Executive Assistant Job at Chemco (Damastown, Dublin)

Executive Assistant

Chemco

Location:
Ireland , Damastown, Dublin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Executive Assistant to the CEO is a senior-level support role responsible for providing high quality administrative, organisational, and strategic assistance. This position acts as a trusted partner to the CEO, ensuring they are fully supported across their day to day responsibilities, long term priorities, and interactions with internal and external stakeholders. The EA will manage complex schedules, communications, and projects while maintaining a high level of discretion, professionalism, and judgement. They will build strong, collaborative working relationships and act as an extension of the CEO – not only managing tasks, but also anticipating needs, supporting strategic priorities, and contributing to the overall effectiveness of the leadership team. In addition to supporting the CEO, the Executive Assistant will also provide coordination and administrative support to the wider Executive, and Senior Leadership Team as required, ensuring seamless communication, alignment, and operational efficiency across the leadership group.

Job Responsibility:

Manage complex and dynamic calendars, meetings, and scheduling priorities
Prepare agendas, briefing packs, minutes, and executive summaries to support informed decision-making
Handle confidential correspondence and ensure timely follow up on key actions and commitments
Coordinate domestic and international travel, itineraries, and logistics
Oversee expenses, budget tracking, and administrative reporting
Provide executive level administrative and coordination support to the wider Executive Team and Senior Leadership Team as required
Draft, edit, and proofread communications, presentations, and reports
Serve as a key point of contact for internal and external stakeholders
Ensure smooth information flow between the CEO and the wider organisation
Build strong, collaborative relationships across the business
Support the CEO with strategic initiatives, research, and preparation of analysis or recommendations
Assist with planning and coordination of leadership meetings, workshops, and company events
Track progress on key projects and ensure deadlines and priorities are met
Identify opportunities to streamline administrative processes and enhance operational efficiency
Contribute to cross-functional leadership projects and provide operational support to senior leaders where required
Support onboarding and integration of new senior hires where relevant
Coordinate internal communications and updates on behalf of the CEO
Maintain accurate records, documentation, and compliance related materials
Act as a central coordination point for the Executive and Senior Leadership Team
Act as a trusted advisor and extension of the CEO, anticipating needs and proactively addressing issues
Exercise sound judgement, confidentiality, and diplomacy at all times
Prioritise competing demands and manage sensitive information with absolute discretion
Represent the CEO and Executive Team professionally and uphold the highest standards of integrity and organisational values

Requirements:

Bachelor’s degree in Business, Administration, Communications, or a related field (preferred)
Additional certifications such as Executive PA Diploma, Project Management, or Advanced MS Office are an advantage
Significant experience supporting senior leadership or C Suite executives
Background in a corporate, fast paced, or highly confidential environment
Proven track record of managing complex workloads and high level responsibilities
Exceptional organisational and time management skills
Outstanding written and verbal communication abilities
High level of discretion, confidentiality, and professionalism
Advanced proficiency in MS Office, calendar/inbox management tools, travel/expense systems, and CRM/project platforms
Strong judgement, decision making, and stakeholder management skills
Personable, proactive, and able to build strong, trusting relationships
Resilient, adaptable, and comfortable navigating ambiguity

Additional Information:

Job Posted:
February 19, 2026

Employment Type:

Fulltime

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