Executive Assistant

• Manage executive calendars, scheduling appointments, and organizing meetings to ensure efficient time management
• Coordinate and facilitate conference calls, including preparing agendas and documenting key discussion points
• Draft, proofread, and manage correspondence, ensuring clear and precise communication
• Oversee travel arrangements, including booking transportation and accommodations, while managing expense reports through systems like Concur
• Support the preparation of presentations, reports, and other documents as needed
• Maintain and update CRM systems to ensure accurate and timely information
• Monitor and track timekeeping systems such as Kronos to support accurate reporting
• Act as the primary point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly
• Assist in organizing company events, meetings, and workshops to foster collaboration and engagement
• Proactively identify opportunities to improve administrative processes and implement solutions

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong proficiency in calendar management and scheduling tools
• Excellent communication skills, both written and verbal
• Familiarity with CRM systems and data management
• Proficient in using tools like Cisco Webex Meetings for virtual collaboration
• Experience with timekeeping systems such as Kronos is a plus
• Highly organized with the ability to manage multiple priorities effectively
• Strong attention to detail and commitment to delivering high-quality work

Experience with timekeeping systems such as Kronos

• medical, vision, dental, and life and disability insurance
• eligibility to enroll in our company 401(k) plan