Executive Assistant

• Act as the initial point of contact for the CFO’s Office—fielding and directing inquiries via phone, email, and in person with professionalism and care
• Promote a positive and professional image of the College when interacting with students, faculty, staff, and public/private officials
• Maintain discretion and strict confidentiality in handling sensitive financial, administrative, and personnel information
• Manage the CFO’s complex calendar, including coordinating internal/external meetings, conference calls, travel, and deadlines
• Prepare, proofread, and edit a variety of official communications, reports, presentations, and internal documents
• Assist in the preparation of financial presentations and reports for internal and external audiences, including Board-facing materials
• Coordinate logistics and prepare materials for department-wide meetings, events, and trainings
• Provide administrative support for the Payroll, Finance, and Student Accounts teams as needed—processing requests, tracking deadlines, assisting with data entry and reporting, and maintaining accurate records
• Back up senior-level administrative support for other members of the Finance leadership team, ensuring seamless day-to-day operations
• Organize and manage travel arrangements and related documentation (expense reports, itineraries, approvals) for the CFO and key finance personnel
• Facilitate special projects and college-wide initiatives as assigned, including event coordination and support for audits, reviews, and strategic planning efforts

• Proficiency in Microsoft Office Suite, including Word, Excel, and Office 365
• Experience with budget management, meeting minutes, working with board of trustees, directors and executive committee, monitoring, and related processes
• Strong organizational and managerial skills, with oversight capabilities
• Ability to prepare and manage expense reports effectively
• Familiarity with scanning and document management tools
• Previous experience in educational institutions or non-profit organizations is a plus
• Exceptional communication skills and attention to detail
• Proven ability to handle sensitive information with discretion

Previous experience in educational institutions or non-profit organizations

• On-Site Parking Available
• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan