficiency in Microsoft Office Suite and other relevant software tools
Ability to work independently and adapt to changing priorities

What we offer:

medical, vision, dental, life and disability insurance
401(k) plan

Additional Information:

Job Posted:
August 20, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant